Pepperdine University has a university-wide site license for the popular video conferencing product, Zoom, for all students, faculty and staff at Pepperdine. This site is great for joining or hosting meetings, study groups, workspaces and webinars–whether it be for attending a remote class lecture or creating a personal audio/video chat.
Here are some tips on etiquette for an online meeting/class
Ok, so you’re going to attend a meeting or a class OR A JOB INTERVIEW online using something like a conference call, Zoom, WebEx, Skype for Business, or Google Teams, or … you get the idea.
First, let’s not alienate those we’re connecting with and potentially endanger our careers or at the very least embarrass ourselves.
Here are some simple guidelines for participating in a group connection over the phone or over the web:
MEETING ETIQUETTE:
- Mute your audio if you are not speaking.
- Be presentable in business attire. If for some reason you cannot be presentable, mute your video. Also consider this approach if there may be visual distractions in the frame of your camera (i.e. crazy bird, weird wall hanging, etc.). The ideal is to present a professional image as much as possible and not to distract from the meeting.
- As mentioned above, it’s always best to be prepared for a professional interaction, especially in your appearance if video will be used.
- Don’t stare at your phone, your tablet, the newspaper, or something else while other people are presenting.
- Don’t interrupt other people when they’re speaking (or attempt to speak over them)
- Test all technology (including camera/video, Wi-Fi, and screen sharing) before the meeting.
- Read the agenda, and come prepared.
- Don’t work on other tasks (like checking email) during the virtual meeting.
- Turn off all notifications and make sure your cell phone is on silent.
- If you are leading the meeting, make sure all participants are in a quiet area free from unnecessary distractions.
- Join a Zoom meeting/class
- Request to record a Zoom meeting/class
- HELP! My Zoom isn’t working!
- Blur Background in Zoom
- Update your zoom
Usage and Benefits
As opposed to FaceTime’s often unreliable quality of connection when conversing with multiple users, Zoom’s webinar feature allows you to host large online events with video, audio and screen sharing for up to 100 participants and 10,000 viewers (note that the webinar feature is dependent upon special access to a webinar license – make sure to coordinate your event through the Caruso Law Events Team). Or just use the regular Zoom meeting functionality for remote club meetings or group project sessions! You may even record and save a meeting (with a complete transcript) on your local device or to the Cloud.
Note that Zoom is more than just a competitor to other video conferencing products like FaceTime and Skype. It also integrates seamlessly into your Google Calendar if you use Google Chrome for your browser. It also can be used as a telephone alternative and/or a conference phone system, so there is no need to use the video component if you don’t need or want that feature.
Downloads and Installation
Students automatically have a Pepperdine University account under their user name and password via Central Authentication Service (CAS). To log-in and use the online web browser version, simply go to zoom.pepperdine.edu and use the SSO (single sign-on) option. If you are prompted for a “domain” enter Pepperdine.
Visual Guide on how to log in
- Click on your Zoom App on your desktop, and select “sign in with SSO“
2. Enter the zoom.pepperdine.edu domain.
3. Enter your Campus Wide Network
4. You will be prompted to open Zoom.Us
5. From there, you will be logged in to your desktop Zoom app
You may also install the Zoom browser extension on to your personal computer. Once the Zoom extension for the Chrome Browser is installed, you can schedule a Zoom meeting right from your Google Calendar! This feature automatically fills in the Zoom meeting link and other information including optional phone numbers for folks to dial in from a regular phone to participate in your meeting.
For tips on how to maximize your remote internet experience, please click here.
For training, support information, and links related to Zoom at Pepperdine please click here: https://community.pepperdine.edu/it/tools/zoom/training.htm.
