Please note that you can start recording your meeting/class after you start the session. If you want to setup recording as an automated feature you can do that as well, even after you have setup the meeting link.
Below is the information on how to start a recording DURING your class session. There are two options. One is for the professor/host and one is for the attendee/student.
As the faculty member hosting the meeting you have the option to record your Zoom session to the cloud or locally to your computer.
We recommend you record to the cloud as it is easier to track and manage through Zoom’s web interface.
There are two ways to access your recordings. • The first way is to use the link Zoom emails you after your session has ended. • The second way is to log back into your Zoom profile at http://pepperdine.zoom.us and click on Recordings menu on the left as shown in the image below. i. Then click on Cloud Recordings ii. Locate the session you want to share and click on the share button.
4. Select “Only authenticated users can view; Signed-in users in my account” and then “save”
5. You can choose if you would like to allow viewers to download the link by clicking the slider to blue for yes or gray for no.
6. Click on the Copy To Clipboard button will copy the information that is the grey box labeled “Recording Link Information”. You can then copy all of that information into an email for students.
Students manage their own recordings
Student participants should request for their professor’s permission to record the session either via email prior to the Zoom sessions or privately to the professor in the Zoom Chat feature.
2. As the host you need to allow for each student individually to record the session. Participants have the option to save to their Zoom cloud account or on their computer.
From the Chat tool move your mouse to the right of a student’s name and you will see the Mute and More button appear. Click on More.
3. Then click on the Allow Record button
4. You will now notice the red record dot appear at the top left of the screen. Please note that this will appear for everyone in the session.
If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
To hold office hours in Zoom, please follow the directions below.
Scheduling Office Hours via Waiting Room
Begin scheduling a meeting through Zoom like you would for a class. Log in to your Zoom account, select “schedule meeting” and proceed to fill out the date and duration of your regular office hours. Ensure that registration is unchecked.
By selecting “Personal Meeting ID”, you can access a personal meeting room permanently reserved for you. This link will never change, and you can edit it to personalize the URL. Once a participant has access to your PMI, they may join in at any time the link is being used. For Office Hours, the Waiting Room feature will require those with access to your PMI to wait until individually admitted to your meeting room.
2. Under meeting options, ensure that “Enable waiting room” is checked.
3. On the left-hand side, click “settings” and then “In Meeting (Advanced)”
4. Scroll down and enable Waiting Room. If you would like, click the pencil icon to customize the waiting room message. This will allow you to customize the message students in a waiting room will see when they join.
Moving forward, you will need to admit “waiting” participants into your room so that they may participate.
Admitting students into your waiting room
To manage the waiting room, click “ManageParticipants.”
In the “Participants” window, click the corresponding option adjacent to the participant’s name to admit or remove participants on a single basis.
Alternatively, to admit all participants currently in the waiting room, click “Admitall.”
Finally, to message all users who are currently in the waiting room, click “Message.”
Linking Office Hours to Google Calendar
Save your scheduled office hours meeting, and click the Google Calendar icon that pops up after saving.
2. This will allow you to save the office hours to your own calendar, and also share the link to students via email, which can add directly to their google calendars as well.
If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
Zoom is a video conferencing product that all Pepperdine students and faculty are licensed to use. This site is great for joining or hosting meetings, workspaces and webinars–whether it be for attending a remote class lecture or creating a personal audio/video chat.
In terms of compatible equipment, Zoom is compatible with basic i3 Windows 10 and Mac OS X with Mac OS 10.10 and higher. You may use Zoom with an integrated web cam and built-in audio system, or with any mid-range webcam and USB headset. A good approach is to standardize using a USB headset as this will avoid a number of variables that can cause problems for your audio functionality. There is no need to spend a lot of money for very good functionality. We have had great success with Logitech, Sennheiser, and Plantronics brands that range from around $20 up to around $50.
A minimum link of 2 mb (download) is recommended for Zoom usage, yet 600k is a functional minimum. To test your link speed, please visit speedtest.net or click on the link provided.
For tips on how to maximize your remote internet experience, please click here.
Ok, so you’re going to attend a meeting or a class OR A JOB INTERVIEW online using something like a conference call, Zoom, WebEx, Skype for Business, or Google Teams, or … you get the idea.
First, let’s not alienate those we’re connecting with and potentially endanger our careers or at the very least embarrass ourselves.
Here are some simple guidelines for participating in a group connection over the phone or over the web:
MEETING ETIQUETTE:
Mute your audio if you are not speaking.
Be presentable in business attire. If for some reason you cannot be presentable, mute your video. Also consider this approach if there may be visual distractions in the frame of your camera (i.e. crazy bird, weird wall hanging, etc.). The ideal is to present a professional image as much as possible and not to distract from the meeting.
As mentioned above, it’s always best to be prepared for a professional interaction, especially in your appearance if video will be used.
Don’t stare at your phone, your tablet, the newspaper, or something else while other people are presenting.
Don’t interrupt other people when they’re speaking (or attempt to speak over them)
Test all technology (including camera/video, Wi-Fi, and screen sharing) before the meeting.
Read the agenda, and come prepared.
Don’t work on other tasks (like checking email) during the virtual meeting.
Turn off all notifications and make sure your cell phone is on silent.
If you are leading the meeting, make sure all participants are in a quiet area free from unnecessary distractions.
Students have the ability to record their online classes through zoom, if granted permission by the professor.
Alternatively, the student may email the professor before the class begins to obtain approval ahead of time.
A video with these instructions can be found at the bottom of this page.
Obtaining recording access:
Step 1: Join your class session and ensure your audio and visual settings are set up correctly for the class.
Step 2: If you click on the recording icon in the bottom toolbar, a dialogue box will appear that indicates that you must request permission from the host (your professor) before you can record.
Step 3: To obtain permission, locate the chat box on the bottom toolbar.
Step 4: Make sure to format the “To” section to a direct message to your professor. This way you may send the request privately in the chat room.
Step 5: Request the recording by sending a private message.
Step 6: Once recording access has been approved by the host, you will receive a notification bar in the top right corner informing you that you may begin recording.
Starting and saving your class recording:
Step 1: Once you have obtained permission, click the recording icon in the bottom toolbar. This will begin recording, and you have “pause” and “stop” recording options in the bottom toolbar and top left toolbar.
Step 2: Once the class is finished, stop the recording and leave the meeting via the “leave meeting” box in the bottom right corner.
Step 3: Once you leave the meeting, a box will pop up notifying you that the zoom recording is being converted into viewable format.
Step 4: Once the recording has been converted, a “save recording” box will appear. Choose “choose a new location” from the drop-down menu.
Step 5: Save the recording in a folder you can access again later. It may be helpful to create a zoom folder specifically for zoom class recordings.
If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
Zoom is an online meeting platform and the University’s web conferencing software that will be used for holding classes online. Zoom can be used on laptops, desktops, tablets, and smartphones. Here, you will learn how to set up your Zoom classroom link as well as how to access the session.
Using Zoom through Courses’ Zoom Pro Tool
As we begin to utilize Courses by Sakai as our main learning management system, it is important to know how this site can be linked with other useful softwares for the benefit and convenience of faculty and their students. Here, we will discuss some important notes on integrating Zoom with Courses.
Courses has many tools that can be added-on to your class site, and they have numerous benefits, such as allowing students to quickly access third-party sites and overall give your teaching more dimension. Zoom is one of these tools. However, it is important to note that when the Zoom Pro tool gets added to a course site, it does not have any connection to a specific meeting session ID until a meeting is actually scheduled or importedwithin the tool. If you would like to schedule or important a Zoom meeting into your courses site, please watch the following video or follow these instructions.
To view an informational video on how to utilize the Zoom Pro Tool, please view below.
Once you have an account, go to Coursesand log in with your Pepperdine credentials.
1. Now, you may select “Schedule a New Meeting” at the top right to directly create a meeting within the Zoom Pro add-on in your Courses site.
Creating your Zoom sessions in the Courses Zoom Pro tool directly is preferable to importing an existing sessions for many reasons, some including better centralization, ease of use, and less struggle when finding and sharing reports/recordings.
Additionally, consider setting a recurrence of the session to simplify the process. If so, it is suggested to adopt a general meeting title (e.x. LAW 1234 Class) so same title will be applicable to all future meetings.
For more details on the basics scheduling Zoom meetings and the potential settings you may utilize, please click here.
2. However, if you would like to import an already scheduled Zoom meeting, click or hover over the more icon that is indicated by three vertical dots. Then, select “Import Meeting” and follow the listed instruction for copying your existing Zoom Meeting ID.
3. You should now be able to see a list of your scheduled meetings underneath the “Upcoming Meetings” tab in your Zoom Pro tool. Please note, if your meeting is recorded, your students may access the recording by clicking on “Previous Meetings” followed by “Recording Details” of the coinciding class session.
Additional Notes:
You should not use your personal meeting ID (PMI) link (high discouraged for classes, and moderately discouraged for office hours), due to some reported issues.
If you teach both formal Pepperdine classes and 2PEP classes, you must then navigate between the two Zoom accounts. Remember to always sign out of their Zoom app or web profile after each meeting and be sure to sign on to the correct profile based on your needs.
For more information on how to utilize Zoom for faculty, please click here.
Again, if you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
Noteworthy Tips:
We strongly recommend that students and others participating in a Zoom session use either the smartphone app (Android or iOS) or the browser-based software by logging in through https://pepperdine.zoom.us
Make sure when setting up a Zoom session, the “Mute” option is selected as the default for attendees. They can un-mute themselves but if this engaged as the default for the beginning of class, things will start much more smoothly and you will find fewer audible distractions.
Make sure to require attendees be Authorized to join your session. This will ensure that the names of your attendees will be the same as the names on your course roster when they appear in the Zoom session.
For tips on how to maximize your remote internet experience, please click here.
Additional Information:
Manage Participants
To manage participants and access their settings, the host may click the “participants” icon on the bottom toolbar.
Here, the host can access audio/visual and control settings for the other participants in the meeting. You may manage the settings for audio, and send messages from the manage participants feature.
Share Screen
To share your screen in zoom, click the “share screen” icon. Then you will need to wait for the student(s) you are sharing your screen with to accept; with the sharing feature, they will be able to see your screen.
This feature will allow you to share PowerPoints or other media with the students, mirrored on their own screen.
You do not need to grant access to participants during screen share, and you may block participants from accessing the screen share if necessary.
After clicking “share screen”, you will have the option to choose which screen the students can view. You may choose to have them view your entire desktop, just a browser or PowerPoint, or a different web page.
When sharing a YouTube video, select the two checkboxes at the bottom left to optimize the sound quality of the shared video.
See a quick video to better understand how to share your screen.
Breakout Groups
One helpful feature on Zoom allows you to split your Zoom class into sub-meetings, called breakout rooms. The feature enables the host to split participants up into groups, where they can interact with each other in their own meeting space.
Breakout rooms are separate chat rooms with full audio, screen share and visual settings. The meeting host has the ability to split the members of the class into these separate sessions automatically or manually, and can switch between sessions at any time. Up to 50 breakout rooms can be created and a room will hold 200 participants maximum.
It is important to note that the host will need to monitor the breakout rooms and have full control of the meeting, by responding to participants’ questions and giving assistance when needed.
To create separate breakout rooms for the participants of your meeting, click “breakout room” in the bottom tool bar.
This will prompt you to format the room for participant number and assignment. When customized, click “create breakout rooms” to enable access to the participants of your meeting.
There, you will be able to view the breakout room you have created, and manually assign/rename/delete the room. At the bottom of the breakout room box, you may also add rooms.
AGAIN, IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT INFORMATION SERVICES AT [email protected] OR (310) 506-7425.
Zoom is an online meeting platform that can be used for holding classes online. Here, you will learn how to set up your Zoom classroom link as well as how to access the session. To view the guide in PDF format, please click here.
You will then be directed to the Pepperdine Central Authentication Page.
3. Login using your WaveNet username and password. (The same credentials you use for getting your Pepperdine email and WaveNet)
4. Once logged in, click on “Meetings” on the lefthand menu.
5. Select “Schedule a New Meeting.”
Now, you may proceed to fill out the information for your meeting.
6. To the right of “Topic”, fill out your course name. (It is important to include your own last name and your section, if applicable; this information will allow students to easily find your course.)
7. At the middle of the page, find “When” and select or type in the date and start time of your class. If your start time isn’t in the drop down, pick an earlier time.
For duration, select the estimated duration of your class. Note that it is better to go a few minutes over your estimated class time than under… Zoom also gives you a 40 minute grace period beyond your stated duration to ensure that you will have plenty of time before the session ends.
8. Find the “Video” section. Set your “Host” and your “Participants” video settings to “Off”.
9. Just below the Video section, locate the “Audio” settings. Set to “Computer Audio”.
10. Scrolling down further, you will find “Meeting Options”.
Select: Mute Participants upon entry,
Enable waiting room
Only authenticated users can join
11. Click “Save” at the bottom of the screen.
12. At this point, copy the meeting link and paste it in an email along with the course name. Please send to this email [email protected].
Starting your meeting:
1. To join your meeting when the time and date comes, simply browse to “pepperdine.zoom.us”.
2. On this page, login as before (see step 1).
3. Lastly, click on “Start” to begin the class.
Additional Information:
Manage Participants
To manage participants and access their settings, the host may click the “participants” icon on the bottom toolbar.
Here, the host can access audio/visual and control settings for the other participants in the meeting. You may manage the settings for audio, and send messages from the manage participants feature.
Share Screen
To share your screen in zoom, click the “share screen” icon. Then you will need to wait for the student(s) you are sharing your screen with to accept; with the sharing feature, they will be able to see your screen.
This feature will allow you to share PowerPoints or other media with the students, mirrored on their own screen.
You do not need to grant access to participants during screen share, and you may block participants from accessing the screen share if necessary.
After clicking “share screen”, you will have the option to choose which screen the students can view. You may choose to have them view your entire desktop, just a browser or PowerPoint, or a different web page.
See a quick video to better understand how to share your screen.
Breakout Groups
One helpful feature on Zoom allows you to split your Zoom class into sub-meetings, called breakout rooms. The feature enables the host to split participants up into groups, where they can interact with each other in their own meeting space.
Breakout rooms are separate chat rooms with full audio, screen share and visual settings. The meeting host has the ability to split the members of the class into these separate sessions automatically or manually, and can switch between sessions at any time. Up to 50 breakout rooms can be created and a room will hold 200 participants maximum.
It is important to note that the host will need to monitor the breakout rooms and have full control of the meeting, by responding to participants’ questions and giving assistance when needed.
To create separate breakout rooms for the participants of your meeting, click “breakout room” in the bottom tool bar.
This will prompt you to format the room for participant number and assignment. When customized, click “create breakout rooms” to enable access to the participants of your meeting.
There, you will be able to view the breakout room you have created, and manually assign/rename/delete the room. At the bottom of the breakout room box, you may also add rooms.
