Interactive Features of TWEN

Westlaw LogoThe West Education Network (TWEN) is an online extension of the law school classroom. It is a tool that many professors currently use to post syllabi, course notes and resources, and assignment information. However, there are many additional interactive features of TWEN that are either unknown or rarely utilized. I will highlight a few of those:

Sign-Up Sheets: These can be used to set up office hours and schedule student conferences. They can also be used for students to sign up for paper topics and/or in-class presentation times. Essentially, if there is something you need students to sign-up for, this is the tool for you! You choose the dates and times and set the parameters for cancellation. TWEN also makes it easy to set up regularly scheduled office hours for the entire semester in a matter of minutes.

Customized Polling: Create polls that students can respond to anonymously. You can poll the class with the following types of questions: yes/no, true/false, and multiple choice. Use these polls in class our outside of class. Polling is done within TWEN and you can view the results visually as a bar graph or pie chart.

Wiki: Within this section of TWEN, you set up pages that can be collaboratively edited by faculty and/or students. You can specify who can view each page and who can edit each page. This is a great feature for activities or assignments where two or more students or faculty are working together to create a product.

These are just a few of many interactive features now available on TWEN. Next time you, the faculty, are organizing your course on TWEN, consider ways in which you can integrate these components effectively into your classroom instruction. For more information on other features, such as creating alerts, sharing a folder, making a newsletter and much more, click here to be directed to Westlaw’s user guide.

Using Canned Responses in Gmail for multiple signatures

Did you know that Gmail will support multiple signature files?

This can come in handy when you are working with different teams or are responding to messages from a prospective employer.

You may need to put different information in your signature (block of text at the end of your email message) based upon the person or group with whom you are corresponding.

This is actually not in the signature functionality, it’s really kind of a cheat.  You employ the “Canned Responses” feature.  It works pretty well but you will be limited to using this in your web browser (Chrome, Firefox, Safari, Internet Explorer, Edge).

 

Setting up and using Canned Responses:

First, enable the Canned Responses feature

  1. Go to your Gmail Settings (gear icon upper right hand of the Gmail screen).
  2. Click on Settings.
  3. Select the Advanced tab at the top of the Settings screen
  4. Scroll down to Canned Responses (Templates)
  5. Select the Enable radio button.
  6. At the bottom of the page, click Save Changes.

Next, create a canned response (alternate signature)

  1. Compose an email message. This is just to create your canned response, you won’t be sending this message.
  2. Leave the To field blank (filled automatically with the recipient’s email address).
  3. Leave the Subject field blank (filled automatically with a reply to the recipient’s subject).
  4. At the bottom of your compose window – bottom right of the screen — there are three vertical dots these dots are the “More Options” button. Click here
  5. Select Canned Responses.
  6. Click New canned response.
  7. Enter an appropriate name for the response; e.g., “Signature A” to use for certain messages where you want this signature at the bottom of your messages.
  8. Click OK.
  9. Enter the wording for the canned response.
  10. Click Save.

Use a canned response (alternate signature) in a new message

  1. Compose an email message.
  2. Fill in the To field
  3. Fill in the Subject
  4. Type out your message, then hit return a few times to create a space for your canned response text
  5. Click on the “More Options” symbol (three vertical dots) in the lower right of your editing window.
  6. Select Canned Responses.
  7. Click on the Canned Response (alternate signature) you want and it will be inserted

 

 

(This content was adapted from materials at: https://google.oit.ncsu.edu/core/gmail/canned-response/)

Kronos 7: Timekeeping at Pepperdine

Have you figured out how to use Kronos 7 yet? Perhaps you’re still struggling with the basics of getting around and entering your information correctly. Here are a few resources which you might find helpful.

First, a video introduction to Kronos 7:

The video is helpful, but still limited. So here are some recommended help-guides for more in-depth and user-specific reference (students and adjuncts take special note):

Support for Kronos is provided by the Payroll Department at (310) 506-4636 or check out their Finance and Payroll FAQs.

Please note that while Google Chrome and newer versions of Microsoft Internet Explorer are fine browsers, Kronos still works best in Mozilla Firefox. Whatever browser you use, be sure it is up to date and that you have the most recent Java patches installed for the best experience possible.

Forgot Your Password? MyID Reset

The MyID PIN Reset outlines the process for resetting a forgotten password via MyID:

1. Go to: https://myid.pepperdine.edu

2. Click Option 2: Click “Set/Reset Password”
3. Enter your NetworkID.
4. Type the letters displayed in the picture.
5. Select the check box (to allow PIN text message)

6. Click “Request PIN”

7. You will receive a confirmation message, click “Close”
myid38. Retrieve the PIN from your alternate email or mobile phone. Enter it here and click “Validate”
myid49. Enter your new password twice and click “Reset Password”
*Please Note: If your password does not meet our complexity requirements, you will see a red X next to the issues that need to be fixed.myid5
10. Password reset was successful. Please close your browser.
myid6Password Tip: Don’t Get Locked Out!
Update passwords you stored on your mobile devices, too!

Network ID Services

Important update:

Password resets are now being handled by MyID.pepperdine.edu rather than NetworkID.pepperdine.edu. Email redirects, directory preferesnces and contact information will still be updated through NetworkID.pepperdine.edu for a few months while those services are migrated to the new MyID.pepperdine.edu platform.

If you haven’t ever setup your NetworkID Services, there’s no better time than now.

Password resets are the number one call we receive at the Help Desk. By logging in now and setting up a NetworkID profile you can later reset your password using either your cell phone, a non-Pepperdine personal email account or the more familiar secret question methods commonly available on websites.

A NetworkID profile provides critical information to verify the identity of any user who has forgotten or needs to change their password.

Benefits of a NetworkID profile:

  • Self-Service Password Reset
  • Change Verification Method
  • Change Email Delivery Options
  • Edit Directory Preferences and Contact Information

In addition you can find access to the new Google Apps at Pepperdine. Signing up for this service enables your Pepperdine Email via the popular Google Gmail system as well as offering access to other great Google Apps: Drive (for online collaberation), Calendaring (for scheduling), Google Talk (for chat) and more. Please note that if you chose to use Gmail to manage your Pepperdine email account your email will no longer be available via Webmail.Pepperdine.Edu

Free Access to Microsoft Office 365 for Pepperdine Students

 

Being a Pepperdine student has a variety of perks, ocean view, Olympic swimming pool, close access to the beach, and now free access to the power of Microsoft Office tools like Word, PowerPoint, and Excel. That’s right, Free.

As you have probably noticed by now, there comes a time in legal writing when all the other free services like Google Docs or Pages simply won’t do. Maybe it’s when you tried to write your first Closed Memo, or maybe you made it all the way to your first Appellate Brief… but sooner or later you just realize you need Microsoft Word.

If you are one of those people who want Word, PowerPoint, or Excel but never wanted to pull the trigger and pay the steep price for it, well now you don’t have to.

As a Pepperdine student, you can sign up for free access to Microsoft Office 365. Simply go to the Microsoft online store and enter your Pepperdine email address, then follow the prompts to set up your free account and that’s it! Simply download the Desktop apps to your computer and you will be writing in style in no time, and did we mention for free?

For more helpful tech info, visit Pepperdine’s Tech Central. Thanks for being a Pepperdine Law student and we hope you enjoy your free Office with an ocean view.

 

 

Panopto: Class Recording

Interested in recording your class? Panopto is Pepperdine University’s lecture capture system. The software is installed in every classroom and is simple to use.

To read more about the benefits of utilizing Panopto, please click here to be redirected to Panopto’s blog post, “Video Recording Without the Hassle.”

If you plan on recording your class more than once a semester, please contact support@law.pepperdine.edu to request an account. You’ll get your recording links emailed to you automatically if you have an account.

There are different recording options, such as:

  • Audio– all recordings capture audio by default
  • PowerPoint– records the presentation slides you show on the class computer by default
  • Video– available for classrooms with cameras, records the front of the room only
  • Primary Screen– records any applications you use on the class computer, such as Word Documents, Web pages, Excel Files, TWEN Course page, etc.

Printing and Copying Services at Pepperdine Law

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To send a print job start here: print.pepperdine.edu

To setup your printing go here for complete instructions.

Color Printing is $0.35 per side of a page 

Black and White Printing is $0.06 per side of a page

Print accounting and print charges are managed by the University.  

Charges go to your Pepperdine ID card’s linked Waves Cash Global account.

You cannot print if you do not have funds on deposit in your Waves Cash Global account.

 

 

Pepperdine has multi-function devices (MFDs) from Sharp (you can still call them copiers but they’re much more).

Students, Faculty, Staff, and Guests can print, scan, or copy on the MFDs using an account associated with their Pepperdine ID cards.  Students buy copy and print credit here:   https://get.cbord.com/pepperdine/full/prelogin.php 

All students can print to all Sharp MFDs in public areas at any of the Pepperdine Southern California campuses (click here to learn about print credit for students at school of law). This includes the color-enabled Sharp MFD in the Law Library public area.  Printing in color or black and white is possible and a document with a mix of color and black and white pages will only incur the higher cost for color on the pages where there is color.

Typically, print jobs are sent via the web using a web-browser interface.  In nearly all circumstances, your document that you want to print must be in PDF format.

You transfer/upload your PDF file to the print.pepperdine.edu site and select your parameters (number of copies, etc.).  If you want to print in color, you want to select a “findmecolor” solution (see video here) or “findmebw” for black and white.

Then once the document is uploaded, you go to the copier nearest you — Law School? go to the Law Library and see the copiers near the public services desk.

Swipe your ID card or type in your Wavenet credentials, select the print job you want to “release” and you have your document!

Pepperdine Passwords and Password Managers

True or False: It is against Pepperdine policy to reuse your Pepperdine password for any other web service.

It’s true, it is against Pepperdine policy to reuse your MyID password for other accounts or sites.

When you reuse your Pepperdine MyID password on Internet sites or accounts, you are making yourself vulnerable to attacks on your Pepperdine account, finances, grades, and more. In 2011 alone, millions of passwords were stolen from Internet sites like Sony Entertainment and Gawker. In 2012, more than 6 million LinkedIn passwords were compromised.

If you use the same password over many sites, the security of your password is only as good as the security of each individual website you use that password. And if one site is compromised, your entire web presence is compromised. Your author actually uses a different 20 digit passphrase for every single website he uses and its actually quite easy to manage using a Password Manager.

Password Managers

A password manager is a software program that securely stores many passwords and IDs with the goal of making multiple passwords easier to access and use. A password manager can be very helpful to people who have lots of passwords. Read more about password managers here.

http://community.pepperdine.edu/it/security/password/passmgrs.htm

If that seems like too much work, its probably because it is, but that all depends on how you value your security. Strong passwords take a hacker with lots of computing power a very long time to guess. And if all your passwords are different, having your password compromised on LinkedIn just means that you only have to change that password and not have to worry about your Pepperdine account, Bank account, or whatever password that you may also be using that password on.

If the thieves find a connection to Pepperdine, they will use your account to send spam or attack your identity. This has already happened at Pepperdine!

Pepperdine Google Suite

Welcome to the incredibly usefully and incessantly expanding world of Google! Here, you will learn about some of the relevant Google Apps that may help you throughout not only your education career, but also your future life.

You can access Google Apps through your @pepperdine.edu account. Google Apps includes the following components: Gmail, Sheets, Calendar, Sites, Google Drive (formerly Google Docs), Google +, Hangouts, Groups, Contacts, and many more. To learn more about these components and how they will be useful to you at Pepperdine School of Law, please watch the video at the bottom of the page.

 

Google Drive

Google Drive is a very useful tool that can be accessed anytime, from anywhere, via the internet or the Google Drive App. Some of the feature of Google Drive allow you to:

  1. Share files with people, such as meeting minutes, class notes, and task lists
  2. Collaborate on conference presentations with colleagues
  3. Edit student papers with in-text comments
  4. Backup files (you can never have too many copies!)
  5. Work from home without the need of Remote Desktop or your Work Computer
  6. And more…..

You can even use Google Drive to create and share documents, spreadsheets, and presentations online. Although Google Drive has its own applications, you can download the Google files to your desktop and they will open in Microsoft Word, Excel, and PowerPoint. Collaborate on projects without the hassle of emailing files and version tracking. Multiple Users can edit the Google files at the same time, without conflict. Revisions are saved automatically and Google Drive has a revision tracking feature so you can see what changes were made, when.

Google Drive can also be used as an online repository for all of your important documents. These documents can then be accessed from any computer with Internet access at any time. Watch this video to learn how you can upload documents to Google Drive as well as convert documents (i.e., doc, pdf, docx, html, and other files) into Google Documents.

Don’t forget, Google Drive now offers limitless storage for Pepperdine Google users. That’s right, unlimited!

Our friends at University IT have put up some helpful guide information. Check it out today.

Here’s another great article on Google drive with helpful video. Anson Alexander has done great work to make the product accessible to new users–very thorough.

 

Google Docs

Google Docs is the informal predecessor of Google Drive, if you will. Google Docs allows you to create documents from scratch or from pre-set templates as well as sort your already created documents.

Through Templates, folks at Pepperdine using Google Apps can now share private templates for presentations, documents (like stationary or departmental memos) and spreadsheets. We now have our own private template gallery. Anything you make in Google Docs (or import into Docs from Word, etc) can be offered as a template, shared and rated by the Pepperdine community.

If you’ve never used Templates before in Google Docs, here’s a link to their help page: Google Help: Google Docs Templates

Google Docs has also upped their collaboration tools through quick and easy comments that can be placed on selected portions of a document. If you’ve been staying out of the Cloud, there are some real incentives to get in now.

 

Google Sheets

Google Sheets is a free online spreadsheet tool that is similar to Microsoft Excel. This tool has fewer formatting features that its software-based counterpart, but can be accessed from any computer with Internet access. You can also share spreadsheets with others and save the spreadsheet as multiple file formats including (but not limited to) XLS, PDF, and HTML. Watch this video to learn more about Google Spreadsheets.

 

Google Slides

Google Slides is a free, online presentation tool that you can use to create, edit, present, and share slideshows. It is very similar to Microsoft PowerPoint, with fewer formatting features. Much like most other Google Apps, Google Slides allows you to collaborate on slideshow presentation with unlimited users. Click here to watch a video on the basics of creating Google Presentations.

 

 

Google Calendar

Google Calendar is Google’s scheduling calendar service that can assist you with time-management through easy organization and helpful reminders. This is nothing short of the most open and configurable calendar offering available today. And while there is a wealth of things you might never do, it never feels like that power gets in the way. If you just want to login and check your appointments and type in new ones you can do that. If you want to go a step farther and have it email you a daily appointment list, that’s available. If you want your cell phone to alert you, that’s just another click away.

 

 

Google Hangouts

Google Hangouts is a platform where you can communicate with multiple people through messaging, SMS, video/audio chat and VOIP. It can be challenging to locate and contact other members of such a large community as Pepperdine; with community integration, this is a gem. Even better, with no install or configuration like Skype, you simply login and start talking.

 

Google Sites

Google Sites is a free and easy way to create and share webpages as well as a nice place to brainstorm and manage projects. Its an easy basic wiki withalmost no ramp-up time needed due to no real training being required. Just decide a name for your knowledge base and go. To learn more about Google Sites, click here.

 

 

Please watch the video below to learn more about these components and how they will be useful to you at Pepperdine School of Law.