Alumni Email? Get your new email account! With benefits!

Hurray! You’ve graduated from Pepperdine Law! The last thing on your mind is your Pepperdine Email account, but there are some things you need to know…

  • After graduation a process starts that begins with your status changing from student to alumnus.  This process involves a file transfer that takes place sometimes weeks after graduation.  Sure, you have the diploma but the system doesn’t recognize you as an alumnus until that file is transferred from the student system to the alumni system. Typically this takes place about a month after the date of your graduation.  That’s when all the automated stuff starts up.
  • On the fifteenth day of the month immediately after your graduation date you will get an email to your student email account.  This email will give you the instructions and an important link you will need to setup your alumni email account… but you needn’t wait for that note, you can do it NOW by going here.
  • Note that student email accounts are deleted 90 days after the student’s last enrolled semester (90 days from the time of your entry into the alumni system — typically less than a month after Graduation day).
  • Once an account is deleted/deactivated the data/emails in that account it is not recoverable.

emailBut there’s good news. You’re an alumnus now!  Alumni may obtain a free, email account through Pepperdine’s Alumni Association. You can find more information on Alumni Email at this website.

Part of this process also includes instructions on how to easily migrate your Pepperdine Google Drive contents to a new Alumni Google Drive account!  The best benefit? UNLIMITED STORAGE!

After your student email address expires, no mail will be received at your student address. To make a smooth transition, the Alumni Association recommends:

  1. Set up your new alumni e-mail address immediately when you get that email noted above.
  2. Forward your mail in Wavenet to a new email address — that new alumni address or another one you prefer. (Note that forwarding will only work up until your student email account is suspended.)
  3. Set up an out-of-office message in your Pepperdine Student Email (accessed through Wavenet) account informing all your contacts of your graduation and of your new email address. Log into Wavenet click on Options, and then update your Out of Office Assistant.

ZOOM! collaborate-communicate

Pepperdine University has a university-wide site license for the popular video conferencing product, “Zoom”. This site license covers all faculty, staff, and students at Pepperdine.

Note that Zoom is more than just a competitor to other video conferencing products like FaceTime and Skype. It also integrates seamlessly into your Google Calendar if you use Google Chrome for your browser. It also can be used as a telephone alternative and/or a conference phone system… no need to use the video component if you don’t need or want that feature.

Once the Zoom extension for the Chrome Browser is installed, you can call a Zoom meeting right from your Google Calendar! This feature automatically fills in the meeting contact information including optional phone numbers for folks to dial in from a regular phone to participate in your meeting.

Training, support information, and links related to Zoom at Pepperdine are available here:
https://community.pepperdine.edu/it/tools/zoom/training.htm

1L & 2L Summer Access to LexisNexis

LexisNexis Summer Access:

With the end of the semester fast approaching, students must start to prepare for their new roles as summer associates.

Be aware of LexisNexis Summer Access to help alleviate research fear this summer.

Once again, Lexis is providing full access to Lexis Advance through students’ law school ID throughout the months of May, June, July and August.

Continued access includes tools, search history and the same exclusive content and practical guidance you know about and have relied on all year long.

Whether clerking, interning or working at a firm, students can use their law school access. See the details in the flyer linked below.

Summer Access Flyer

Graduating 3L? LexisNexis access for you after graduation…

–From our friends at LexisNexis–

LexisNexis Graduate Access:

Graduating 3Ls have continued access to Lexis upon graduation to keep their skills up to date and use for job and interview preparation.

The Graduate Program gives extended access to Lexis Advance to spring graduates via their law school IDs through December 31, 2019.

This ID also grants them access to the Graduate Home Page and gives them a graduation gift (detailed in the flyer).

The transition from a regular law school ID to a graduate ID happens on July 5, 2019.

Read the flyer (linked below) for more information, including special services for those employed by a 501(c)(3) organization.

Graduate Program Flyer

Gmail: Email forwarding and Auto-Responder (Out of office message)

Have you ever wished you could just have all your email from a particular gmail account arrive in another email account? Or maybe you’re planning a trip and you want folks to understand that you’re not available during that time you’re away?

You should take a look at setting up email forwarding and/or an out of office message.

The below contents were pulled from Google Support as well as a couple of helpful YouTube links that you may find helpful in setting up your forwarding and out of office messages.

The easiest way is to do this on your computer — we recommend the Chrome browser but you can do it Explorer, Edge, and Firefox

Here are some step by step instructions:


Forwarding Function

Forwarding: https://support.google.com/mail/answer/10957?hl=en
Video: https://www.youtube.com/watch?v=DpHes_HgPaA

Turn on automatic forwarding

  1. On your computer, open Gmail using the account you want to forward messages from. You can only forward messages for a single Gmail address, and not an email group or alias.
  2. In the top right, click Settings .
  3. Click Settings.
  4. Click the Forwarding and POP/IMAP tab.
  5. In the “Forwarding” section, click Add a forwarding address.
  6. Enter the email address you want to forward messages to.
  7. Click Next  Proceed  OK.
  8. A verification message will be sent to that address. Click the verification link in that message.
  9. Go back to the settings page for the Gmail account you want to forward messages from, and refresh your browser.
  10. Click the Forwarding and POP/IMAP tab.
  11. In the “Forwarding” section, select Forward a copy of incoming mail to.
  12. Choose what you want to happen with the Gmail copy of your emails. We recommend Keep Gmail’s copy in the Inbox.
  13. At the bottom of the page, click Save Changes.

Turn off automatic forwarding

  1. On your computer, open Gmail using the account you want to stop forwarding messages from.
  2. In the top right, click Settings .
  3. Click Settings.
  4. Click the Forwarding and POP/IMAP tab.
  5. In the “Forwarding” section, click Disable forwarding.
  6. At the bottom, click Save Changes.

Auto Reply Function

For Auto reply (also called Out of Office or Vacation Responder):https://support.google.com/mail/answer/10957?hl=en

Video (also includes canned responses): https://www.youtube.com/watch?v=2S9mHs3NaQ8
Turn your vacation reply on or off

Set up your vacation reply

  1. On your computer, open Gmail.
  2. In the top right, click Settings   Settings.
  3. Scroll down to the “Vacation responder” section.
  4. Select Vacation responder on.
  5. Fill in the date range, subject, and message.
  6. Under your message, check the box if you only want your contacts to see your vacation reply.
  7. At the bottom of the page, click Save Changes.

Note: If you have a Gmail signature, it will be shown at the bottom of your vacation response.

Turn off your vacation reply

When your vacation reply is on, you’ll see a banner across the top of your inbox that shows the subject of your vacation response.

To turn off your vacation response, click End now.

When your vacation reply is sent

Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.

In most cases, your vacation response is only sent to people the first time they message you.

Here are the times someone may see your vacation response more than once:

  • If the same person contacts you again after four days and your vacation reply is still on, they’ll see your vacation response again.
  • Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you’ve edited your response, they’ll see your new response.
  • If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.

Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won’t get your vacation response.

Graduating 3Ls — WaveNet/Email Access Suspends 8/15/2019

CONGRATULATIONS!!!

You made it through!  Upon graduation, you will notice that things are changing for you.  This applies not only to your status as a person holding a prestigious degree, deference from family members, and a lot of attention from student loan officers, but also your status at Pepperdine has changed.  And, that’s a great thing.  But it’s change that you need to address.  Particularly with respect to your student email account.

Please note that upon graduation, your access to WaveNet and all other services related to your WaveNet credentials will be suspended 90 days later. This suspension also applies to your Pepperdine University student email account.

This year’s graduation date for the School of Law is May, 17, 2019.

The access suspension date for the School of Law May 2019 graduates will be August 15, 2019.

All graduates will get reminder notices about their pending WaveNet account suspension from an automated system 90 days, 60 days, and the final notice 30 days from their suspension date.

Please make sure that you have an alternate email address setup with an auto reply with that information on your Pepperdine student email account to ensure that those who are attempting to reach you (prospective employers, lottery prize award officials, etc.) can do so.

If you are interested in getting a Pepperdine Alumni email account you can begin that process here: https://community.pepperdine.edu/it/alumni/email/

The above link will also provide helpful instructions on how to move your current student email contents, Google Drive contents, and contact information to a different email account.

Printing Refund through Waves Cash Global

All students can print to all Sharp copiers in public areas at any of the Pepperdine Southern California campuses (click here to learn about print credit for students at school of law). Print accounting and print charges are managed by the University, allowing the charges to go to your Pepperdine ID card’s linked Waves Cash Global account.

The University has a process for refunds from the Waves Cash Global system. Note that you can also spend the Waves Cash Global funds by using your Pepperdine ID card in a campus cafeteria or on the copier/printer system.

If there has been an issue and you would like to request a refund, you must complete this Technology Service Request form. This must be done through the University’s cashier’s office within 90 days of graduation to avoid  expiration, and must also abide by the five dollar minimum refund requirement.

After submitting the online form linked above, you will receive notification of availability and should then visit the cashier’s office in Malibu to pick up your refund. The Malibu cashier’s office is responsible for issuing any refund under $300, and is open Monday-Friday 8am-3pm. Any refund over $300 will be issued via a check within 2-3 weeks.

For more information, please visit the Waves Cash Web Deposit FAQ site.

Using Canned Responses in Gmail for multiple signatures

Did you know that Gmail will support multiple signature files?

This can come in handy when you are working with different teams or are responding to messages from a prospective employer.

You may need to put different information in your signature (block of text at the end of your email message) based upon the person or group with whom you are corresponding.

This is actually not in the signature functionality, it’s really kind of a cheat.  You employ the “Canned Responses” feature.  It works pretty well but you will be limited to using this in your web browser (Chrome, Firefox, Safari, Internet Explorer, Edge).

 

Setting up and using Canned Responses:

First, enable the Canned Responses feature

  1. Go to your Gmail Settings (gear icon upper right hand of the Gmail screen).
  2. Click on Settings.
  3. Select the Advanced tab at the top of the Settings screen
  4. Scroll down to Canned Responses (Templates)
  5. Select the Enable radio button.
  6. At the bottom of the page, click Save Changes.

Next, create a canned response (alternate signature)

  1. Compose an email message. This is just to create your canned response, you won’t be sending this message.
  2. Leave the To field blank (filled automatically with the recipient’s email address).
  3. Leave the Subject field blank (filled automatically with a reply to the recipient’s subject).
  4. At the bottom of your compose window – bottom right of the screen — there are three vertical dots these dots are the “More Options” button. Click here
  5. Select Canned Responses.
  6. Click New canned response.
  7. Enter an appropriate name for the response; e.g., “Signature A” to use for certain messages where you want this signature at the bottom of your messages.
  8. Click OK.
  9. Enter the wording for the canned response.
  10. Click Save.

Use a canned response (alternate signature) in a new message

  1. Compose an email message.
  2. Fill in the To field
  3. Fill in the Subject
  4. Type out your message, then hit return a few times to create a space for your canned response text
  5. Click on the “More Options” symbol (three vertical dots) in the lower right of your editing window.
  6. Select Canned Responses.
  7. Click on the Canned Response (alternate signature) you want and it will be inserted

 

 

(This content was adapted from materials at: https://google.oit.ncsu.edu/core/gmail/canned-response/)

Examplify: The Application’s Service is Unavailable Message

So you’re all ready to rock this final, you’ve studied, have a stupendous outline, now all you need to do is type this essay portion and you’re practically on summer break. You double-click on the Examplify icon to launch the program and watch the load screen run up to 50% and then BOOM… you get a warning that says “The Application’s Service is Unavailable, please retry or contact your administrator.”

With the seconds ticking down to exam time you can feel the panic start to set in as your heart begins to race and your stomach starts tying knots like an Eagle Scout.

But it’s going to be OK! All you need to do is follow the below steps and you will be back up and running in time to still own this final!

Step1:  Right click the Examplify icon on your device, from the menu options, choose Run as Administrator. That’s it, this should fix the problem for most users. However, if you receive the same error message, proceed to Step 2.

Step 2: Navigate to the Services Console

Click the Start button and type in “Services” in the search field for the local services application. Launch the application

 

Step 3: Restart the ExamplifyService

In the Services application, find the item named ExamplifyService

Step 4: Double click the ExamplifyService. This will open up a new window. Ensure that the Startup Type is set to Automatic.

Step 5: Click the Start button on the left. After this service starts, Examplify will open as normal.

Note: If the service is not listed, you will need to re-install Examplify and/or check your antivirus settings to remove it from the quarantine.

Now go conquer this final exam!

MAC USERS

If you find yourself in a similar situation with the same error message, or worse, your Examplify simply won’t launch at all and just bobs up and down without ever loading, then your solution is similar.

Step 1: Simply create a new user profile on your computer. Make sure the new user profile is set as an Admin (Administrator) – For instructions on how to create a new user profile, please visit Apple’s support page for setting up new user accounts.

Step 2: Log into the new profile and launch Examplify.

That’s it!

See examsoft.com/support for additional information.

Kronos 7: Timekeeping at Pepperdine

Have you figured out how to use Kronos 7 yet? Perhaps you’re still struggling with the basics of getting around and entering your information correctly. Here are a few resources which you might find helpful.

First, a video introduction to Kronos 7:

The video is helpful, but still limited. So here are some recommended help-guides for more in-depth and user-specific reference (students and adjuncts take special note):

Support for Kronos is provided by the Payroll Department at (310) 506-4636 or check out their Finance and Payroll FAQs.

Please note that while Google Chrome and newer versions of Microsoft Internet Explorer are fine browsers, Kronos still works best in Mozilla Firefox. Whatever browser you use, be sure it is up to date and that you have the most recent Java patches installed for the best experience possible.