Phillip Bohl Students

Graduation and Email

Hurray! You’ve graduated (or will soon graduate) from Pepperdine Caruso School of Law! The last thing on your mind is your Pepperdine Email account, but there are some things you need to know…

NOTE: You may have heard that Pepperdine had a service through the Alumni office that provided a Pepperdine Alumni branded email account for life from Google. This service has recently changed a bit in that it will not include the entire Google Suite.

  • The following information applies to all students graduating from any program at Pepperdine: Student email accounts, WaveNet, and other network-related resources are governed by university policy and managed by the university IT department. Student email accounts, WaveNet access, printing, Zoom, etc. will be deactivated 90 days after the date of the commencement ceremony. 
  • Recent graduates will receive automated notifications in their student email inboxes 90, 60 and 30 days before account deactivation.  
  • After graduation a process starts that begins with your status changing from student to alumnus.  This process involves a file transfer that takes place sometimes several days (up to four weeks) after graduation.  Sure, you have the diploma but the system doesn’t recognize you as an alumnus until that file is transferred from the student system to the alumni system. Typically this takes place about a month after the date of your graduation.  That’s when all the automated stuff starts up.
  • On the fifteenth day of the month immediately after your graduation date you will get an email to your student email account.  This is a reminder message to encourage you to move out of your student email account and other Google-based services hosted for you by Pepperdine.
  • Note again, that student email accounts and related services (Google Drive, Calendar, etc.) are disabled 90 days after the student’s commencement date (the day of the graduation ceremony).
  • Once an account is deactivated the data/emails in that account it is not recoverable.
email

You will want to use a personal email address going forward. We recommend that you use something professional, perhaps you already have such a personal email address. If you don’t, we recommend creating an email account on Google’s Gmail service.

If you plan to migrate your email from your Pepperdine Google email account to a personal gmail account you will want to ensure that you have a personal gmail account set up first. Then review these instructions all the way to the end before moving forward with the migration.

Part of this process should include your migration of the data from your Pepperdine Google Drive to your personal drive space. If you are migrating to another Google account, keep in mind that you may run into space limits on your targeted storage system.

Resources from Pepperdine’s IT department on this topic:

Account Changes When Transitioning from Student to Alumni Status
https://community.pepperdine.edu/it/alumni/
Transfer or Download Your Google Workspace Data(for new graduates)https://community.pepperdine.edu/it/alumni/email/datatransfer.htm

Alumni Email
https://community.pepperdine.edu/it/alumni/email/

After your student email address expires, no mail will be received at your student address. To make a smooth transition, we recommend:

  1. Set up your new personal (and professional) email address immediately when you get that email noted above.
  2. Forward your mail in Wavenet to a new email address — that new personal gmail address or another one you prefer. (Note that forwarding will only work up until your student email account is suspended.)
  3. Set up an out-of-office message in your Pepperdine Student Email (accessed through Wavenet) account informing all your contacts of your graduation and of your new email address. Log into Wavenet click on Options, and then update your Out of Office Assistant.
Kenneth Cox Students

Formatting Appellate Briefs

Formatting your Appellate Briefs can be difficult, luckily the School of Law Lawguides page has detailed guides for how to format your briefs in Microsoft Word for Mac and PC.

Formatting Your LRW Appellate Brief: Instructions and Tips for 1Ls

The Lawguides page includes helpful information on the following:

Westlaw Table of Authorities Tool

Westlaw offers a tool for easily creating a table of authorities in the Westlaw drafting assistant program. The drafting assistant tool has automated cite identification for faster generation of a table of authorities. The tool also formats citations, locates authorities and complies authorities automatically.

Westlaw TOA Builder Tool

Print Shop Binding Services for Appellate Brief Assignment

The University Printing Services department provides Appellate Brief printing and binding services that can be utilized for preparing your appellate brief. The average cost for this service is just over $5 but it’s important to keep in mind that you MUST PAY Printing Services using Waves Cash Global. This method of payment is tied to your Pepperdine Student ID card. You can also use Waves Cash Global funds for the Cafeterias at the Pepperdine Malibu Campus.

The print shop accepts PDF submissions for printing and binding appellate briefs. Briefs can be printed and picked up at either the Malibu or Calabasas print shop locations, and customers should specify which shop they prefer to use when placing an order. The latest recommended date for submission to the print shop is March 2nd.

NOTE that funds allocated to you by Caruso School of Law for copying and printing using the University-provided copiers WILL NOT apply to purchases at the Cafeteria or at University Printing Services. Those funds are restricted and can only be used on the University-provide Sharp copiers.

To add funds to your Waves Cash Global account

Contact University Printing Services

Please consult the Lawguides page for general tips and troubleshooting, and if you still require assistance please feel free to email or call CSOL information services.

Support@law.pepperdine.edu | (310) 506-7425

Phillip Bohl Students

Must have Mac OS11 or later for Examplify

Please make sure that your MacBook is running at least Mac OS11 (Big Sur) or later (which includes Monterey and Ventura) to ensure that Examplify will work for you.

See which version of the Mac OS you have on your MacBook

Click on the “Apple” icon in the upper left corner of your MacBook’s screen. Choose About This Mac. You should see the macOS name, such as macOS Ventura or macOS Monterey, followed by its version number.

For specific ExamSoft Examplify compatibility information please see ExamSoft’s Compatibility page.

Phillip Bohl Students

Removing Metadata from Word Documents

Looking to remove metadata from your word documents? Have an assignment that requires that? There are a number of resources available to you through the Harnish Law Library’s Research Guides. If you are working on an appellate brief there’s a page for that.

See instructions here to remove your personal data from a Microsoft Word document.

This guide can be found at the Harnish Law Library‘s Research Guides. Select the section on “Legal Writing” and you’ll end up in the same place.

Image of word "metadata" in black on a fuzzy gray background
METADATA
Phillip Bohl Students

Do Not Upgrade to Windows 11

Are you taking your final exams on a Windows machine? In case you haven’t heard, Examplify does not work with Windows 11 (or Windows 10 release 22H2).  So make sure you DO NOT run Windows updates. To add another level of security, you should make sure your computer does not decide to run the update for you by turning off auto-update. Also, don’t forget to take a mock exam. Successfully submitting a mock exam is like getting a hug from your BFF before an exam. You will feel ensured that your computer will work when your mock exam works. 

With all that said, if you recently purchased a new computer that came with Windows 11 already installed you can download an Examplify Beta version of 2.9.6 to run on your Windows 11 computer.

Say “no” to Windows 11

If you are faced with after-hours or weekend Examplify woes call ExamSoft support at (866) 429-8889. They’re available 24/7. 

For in-person support at CSOL during business hours, contact our CSOL-IS team at x-7425 or come to the library Public Service Desk. You can also email us at support@law.pepperdine.edu.

Elijah Dickens Students

“You cannot view this recording”

Using your Pepperdine email to create a personal Zoom account on zoom.com will cause issues with watching class recordings.

You may have used your Pepperdine email for a personal account without knowing, or by mistake. If so, there is a simple fix: We need to let Zoom transfer your account.

To do this, clear your browser’s cache. Then, log into zoom.pepperdine.us using the Sign in button.

This should fix it, but If you continue to have problems someone from our team can help you at the library service desk between 8:00 am to 5:00 pm Monday through Friday.

Elijah Dickens Students

How to Find your Exam ID number in WaveNet

During your time at Pepperdine Caruso School of Law, it is vital to your grade that you know where to find your Exam ID number. To find it, just follow the three steps below:

First, go into WaveNet and log in using your username and password. Then, select “Academics” on the left navigation bar.

Available to law students only is the “Exam Number/Class Rank” link in the center of the screen. Click the Exam Number/Class Rank link.

Once you select it, it will open a smaller window displaying all relevant information. Simply find your semester and which type of Exam you are taking! Instead of the red XXXX you will see your 4-digit exam number. Please note that the 4-digits change every midterm and final exam.

Best wishes on your exams!

Phillip Bohl Students

Phishing isn’t just email … SMISHING!?

Smishing is a type of social engineering that targets mobile devices (image from https://www.threatcop.com/)

Please be vigilant in how and where you share your personal information. There are nefarious actors at work on the web and they will do their best to try and trick you into getting access to your money and more personal information.

The current wave of smishing is concerning. There are systems out there that focus on finding a name associated with an organization and a mobile phone so that they can text you to try to fool you into revealing more information that will compromise your secure services (banking, amazon, netflix, insurance, etc.).

If they can find the name of a co-worker or some other person associated with you they will use that name to make their attack seem like a request from a friend or colleague … or even a boss.

Like anything else that seems a bit “off” just delete and move on. Don’t give it second thought … definitely don’t click or respond to anything that gives you pause.

Below is some helpful information pulled from a web page hosted by Norton, a leading cyber security services firm:

Smishing attack warning signs

Use these smishing attack warning signs to know whether a smishing text made its way onto your mobile device.

Suspicious phone numbers

Smishing texts may come from phone numbers that don’t look normal at first glance. They may stray from the typical 10-digit layout or a series of the same number. If you see this type of number accompanied by a suspicious-looking message, don’t respond and delete the text immediately.

Smishing protection tip: Never respond to suspicious text messages.

Links and files from unknown numbers

Smishing texts are almost always paired with links to fake websites capable of recording your sensitive information. That’s why if you come across one, never click it. And in the event you do click one, look out for signs of an unsafe site, such as no “http” in the URL or small differences that you’re not used to seeing. 

Smishing protection tip: Avoid clicking on suspicious links and files.

Urgent requests

Most phishing emails and text messages feature urgent requests to frighten the receiver. But any legitimate company will give their customers ample notice about pressing issues. Delete these messages, and if you’re still concerned after the fact, contact the company directly. 

Smishing protection tip: Never cooperate with urgent requests sent via text.

Money requests

Like urgent requests, you should delete text messages asking you to wire or transfer money over the internet. The likelihood that these are hackers disguised to try and steal your funds is extremely high. 

Smishing protection tip: Never comply with urgent requests for money via text.

Prize notifications

The thought of winning a prize is exciting to anyone, but the chances of winning a sweepstakes you haven’t entered is incredibly low. If you receive messages about prizes you won from an unfamiliar contest, avoid clicking on any links attached and delete the text.

Smishing protection tip: Avoid clicking on suspicious links and files.

(taken from https://us.norton.com/internetsecurity-emerging-threats-smishing.html# on 8/12/2022)

Phillip Bohl Students

Pepperdine’s App!

Pepperdine’s App

Experience Pepperdine from Your Mobile Device

Available for free download on the App Store and Google Play, the Pepperdine mobile app is a go-to resource for all students, alumni, faculty, staff, and friends of Pepperdine. Gain instant access to Courses, the campus shuttle tracker, dining menus, library hours, a stunning Pepperdine Magazine mobile experience, the Virtual Campus Map, and more.

Click for more information or to get to the download links

Phillip Bohl Students

Tech Advisory Group

Want to have an inside view of the tech at Caruso Law? Help guide the development of services and more?

Join our Tech Advisory Group…

TAG you’re IT!

Please send a note to phillip.bohl@pepperdine.edu and indicate which program you are in (JD, LLM, MLS, etc.), your expected graduation year and include a brief description of what interests you in tech and any background information that may be relevant. No experience with tech is required!