Google drive is an efficient platform for housing documents, but more than that, it provides a number of features to help keep organized– here’s an overview:
- Upload files and folders
- Share files and folders
- Set permission levels
- Search/sort files and folders
- Collaborate on docs
- Track version history
Helpful Features in Google Drive:
- Your document is automatically updated and saved every time you make changes to it online, and you can access it through any browser.
- Make sharing work publicly simple. Want to share your document, presentation, or spreadsheet with the world? Just click file > publish to the web, and you’ll get a public link that you can share with anyone and everyone. Make sure to understand the difference between MyDrive and shared drives.
- The Save to Google Drive Chrome extension lets you save documents, images, audio, videos, and more straight from a web page to the Google Drive folder of your choice. (A good alternative to full-page screenshots)
- By choosing to get email updates on any changes to your document, you will be notified of any changes (edits, comments, etc.) to a group document directly to your email without logging in to the drive itself.
- Automatically upload and store files via Google’s Backup and Sync from your computer so you can access them from any other device with Google Drive. A great way to make one of those extra copies of your data that you really should have.
What not to save to Google Drive:
- Any information that is classified or restricted may not be uploaded to Google Drive.
- This includes passwords, social security/identity information, etc.
- For a complete guide to classified information, see Pepperdine’s Information Classification and Protection Policy
For more questions, check out Drive Basics for training and FAQs
Or, check out Pepperdine’s Google Drive learning center