Graduating?! — Zoom/WaveNet/Email Access is NOT forever…Prepare!

CONGRATULATIONS!!!

You made it through!  Upon graduation, you will notice that things are changing for you.  This applies not only to your status as a person holding a prestigious degree, deference from family members, and a lot of attention from student loan officers, but also your status at Pepperdine has changed.  And, that’s a great thing.  But it’s change that you need to address.  Particularly with respect to your student email account.

Please note that upon graduation, your access to your Pepperdine Zoom, WaveNet, student email and all other services related to your WaveNet credentials will be deactivated a little over 90 days later.

All graduates will get reminder notices about their pending account suspension from an automated system 90 days, 60 days, and the final notice 30 days from their student email and network resources deactivation date.



NOTE: COVID-19 RELATED DELAY IN ACCOUNT DEACTIVATION

Student email accounts, WaveNet, and other network-related resources are governed by university policy and managed by the university IT department.

Typically, student email accounts, WaveNet access, printing, Zoom, etc. would be deactivated 90 days after the 15th of the month following the date of graduation.

In these unprecedented circumstances, this date is being pushed further out.  We do not yet have a fixed date for this but it is presently set to be 90 days after commencement. That’s the graduation ceremony, not the official graduation date which for Spring 2020 is 5/15/2020.

At some point, recent graduates’ student email accounts will be deactivated by the university. When the commencement date is set, recent graduates will receive automated notifications in their student email inboxes 90, 60 and 30 days before account deactivation.


We strongly recommend that new alumni opt-in to the Pepperdine alumni Google Suite which includes unlimited Google Drive storage and email for life.

It’s a good idea to plan ahead for this. Please see this site for more information: https://lawtech.pepperdine.edu/student-email-post-graduation/

Please make sure that you have an alternate email address setup. When you have your alternate address, put that alternate address in an auto reply/auto response message on your Pepperdine student email account to ensure that those who are attempting to reach you (prospective employers, lottery prize award officials, etc.) can do so via your new address.

If you are interested in getting a Pepperdine Alumni email account you can begin that process after graduation here: https://community.pepperdine.edu/it/alumni/email/

The above link will also provide helpful instructions on how to move your current student email contents, Google Drive contents, and contact information to a different email account.

Using Your Phone for Internet Access (Hotspots for iPhone and Android)

As Spring 2020 final exams approach during these unexpected times, you may be placed in a situation where you must use Examplify–or require any internet access, for that matter–in an area that has poor or no internet connection. If your phone plan allows it, please follow these instructions on how to set-up and utilize hotspots.

iPhone Users

  1. On your iPhone, go to “Settings” then “Cellular,” or “Settings” then “Personal Hotspot“.
  2. In order to allow others to join, tap the slider of “Personal Hotspot” to turn it on.
  3. Verify the Wi-Fi password and name of the phone. If you have not yet made a password, do so now. Stay on the personal hotspot screen until you’ve connected your other device to the Wi-Fi network.
  4. On your computer or device that you want to connect, go to “Settings” then “Wi-Fi” and look for your iPhone or iPad in the list
  5. Click on your iPhone or iPad’s Wi-Fi network to join. If applicable, enter the password you have created for your Personal Hotspot.
  6. Once connected, your device should display a blue bar at the top to verify usage of your hotspot.

To view more information and instructions on Apple’s support page, please click here.

Android Users

  1. To turn on your phone’s hotspot, open “Settings”.
  2. Go on “Network & internet,” then “Hotspot & tethering.”
  3. From here, select “Wi-Fi hotspot” and turn it on by selecting the switch to blue.
  4. To change a hotspot setting or create a password. If you have not already set up a hotspot, first tap “Set up Wi-Fi hotspot” and follow the instructions provided. If you do not wish for your hotspot to require a password, select “None” under “Security.”
  5. On the other device that you would like to connect, open the list of Wi-Fi options and search for your phone’s hotspot name.
  6. Enter your phone’s hotspot password and click “Connect.” You may share your phone internet with a total of 10 mobile devices.

To view more information and instructions on Google’s support page, please click here.

EXAMPLIFY INSTRUCTION GUIDE FOR SUMMER 2020 FINAL EXAMS

The following guide is intended to walk you through the process of taking your Summer 2020 Final Examinations.  Please read these instructions carefully.

Unless you are otherwise notified by your professor, all final examinations will be administered remotely as “open book/open note/open Internet” exams this term. 

  • You will have the ability to “toggle” between your exam attachment, electronic notes, the Internet, and your essay responses in ExamSoft. 
  • Your exams will be timed.  You are responsible for starting the exam at the time you are scheduled to take the exam and uploading your exam on or before the time the e-mailed instructions indicate you must end the exam.  You are responsible for time-keeping if you begin the exam later than its scheduled time.  If you begin the exam late, the timer may suggest that you have time remaining, but the deadline for uploading your exam is the time indicated in the instructions.
  • You are responsible for following the instructions as well as the honor code, which are included with every exam. Your exam submission indicates your certification that you have read, understand, and agree to be bound by the terms of the Pepperdine Caruso Law Honor Code, which applies with equal force to examinations submitted online.

Before taking your first exam, please do the following:

For further reference concerning requirements, installation and re-registration instructions and other features of Examsoft’s Examplify, please click here.

STARTING AND COMPLETING THE FINAL EXAM

On the day and time scheduled for your Summer 2020 final exam, an email will be sent to your class with exam-specific instructions, including the exam start and end time, password, and contact information should you require immediate assistance during your exam.

(Please note:  If you have been approved and scheduled to take the exam on another day or time, you will receive this information on the day/time your exam was originally scheduled.  Please save this information for the time your exam is scheduled. Your exam timer will begin the moment you enter the exam password. Do not enter your password until you are ready to take the exam.)

Once you have received the e-mail with your password information, please log-into Examplify and click on the exam you are taking in ExamSoft.

1. Under “My Exams” on the left-hand side of the screen, look for the name of the the exam you are taking and select it/click on it.

2. Enter the exam password that was e-mailed to you at the start of the exam.
(Note: this password is case-sensitive and must be entered exactly as shown).

3. Please read and acknowledge the “Exam Notice,which is the Pepperdine Caruso School of Law honor code for remote exams. (A copy is attached to this document for your thorough review.) Please read and scroll down to the bottom of the screen before clicking “Next” to accept the terms of the honor code.

4. The “Exam Controls” screen will appear, indicating that the exam includes an attachment and instructions where it can be found under the drop-down menu, “Exam Attachments.”

5. The screen, “Please wait until instructed to start” will appear.  Please disregard this statement to start your exam by clicking “Continue.”

6. Next, please check the box, “I am authorized to start my exam,” then click “Start Exam.”

7. Once you have entered the exam itself, you will have the ability to “toggle” between your computer notes, the Internet, the exam attachment, and your response.

As indicated above, you may access the exam attachment by clicking on “Exam Controls” on the top menu, then “Exam Attachments” on the drop-down menu.

8. A pop-up window of the exam will appear on your screen.To open and/or print the Exam attachment in your PDF reader, please click on the printer icon/Print.

9. The exam will appear in your PDF reader and allow you to Print from its application, typically using the printer icon at the top of the screen.

10. Please type your answer in the space provided. There is a  timer at the top of your screen. (Please note: It is your responsibility to start and end your exams on time.  Your exams must be uploaded by the exam end time and will not allow for a “late start/end time.”)

11. Once you are finished with the exam, click “Finish” at the bottom right hand corner.

  •  a. Before the time expires, you can upload your exam, as you typically do in
    Exam Controls as shown below.  
  • b. IF the timer expires, a screen will appear to inform you that your “Time Limit is Reached,” and the exam will be uploaded for youPlease keep track of your time to ensure your exam is uploaded at the scheduled end time.

c. If the time limit expired and your exam was uploaded for you, you will see the following screen, which will indicate the status of the upload:

  • If you have manually uploaded your exam, you will be asked to confirm the completion of your exam. If you are certain that you would like to submit your exam, check the box and click “Submit Exam.”

13. PLEASE make sure your exam is completely uploaded. Wait until you receive the green screen, “Your exam has successfully uploaded.”  Do not close your laptop until you see this screen.

(Please Note: If you do not receive an email confirmation of your exam submission, please open your laptop again to complete the upload process.)

Once you see this  green screen, you may click “Return to Dashboard.”

HONOR CODE STATEMENT FOR REMOTE EXAM TAKING – SUMMER 2020

The following statement will be attached to every exam you will be taking this term. By clicking “NEXT” and entering the password for your exam, you agree to the following:

By checking the box below, you certify that you understand that the terms of the Pepperdine Caruso Law Honor Code apply with equal force to examinations administered online.  [link to the full policy]

In particular, you are aware of the following non-exhaustive examples of prohibited conduct that specifically apply to exams:

1. to consult with any other person during an examination, unless expressly authorized by the instructor;

2. to edit overtime on an examination;

3. to obtain unauthorized information concerning an examination one is to take, without immediately informing the Dean;

4. to take an examination for another student;

5. to divulge the contents of an objective or essay examination (note: all exams being administered online this semester should be considered as designated as an examination ‘not to be removed from the virtual examination room’)

6. to intentionally and unnecessarily disturb others taking an examination;

7. to incorporate into work offered for credit any passages taken either word for word or in substance from any work of another without properly crediting the original author and work;

8. to submit as one’s own work the work of another;

9. to submit for credit work that has been previously offered for credit or submitted to a journal;

10. to submit for credit work prepared in collaboration with another without securing the instructor’s permission in advance of submission;

11. to improperly reveal to a professor one’s identity in connection with an examination which is to be graded on an anonymous basis;

12. to unlawfully possess, distribute, or use prescription drugs without proof of prescription, to enhance academic performance;

In addition, it is a violation of the Honor Code to willfully fail to fulfill the duty owed by every law student to report promptly to the Board Chairperson or the Dean all circumstances which he or she believes to constitute a violation of the Honor Code and to identify the person or persons involved.

An honor code investigation may include, but is not limited to, collecting electronic data from computers, phones, and other potentially relevant data sources.  Violations of the Honor Code are extremely serious, can cause sanctions including expulsion, and must be reported to the bar examiners as part of the moral character determination, thus potentially hampering your ability to ever practice law.

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

ExamSoft Examplify

ExamSoft produces the Examplify examination software used by many law schools and state bar examiners. This software is a secure essay exam word processor. Pepperdine School of Law allows students to use this software to take their midterm and final law exams. If you plan to use your laptop computer to take your exams, Examplify is required.

Examplify can be downloaded (http://www.examsoft.com/pepperdinelaw) and installed on your laptop computer. In order to use the ExamSoft Examplify program at Pepperdine University School of Law, you MUST agree to the terms of this ExamSoft Student Agreement

IMPORTANT: RETURNING STUDENTS – If you have not used Examplify during the current term, you may need to re-register your software for the current academic school year. To do this, simply follow the same steps for installing the program for the first time. Login to the Examsoft website listed above, and click on “download” to accept the new academic year’s user agreement and download Examplify. Follow the prompts for the installation and when prompted, accept the new academic year’s student agreement again within the program and then follow the remaining prompts to install the latest version of Examplify.

Before attempting any exam, we highly recommend downloading and running a ‘Mock Exam’ within Examplify. This will help ensure that the software is functioning properly on your computer prior to exam day.

For tips on how to maximize your remote internet experience, please click here.

Essay Question Features:

NOTE:  ExamSoft will not support Mac OS beta releases. For more information on ExamSoft’s Mac OS requirements, please visit the ExamSoft website.

For Student Test Takers Tech Support and Help, please contact the Examsoft Test Takers Support line at 866.429.8889 or via email at support@examsoft.com.

Accepting the Annual ExamSoft User Agreement (Re-register Examplify)

If you have not used your Exampify software since last year, you will need to re-register your user agreement.

Before you can download your final exams, you will need to log into http://examsoft.com/pepperdinelaw with the Examsoft final exam username and password that was emailed you to by Hong Kha.

Once you have logged in, simply click on the Download button on the left-side menu, this will prompt a pop-up window with the new annual user agreement. Please scroll to the bottom of this window (while reading very carefully, of course) and then click Accept to agree to the user agreement.
Once you have accepted the user agreement, you can then log into Examplify and download your final exams.  At the top of the Examplify window, you will see your new registration expiration date for the following year.
If you need further help, please email support@law.pepperdine.edu.

Registering / Re-registering Examplify

Is your software not working? Here are some steps you can try to get your Examplify to work. 

  1. Go to: https://ei.examsoft.com/GKWeb/login/pepperdinelaw
  2. Log in with your student ID and password that was emailed to you by Hong Kha. 
  3. In step 2 of the next screen, click on the Download button and register with Examplify.

4. Scroll all the way to the bottom and click on the “I Accept” button.
5. Now open up Examplify and log in using the same username and password. 

If you need any technology assistance, please feel free to reach out to Information Services at (310) 506-7425 or support@law.pepperdine.edu.Good luck!

How to trim the ends of your Zoom recording

If a Zoom recording is hosted in the cloud, the start and end times can be modified.

First, go to your Recordings tab in your zoom account. Click on your video to open up the preferences for that recording.

Next, click on the play arrow in your video to open up the video and editing preferences.

This will open up your video. Click on the scissors icon on the bottom left of your screen, which opens “playback range”

Finally, drag the arrows at either the beginning or end of your video to trim.

For a step-by-step tutorial of this process, check out East Tennessee State University’s “trim recording video” below:

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Zoom Polling – meeting votes, anonymous responses

You can use the built-in Polling feature in Zoom to do both ad-hoc and pre-planned polls/surveys which can also function as a voting system.

Zoom’s Polling feature (link to help article on Zoom’s site)

Creating a poll before your class

(Lifted from Pepperdine IT’s site on Facilitating a Meeting with Zoom)

  1. Sign in to your Zoom account.
  2. To begin a poll, you need to either: a) create a new meeting, OR b) go to an existing meeting under the “Meetings” tab.
  3. Scroll to the bottom of the meeting invitation, click “Add” to begin creating the poll.

Begin Poll Creation

4. Title the poll, enter question type (single or multiple choice), and click “Save.”

Poll Question

 Launching a poll

1. Click “Polling” in the bottom toolbar.

Launch Poll


2. Click “Launch Poll.”

Poll Question

3. Participants in the meeting will be prompted to answer the polling questions. Once an answer has been submitted, the host will be able to see the live results.

Polling Questions in Progress

4. When finished with the poll, click “End Poll.”

5. (Optional) To share polling results with meeting participants, Click “Share Results.”

Poll Results

6. Click “Stop Sharing” to stop sharing poll results with meeting participants.

Stop Sharing Poll Results

Creating a poll during your class/meeting

You can also create a poll by clicking Polling during the meeting.

This will open up your default web browser where you can add additional polls or questions. Click “add a question” and then navigate to the page that will appear in your browser, where you can create a question to be used in your meeting.

After your have created your question, follow the same instructions for launching and sharing a pre-planned poll:

First, to get back into the meeting currently running, click Join Now to be directed back to your class.

Next, click the polling icon in the bottom toolbar, which should bring up the newly-created question. Click Launch Poll.

When students finish answering, click End Poll.

Finally, you will have the option to Share Results from the poll, or Re-launch the question.

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Installing & Updating Examplify for Spring 2020

As Spring 2020 finals approach, it is important for students to have the latest version of ExamSoft’s Examplify installed.

Currently, your installed Examplify should be v.2.0.6 or greater. For PC users, the necessary qualifying operating systems are versions of Windows 10. For Mac users, the qualifying systems are OS X 10.13 (High Sierra), OS X 10.14 (Mojave), and macOS Catalina (10.15)

Examplify in association with Pepperdine Carruso Law can be downloaded from the Internet (http://www.examsoft.com/pepperdinelaw) and installed on your laptop computer. In order to use the ExamSoft Examplify program at Pepperdine University School of Law, you MUST agree to the terms of this ExamSoft Student Agreement

If you’ve used Examplify previously, please verify that you have the latest version. Keep in mind that you may need to re-register your software for the current academic school year.

In addition to installing Examplify, please be sure you have your password and exam number, which were emailed to your Pepperdine University email account. These credentials are essential to your use of Examplify when taking your exams.

For more information on Examplify and re-registration, please visit this page.

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Disabling the Waiting Room feature in Zoom

The Waiting Room feature allows the host to control when a participant joins the meeting. However, if the Waiting Room option is enabled, re-admitting student who lose connection or enter the session late may be a hassle, and join before host will not work for that meeting.

Please follow these instructions to disable the Waiting Room feature for your sessions:

1. Sign in to your account at pepperdine.zoom.us

2. Click Settings on the lefthand side, and then select the Meeting tab.

3. Navigate to the Waiting Room option under the Meetings tab and verify that it is not selected. To deselect, click the blue button until it shifts positions and turns grey to show that you have deselected the setting.

More for Faculty Zoom users

For more information and/or assistance, please contact support@law.pepperdine.edu or call Pepperdine University IT support at 310-506-HELP (4357).