Update Examplify to Version 2.8.5 (Windows)

Please follow these steps to ensure a successful update of your Examplify software to version 2.8.5. This guide will walk you through all the steps of the Examplify install launcher for the new version.

If you need to re-register or re-download Examplify reference this page. If you re-download Examplify rather than just update it you should also follow these instructions.

After initially downloading the installer the InstallShield Wizard program will prepare the install on your computer and show you its progress.

When prompted, continue through the first welcome screen by pressing “Next” to continue with the install process.

Next you will be prompted to read through and agree to the End User License Agreement shown on screen. In order to continue, select the bubble next to “I accept the terms of the license agreement” and then select the “Next” button to move on with the install.

From here you will be able to press the “Install” button on the lower right of the installer window to begin actually installing Examplify version 2.8.5 on your computer.

The InstallShield Wizard program will show you the progress of your install and automatically continue to the next screen that shows the completed install.

After you have completed your install and selected “Finish”, Examplify will automatically open and prompt you to read and agree to the “Software License Agreement” before continuing. If Examplify does not open automatically just open it from the desktop icon as you normally would and continue from there.

Once you have completed the install and agreed to the Software License Agreement you will be brought to the Examplify home screen and can continue from there.

How to update/download Examplify on Mac

If you need any technology assistance, please feel free to reach out to Information Services at (310) 506-7425 or support@law.pepperdine.edu.

Update Examplify to Version 2.8.5 (Mac)

Please follow these steps to ensure a successful update of your Examplify software to version 2.8.5. This guide will walk you through all the steps of the Examplify install launcher for the new version.

If you need to re-register or re-download Examplify reference this page.

Open Examplify as you normally would, and accept the prompt to update your Examplify version to 2.8.5 in the launcher.

The new version installer will open and prompt you to accept terms and conditions. After accepting that prompt you may continue through the installer steps to download the new version of Examplify. This download will require about 440 MB of storage on your computer.

Once you have agreed to the Terms and Conditions, you will be prompted to actually install the software. By default on a Mac, the software will be installed onto your hard drive. This install destination can be changed with the “Change Install Location” button on the lower right, but it is recommended that Examplify be installed onto your hard drive.

Your Mac’s software installer will then prompt you to enter your password (or Touch ID if you have it) in order to verify the installation. After doing this you will be prompted a second time to allow the installer access to “System Events” on your computer. Select “OK” to continue with this install.

After verifying and giving the installer permission to control “System Events” the installer will show your software install progress and show you the successful installation screen below when the process is complete. From there select the blue “Close” button in the lower right and then select “Move to Trash” when prompted to move the Examplify Installer to the trash.

After you have completed the aforementioned steps, Examplify should open automatically and prompt you to agree to the user Software License Agreement before continuing to use the software. After agreeing to this you will be taken to the normal Examplify home page and will be able to use the software as instructed from there.


How to update/download Examplify on Windows

If you need any technology assistance, please feel free to reach out to Information Services at (310) 506-7425 or support@law.pepperdine.edu.

Graduation and Email

Hurray! You’ve graduated (or will soon graduate) from Pepperdine Caruso School of Law! The last thing on your mind is your Pepperdine Email account, but there are some things you need to know…

NOTE: You may have heard that Pepperdine had a service through the Alumni office that provided a Pepperdine Alumni branded email account for life from Google. This service has recently changed a bit in that it will not include the entire Google Suite.

  • The following information applies to all students graduating from any program at Pepperdine: Student email accounts, WaveNet, and other network-related resources are governed by university policy and managed by the university IT department. Student email accounts, WaveNet access, printing, Zoom, etc. will be deactivated 90 days after the date of the commencement ceremony.  That’s the actual graduation ceremony, not your official graduation date (that will be printed on your diploma). Note that in Spring 2020, the graduation ceremony was delayed by the COVID-19 Pandemic until Spring 2021 but those graduating in Spring 2020 still have a May 2020 graduation date on their diplomas.
  • Recent graduates will receive automated notifications in their student email inboxes 90, 60 and 30 days before account deactivation.  
  • After graduation a process starts that begins with your status changing from student to alumnus.  This process involves a file transfer that takes place sometimes several days (up to four weeks) after graduation.  Sure, you have the diploma but the system doesn’t recognize you as an alumnus until that file is transferred from the student system to the alumni system. Typically this takes place about a month after the date of your graduation.  That’s when all the automated stuff starts up.
  • On the fifteenth day of the month immediately after your graduation date you will get an email to your student email account.  This is a reminder message to encourage you to move out of your student email account and other Google-based services hosted for you by Pepperdine.
  • Note again, that student email accounts are disabled 90 days after the student’s commencement date (the day of the graduation ceremony).
  • Once an account is deactivated the data/emails in that account it is not recoverable.
email

You will want to use a personal email address going forward. We recommend that you use something professional, perhaps you already have such a personal email address. If you don’t, we recommend creating an email account on Google’s Gmail service.

If you plan to migrate your email from your Pepperdine Google email account to a personal gmail account you will want to ensure that you have a personal gmail account set up first. Then review these instructions all the way to the end before moving forward with the migration.

Part of this process should include your migration of the data from your Pepperdine Google Drive to your personal drive space. If you are migrating to another Google account, keep in mind that you may run into space limits on your targeted storage system.

Resources from Pepperdine’s IT department on this topic:

Account Changes When Transitioning from Student to Alumni Status
https://community.pepperdine.edu/it/alumni/
Transfer or Download Your Google Workspace Data(for new graduates)https://community.pepperdine.edu/it/alumni/email/datatransfer.htm

Alumni Email
https://community.pepperdine.edu/it/alumni/email/

After your student email address expires, no mail will be received at your student address. To make a smooth transition, we recommend:

  1. Set up your new personal (and professional) email address immediately when you get that email noted above.
  2. Forward your mail in Wavenet to a new email address — that new personal gmail address or another one you prefer. (Note that forwarding will only work up until your student email account is suspended.)
  3. Set up an out-of-office message in your Pepperdine Student Email (accessed through Wavenet) account informing all your contacts of your graduation and of your new email address. Log into Wavenet click on Options, and then update your Out of Office Assistant.

How to not miss important email messages!

As a student at Caruso Law, you will find that there are a number of essential, critical, and/or otherwise consequential messages that are sent to your Pepperdine student email account by members of the Caruso Law administration team over the course of the school year.

To ensure that you don’t miss these important messages, you may want to highlight them in some way. One easy way to do this is by using an email filter.

To create an effective filter you will create a “rule” in your Pepperdine Google Mail inbox using either the sender’s email address and/or significant terms to have Google Mail tag or sort or file the relevant messages for you. Your rule can automatically apply a “star” to the message in your message list and/or add it to a folder using “labels.”

When you create your rule(s) you will need to have some specific terms and/or email addresses that Google Mail will look for.

An important address that you’ll want to use is the one that the Dean’s Suite uses: lawdeansuite@pepperdine.edu

Also you will want to watch for: ExamSoft and Examplify because these terms will inevitably be related to critical messages associated with mid term and final exams.

An important address that you’ll want to watch for is the one that the Dean’s Suite uses: lawdeansuite@pepperdine.edu

Other terms you will want to watch for are: ExamSoft and Examplify because these terms will inevitably be related to critical messages associated with mid term and final exams.

Go to this site for information on how to create your filter(s) to ensure you don’t miss important information sent to you via your Pepperdine email account.

Laptop/Travel Preparation – Law Faculty

If you are planning a trip and will bring your university laptop with you, there are a few things you should do before you get too far along in your planning:

  1. Contact the Information Services Team to schedule a pre-trip checkup of your university laptop
  2. If you are going out of the country, you may need to plan for an adapter or other means to plug in and charge the laptop. Here’s a pretty good resource for checking the power plug requirements around the world: https://www.power-plugs-sockets.com/
  3. Consider your internet connectivity options in that location. Pepperdine offers a WiFi service called “EduRoam” that will enable you to use a trusted network at participating locations. The important thing here is to set up your EduRoam account from a trusted network (your office) before you leave.
  4. Make sure you have backups of your important data. Part of the checkup mentioned in #1 above will include a review of your installed auto backup system.
  5. You will also want to ensure that you have your active research and any course materials synchronized to Google Drive. If you need help with that, the Information Services Team will be glad to assist.
  6. Familiarize yourself with Wifi Calling if you are traveling outside of the country and may not be able to make international calls, or if you are traveling to an area where cell service may be limited. Wifi Calling is a great option if you do not wish to pay for international cell service or may only have access to wifi and not strong cell signal.
  7. If you will need to sign into your device with Secure Connect but will not have access to a secondary device, consider generating one time pass codes to take with you so you can still log in. You can generate multiple codes, each of which will last up to 90 days and will allow you to sign into your account once without another connected device.
  8. Consider how you plan to carry your computer with you… will you use a laptop bag or will you check it inside your luggage? If you plan to carry it with you, note that you must remove it from its bag at the TSA screening checkpoint.

ExamSoft Examplify

ExamSoft produces the Examplify examination software used by many law schools and state bar examiners. This software is a secure essay exam word processor (and also works with multiple choice). Pepperdine Caruso School of Law allows students to use this software to take their midterm and final law exams. If you plan to use your laptop computer to take your exams, Examplify is required.

For a list of relevant Examplify articles, please view the links presented in this article below.

Examplify can be downloaded (http://www.examsoft.com/pepperdinelaw) and installed on your laptop computer. To properly use ExamSoft’s Examplify program at Pepperdine University Caruso School of Law, it is highly recommended you review the notes and instructions listed in the Examination Policies and Examplify Instruction Guide (for remote exam takers).

IMPORTANT: RETURNING STUDENTS – If you have not used Examplify during the current term, you may need to re-register your software for the current academic school year. To do this, simply follow the same steps for installing the program for the first time. Login to the Examsoft website listed above, and click on “download” to accept the new academic year’s user agreement and download Examplify. Follow the prompts for the installation and when prompted, accept the new academic year’s student agreement again within the program and then follow the remaining prompts to install the latest version of Examplify.

Before attempting any exam, we highly recommend downloading and running a ‘Mock Exam’ within Examplify. This will help ensure that the software is functioning properly on your computer prior to exam day.

For tips on how to maximize your remote internet experience, please click here.

For an instructional video that discusses downloading Examplify, taking a Mock Exam, Examplify features, and more, please view the video below.

Relevant ExamSoft Posts:

NOTE:  ExamSoft will not support Mac OS beta releases. For more information on ExamSoft’s Mac OS requirements, please visit the ExamSoft website.

24/7 ExamSoft support. Live chat with a real person, not a chatbot.

For Student Test Takers Tech Support and Help, please contact the Examsoft Test Takers Support line at 866.429.8889 or via email at support@examsoft.com.

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

When I need Zoom Support …

If I have technical difficulty with Zoom what do I do?

  • Test your computer with Zoom before class.  Check out the audio and video settings.
  • If you have problems, the first thing to do, is to completely shut down your computer and restart.  Most computer problems are corrected with this remedy.
  • Before you begin your Zoom session, we strongly recommend that you shut down and turn off any and all extraneous applications, especially those using the camera, the microphone, or the speakers.  Turn off facebook and other social media apps. The only thing you should have running is your Chrome browser with minimal tabs open (two or three?). Avoid news sites, sites with video, other things that require more bandwidth while using Zoom.
  • Mic Problems? Try checking your microphone settings in Windows or on the Mac. Make sure that the microphone is on and is turned up enough to pickup your voice.
  • As a student you may want to use MS Word for taking notes but note that this may be an ideal time to use Google Suite apps as they are very lightweight and will save your computer’s power for more Zoom fun.
  • If your trouble shooting attempts above do not yield results, please see this comprehensive support site from Zoom
  • Note: you may find it valuable to acquire a USB headset for your Zoom classes. That will remove some variables with your computer’s audio (mic and speakers).
  • Tech Support: 
    • Please contact University Technology Support directly at 310-506-HELP (4357)
    • Secondarily, contact LawTech at support@law.pepperdine.edu with technical questions.  
    • Zoom’s user support is available for Zoom Pro users (your Pepperdine Zoom Pro account qualifies for the Education support option — best/highest support level). Report support tickets to Zoom by:
      • Online submission via submit a request.
      • Chat live with our support team by visiting your account and selecting help in the lower right hand corner here.
      • Phone dial-in: 888-799-9666 ext 2
    • If you do not have a computer or way to connect to Zoom via the internet, please contact Dean Goodno.

What if, as a Pepperdine Caruso Law student I have a bad internet connection?  How should I join my classes by Zoom? Can I call in?

  • You must use the Zoom app and connect via Internet. See our guide for students here.  We strongly recommend that students use a computer with a reliable internet connection for connecting to their Zoom class sessions.  Telephone dial-in will not work for attending classes remotely It is possible to connect using cell phone data to “tether” the phone’s internet connection to a laptop or desktop computer.  Check with your mobile phone provider for details on this feature. Android Tether Article  iPhone Tether Article

More for Student Zoom users

More for Faculty Zoom users

Classroom Overview

Introduction and Map View

This page is a general guide to the 16 classrooms and teaching spaces at Caruso School of Law. Linked to each entry in this article is a more detailed page on each room.

For more detailed information such as how to use the smart control panel and computer systems in each room, click the highlighted name of the room in each entry that is linked to a specific page for each room. If at any time you need classroom support you can pick up the IS help line landline and get connected to a member of the information services team who will be happy to help you.

Appellate Courtroom

The Appellate Courtroom is located off of the main atrium behind the grand staircase on the first floor of the law school. The smaller of the law school’s two courtrooms features two large projector screens and seven rows of seating for lectures. Standard technology in the room includes an integrated lectern computer that connects to the dual projectors and screens that face the lecturer.

Caruso Auditorum

The main entrance to the Caruso Auditorium is located in the central atrium of the law school on the first floor. It is the largest classroom at the law school and is used for guest lectures, panels and events in addition to normal classes. The auditorium can divide into 3 sections to form Classroom C, Classroom D, and Classroom E. The Auditorium has a podium with a speaker microphone for presenters as well as hanging microphones in the audience. The hanging microphones feed into the main speaker system and will be picked up for class zoom recordings with the presenter microphone.

Darling Trial Courtroom

The Darling Trial Courtroom is the larger of the two courtrooms at the law school and is located on the first floor, in the back hallway past the Strauss Institute for Dispute Resolution on the right. The courtroom has four rows of seats, a lectern, jury box, bench, and display screen for presenters. There is an attached jury room with a display screen and whiteboards.

Learning Lab

The Learning Lab is located within the Harnish Law Library on the second floor directly to the right as you enter. It features two monitors, an integrated computer system and three rows of seating.

Classroom A

Classroom A is located on the first floor, directly to the right of the Appellate Courtroom behind the grand staircase in the atrium. The classroom features a standard classroom presenter setup with a lectern, two whiteboards and two drop down projector screens. The presenter lectern has an integrated computer system that is connected to the projectors, speakers, and microphone in the room. The classroom has three rows of seating, one of which wraps around the room facing the lectern.

Classroom B

Classroom B, also known as the Irvine Lecture Hall, is located directly to the left of the bookstore on the first floor in the main atrium. The classroom features the same standard technology and presenter setup as Classroom A, with five rows of seating.

Classroom C

Classroom C is located to the right of the Caruso Auditorium entrence. With Classroom D and E it combines to make a full auditorium or split into 3 smaller classrooms. The entrance to Classroom C is directly to the left as you walk down the long end of the first hallway at the back of the main atrium.

Classroom D

Classroom D can be accessed through the large doors in the main atrium that typically lead to the Caruso Auditorium. Classroom D is the middle classroom that forms between Classrooms C and E when the Caruso Auditorium is divided into 3 parts. It can be accessed either through the large doors in the main atrium or through either of the two side entrances at either end of the auditorium. The two side entrances are located right next to the entrances for Classrooms C and E.

Classroom E

Classroom E is located to the left of the Caruso Auditorium entrence. With Classroom C and D it combines to make a full auditorium or split into 3 smaller classrooms. The entrance to Classroom E is on the left side of the auditorium, at the front of the short hallway by the front of the building.

Classroom F

Classroom F is located directly to the right of the Strauss Institute in the back hallway of the building. The classroom features four rows of seating, two whiteboards and two drop down projector screens. The presenter lectern at the front of the room has an integrated computer system that is connected to the projectors, speakers, and microphone in the room.

Classroom G

Classroom G is located on the left at the end of the long hallway in the back of the building, directly to the right of classroom F. The classroom features a nearly identical setup to classroom F, with a lectern, two projector screens and white boards, and a computer system integrated with the speakers and microphones in the room. There are five rows of seating, three of which wrap around to face the presenter’s lectern.

Seminar Room 1

Seminar Room 1, also known as the Gunder Conference Room, is located next to the Career Development Center at the front of the building looking out at the front terrace. The room features a conference room table set up facing the center of the room, with a podium and integrated computer system connected to the two presentation screens.

Seminar Room 2

Seminar Room 2 is located next to the Appellate Courtroom on the first floor of the building. The room features one presentation screen, connected to the integrated computer system in the corner of the room. There are two whiteboards and seating that wraps around the room to face the presenter’s lectern.

Seminar Room 3

Seminar Room 3 is located next to Seminar Room 2 off of the small connector hallway leading to the back of the building and the Strauss Institute. The room features one screen and white board with a connected computer system in the corner of the room. The seating is arranged in a conference room setup all facing the set of the room.

Seminar Room 4

Seminar Room 4, also known as “Founders’ Room”, is located to the left of the Strauss Institute toward the back of the law school. The room features two presenter screens, one white board and a connected computer system in the corner of the room.

Seminar Room 5

Seminar Room 5 is located past the Trial Courtroom at the end of the hallway on the right hand side as you walk down the longer end of the hallway at the back of the building. The door to Seminar Room 5 is down a small side hallway that also leads to the Trial Courtroom’s attached jury room.

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Running out of Room?

Space really is the final frontier... isn’t it?

Clearing out space on your computer’s main storage (hard drive) volume doesn’t need to be scary or difficult.

Most uses of your computer require significant “free” space on the hard drive. When you try to do something (like use ExamSoft Examplify) that requires some free space, you may run into some errors or worse, you may be blocked from using that software all together.

Here are a couple of sites that may provide you with some help in removing some of the extraneous contents of your computer’s hard drive.

For Windows Users: https://www.maketecheasier.com/recover-free-space-windows-c-drive/

For Mac Users: https://support.apple.com/en-us/HT206996

Examplify – Missing Download

A small number of you experienced an issue last semester with Examplify during finals.  The problem was that after downloading an exam in Examplify, that exam did not appear in the downloaded exams. This is a known issue with the software and one that ExamSoft is working to remedy but in the meantime, we have a workaround.   

To avoid this interrupting your examination process do the following:

  1. Plan ahead: download your exam as soon as it is available and then reboot your computer.
  2. After rebooting, open Examplify, If you notice your exam is not listed under the “Downloaded” heading please contact Information Support immediately and we will give you access to an additional download. 
  3. If you notice this right before your exam you can come to the Law Library Public Services desk. But it’s much better if you plan ahead.

When you reach out for assistance, please provide us with:

  • Your first and last name
  • Phone number
  • The course and professor names related to the exam that is missing after downloading
  • The date and time of your exam

We will assist you as soon as possible to provide you with an additional download. After we modify your exam profile to permit an additional download you will need to restart your computer before you download your exam.
If you run into additional issues or have further questions please contact our Caruso School of Law Information Services team at support@law.pepperdine.edu anytime or call (310) 506-7425 during business hours. We can also meet you in person at the Harnish Law Library Public Services Desk.

Caruso Law School Computer/Technology Recommendations

If you are just starting out at Caruso Law, or heading back to school and looking to upgrade your system, please review the below information before purchasing your new laptop!

Nearly all Pepperdine Caruso Law Students use laptops for class, exams, and homework. While laptops are not required, they can be a very valuable tool in law school.  The following recommendations take into account services and applications that are often used in conjunction with Caruso Law classes and other curricular and extra curricular activities.

The Information Services team at Caruso Law provides assistance in configuring your laptop for the network. Please think very carefully before choosing a laptop brand or other hardware/software choice outside the recommended list, as you may be limiting your potential sources of support.

As a law student your laptop computer is a key tool.  Please keep this in mind as you think about how you will use it, the software you install on it, the websites you visit with it, the files/attachments you choose to download and where you store it when you are not using it.  You will want it to be functioning at optimum levels.  Theft, drops, malware, and other untoward variables will detract from your laptop’s ability to help you succeed in law school.

Below are the minimum Computer/Technology Recommendations:

  • Internet: Strongly recommend a rock solid internet connection with a minimum 20 Mbps down and 10 Mbps up.  This exceeds the minimum requirements for synchronous Zoom sessions (the absolute minimum is 600 kbps in both directions while recommended minimum is 1.5 mbps) but note that if you share your internet connection you will need more bandwidth to ensure a reliable, continuous connection.  Also please note that the age of your hardware (router, modem, cabling, computer) will play a significant role in reliability.
  • Manufacturer/Model: Dell Latitude Series/Apple MacBook Pro or MacBook Air
      • NOTE: We strongly discourage the use of Microsoft Surface computers.  Microsoft Surface systems may provide some challenges with ExamSoft software, this software is used by most students to take exams at Caruso Law and is used by the California Board of Bar Examiners for the state bar exam … along with most other state jurisdictions. 
  • Display: Minimum 11” screen – for improved readability, consider 13” or larger
  • Operating System: Windows 10 /Mac OS 11 or better
  • Processor: Intel i5 processor, Apple M1 processor, or greater (Make sure your system is compatible with ExamSoft)
  • RAM: 12GB – 16GB is recommended
  • Solid State Drive (SSD): 120GB or higher
  • Integrated WiFi or WiFi adapter: Newer is often if not always better
  • Media Drives: None necessary, but it’s always good to have a few flash drives handy. Keep in mind that these don’t last forever, don’t rely upon one flash drive to keep your work safe. AND have a backup solution.  LESS DOWN TIME
  • Battery Life: 4-6 hours, much longer is much better.  MORE UP TIME.
  • Spare Laptop Charger: If you plan to bring your laptop with you, keep one for home and one for travel.  If you lose one you have a spare.  NO DOWN TIME.
  • Warranty: 3 year parts/on-site labor. LESS DOWN TIME.
  • Security Lock: Don’t ever walk away from your laptop if it isn’t secured.  LESS DOWN TIME
  • Malware Protection Software: Make sure you have Anti-Malware installed.  Use the firewall that is build into your computer’s operating system.  MORE UP TIME.
  • Personal Printer: We strongly recommend HP Printers with an extra toner cartridge.  NO DOWN TIME.

Please visit the Minimum System Requirements page for the ExamSoft/Examplify system requirements to ensure that your system is compliant.

The Dell Latitude series is designed for a professional enterprise user and is not what you will find in a consumer-focused retail store.  We have found these systems to be very reliable and strongly recommend them to both students and faculty for their personal computing needs.  This recommendation is not meant to dissuade you from other manufacturers or even other lines of Dell computers, however, we know this line to be a great fit for a law student who needs a solid, reliable system for three years of challenging work (plus the Bar exam).

We do not recommend tablet-based systems. Nor do we recommend netbooks or Chromebooks.  You are certainly welcome to buy them but we don’t believe they will meet your needs in law school.  In fact, these systems do not work with ExamSoft Examplify at all so that should be a compelling reason to avoid the Chromebook/tablet acquisition unless you already have a serviceable laptop that meets the ExamSoft minimum requirements. Essentially, you can bring any device you want to law school. However, if you want to take exams and keep pace with the challenges of law school, you should purchase a high-quality, business class laptop, not a cheap off-brand version found on sale at a big box retailer. Remember, you want a system that is reliable and will last you through completing the BAR exam. You don’t want a machine that may crash in the middle of an exam!

MacBook ProThe Pepperdine University Computer Store (an online referral site) offers generous discounts to Pepperdine University students on software (MS Office is no cost to Pepperdine students and employees) and hardware. These discounts are often more than the typical education discounts that you will find online. The Computer Store can be accessed 24/7 online.

For purchasing as an enrolled Pepperdine student, please visit the Pepperdine University IT Department’s discounts for students web page or call Pepperdine University Tech Central at (310) 506-4811.

Please note that using a computer on the University network requires that you agree to the University Computer and Network Usage policy.

A Guide to Personal Data Backup

In order to migrate your data off of Pepperdine sponsored data storage services, you will need to have some place to store all of your files. This article will serve as an overview of data backup solutions to keeping your data safe and secure in one place.

Common ways to back-up data include the following:

  • Flash or physical drive
  • Online backup services
  • Online cloud storage (like Google Drive, Microsoft One Drive or Apple iCloud)

Each of these options has its benefits and drawbacks in the areas of price, ease of use, security, and storage capacity.

Backup Option Comparison

Below is a basic comparison of data backup solutions. These are categorized by paid cloud backup services (I-Drive, etc.) at the top of the list, a physical drive option (flash drive, and lastly cloud storage services (Google Drive, etc.) at the bottom of the list.

ServiceCost /yrEncryption Remote AccessibilityStorage CapacityAdditional Features
I-Drive$79.50 ($59.62 for first year)Private encryption key availableFiles accessable from multiple devices 5 TBMobile app for remote access, can order a physical drive of all your data 
Carbonite$58.99Basic encrypted cloud dataFiles accessable from multiple devices UnlimitedAvailable integrated anti virus software for extra cost
Backblaze$70Private encryption key availableFiles accessable from multiple devices UnlimitedMobile app for remote access, can order a physical drive of all your data 
Flash DriveFixed Cost, $20-$80NANAHowever much you want to buy
Google Drive$19.99, $29.99, $99.99Basic encryptionAccessible from any device on your Google account100GB for $19.99, 200GB for $29.99, 2TB for $99.99Integration with Google suite applications
iCloud$11.88, $35.88, $119.88Basic encryptionAccessable across Apple devices and online 50GB for $11.88, 200GB for $35.88, 2TB for $119.88Integration with Apple products and services like iPhone photos
One Drive (Microsoft)$19.99, $69.99Basic encryptionAccessable from any device on microsoft account100GB for $19.99, 1TB for $69.991TB option includes Microsoft Office suite of applications (Word, Excel, etc.)

Why You May Need a Backup

Getting a backup drive for your files all has to do with assessing your need to protect your data and access your data remotely from the backup. Potential hazards to your data security that may warrant getting a drive include:

  • Viruses and malware that could corrupt, take or delete your data
  • Stolen or damaged computer
  • Corrupted files or accidentally deleted files

Good Practices for Data Backup Maintenance

Wherever you have your data backed up, it is important to make sure you follow some steps to maintain your backup system.

  • Backup Schedules; Set a regular interval to back up your data manually, or set your backup service to update data at a regular time interval. Additionally some services, either automatically or by your choice, will back-up data continuously every time you edit it.
  • Separate your backups – If you are storing your data on physical drives, it may be best to keep your primary device and your backup as disconnected as possible when not updating your files in order to minimize the risk of spreading malware or viruses that could corrupt your data on the backup drive.

If you have any questions about the information in this article, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Westlaw: Drafting Assistant

To add a Table of Authorities to your Appellate Brief, it is recommended that you use Westlaw’s Draft Assistant tool. The tool will insert a TOA by picking up cases and numbering in your brief. Of course, you also have the option to insert a TOA manually, and you can learn those instructions through the Harnish Law Library’s Word Formatting Page

  1. Log in to lawschool.thomasreuters.com
  2. In the top tab that indicates “Westlaw, TWEN…” click the drop-down arrow. Then click Drafting Assistant Essential.

3. You will be able to upload a word document. Upload your COMPLETED appellate brief. If it is not fully completed, the numbering and cases will be incorrect.

4. After uploading your brief, choose “TOA Builder” from the left-hand tool column.

5. Under the TOA builder you will have the option to add a citation range, and then to “run” the TOA builder.

6. Once the process has run, and you have selected where your TOA should be placed, select “Finish” and save your new document.

7. With your new appellate brief, carefully go through your citations and cases to ensure that the TOA builder assigned pages correctly. Also, check to make sure that spaces between periods are correct based on the local classroom rules you received for double- or single-spaces after periods. The TOA builder will not fix spacing automatically.

Note: If there’s an issue with the Word document that is downloaded from the TOA builder, then you can simply copy and paste the TOA itself into the version of the document the partners have been working on. 

If you have any questions about the information in this article, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.