Category: Students

  • Google Drive: Tips & Best Practices

    Google drive is an efficient platform for housing documents, but more than that, it provides a number of features to help keep organized– here’s an overview:

    • Upload files and folders
    • Share files and folders
    • Set permission levels
    • Search/sort files and folders
    • Collaborate on docs
    • Track version history 

    Helpful Features in Google Drive:

    1. Your document is automatically updated and saved every time you make changes to it online, and you can access it through any browser.
    2. Make sharing work publicly simple. Want to share your document, presentation, or spreadsheet with the world? Just click file > publish to the web, and you’ll get a public link that you can share with anyone and everyone. Make sure to understand the difference between MyDrive and shared drives.
    3. The Save to Google Drive Chrome extension lets you save documents, images, audio, videos, and more straight from a web page to the Google Drive folder of your choice. (A good alternative to full-page screenshots)
    4. By choosing to get email updates on any changes to your document, you will be notified of any changes (edits, comments, etc.)  to a group document directly to your email without logging in to the drive itself.
    5. Automatically upload and store files via Google’s Backup and Sync from your computer so you can access them from any other device with Google Drive. A great way to make one of those extra copies of your data that you really should have.

    What not to save to Google Drive:

    • Any information that is classified or restricted may not be uploaded to Google Drive.

    For more questions, check out Drive Basics for training and FAQs

    Or, check out Pepperdine’s Google Drive learning center

  • Update Operating Systems for Examplify

    A big thank you to the students who paid attention to our note about not updating your MacOS to Catalina at the beginning of Fall 2019 semester until further notice. That notice releasing the OS update hold came out in the blog entitled, “Examplify is NOT compatible with Mac OS lower than 10.13 (High Sierra, Catalina)” posted on November 4, 2019.

    With finals upon us, please make sure your operating system is not out of date. Mac users, you must have an operating system with High Sierra (OS 10.13) or higher. You can even update to the latest version – Catalina (10.15.1) Here are some links from Apple where you can learn more:

    If you are a Windows user, I haven’t forgotten you. Please make sure to upgrade your operating system to Windows 10. Microsoft will no longer support Windows 7 in January 2020. Check out Pepperdine’s Student Discounts page if you need to purchase Windows 10. 

    If investing in tech isn’t something you were expecting this holiday then perhaps making a Christmas gift request for a new computer is the way to go. Here’s a page we put together on computer requirements to help you select the best computer for law school. 

    Please note that when you registered your computer onto the university network, you agreed to the usage policy that states: “Actively maintain the security of personally-owned and University-assigned computers.” This includes keeping your OS updated. 

    One last thing: Pepperdine IT is here to help if you have any tech issues. We may not be able to fix your computer all the time but we can help troubleshoot and make recommendations– just don’t wait until the last minute. 

    Good luck on your exams!

  • Examplify Features: Numbering

    Note the tool kit at the top of the essay response box which allows for different text formatting; for example, there are systems for creating numbered and bulleted answers. This feature is only available on the exam when permitted by the professor.

  • Examplify Features: Suspend Exam

    At any point, you may click into “Exam Controls” in the top right of the screen and hide your exam from view if you need to leave your screen, suspend exam to be completed later, or submit. This feature is only available on the exam when permitted by the professor.

  • Examplify Features: Calculator

    A scientific calculator is available within Examplify. It can be located by clicking “Tool Kit” on the top right corner of your screen, and then “Calculator”. This feature is only available on the exam when permitted by the professor.

  • Examplify Features: Navigating Back

    You may navigate back to previous questions in two ways:

    1. You can click the number of the question you would like to return to, located on the far left-hand side of the screen

    2. Or, you may press “Previous” on the bottom right corner of the screen

    This feature is only available on the exam when permitted by the professor.

  • Examplify Features: Spell Check

    Spellcheck is automatically available for all exams. When you misspell a word, a red line automatically appears under the word, and by right-clicking on the word (similar to in Microsoft word), you will be given correctly spelled options. Select your preferred word and the misspelled word will be replaced. This feature is only available on the exam when permitted by the professor.

  • Uploading your Examplify Exam — life is good!

    a quick and easy process…

    Click Exam Controls then Submit Exam

    examControls_arrows.JPG

    If you are certain that you would like to submit your exam, check “I am ready to exit my exam”.
    Then click “Submit Exam.”

    WARNING: Once you click “Submit Exam,” you cannot re-enter your exam.

    submit_arrows.JPG
    Click “Submit Exam”



    Once your exam has been successfully uploaded, you will receive the green confirmation screen. You have now completed your exam. Please wait for further instructions from your Proctor.

    congrats.JPG
    Now that you are finished with the upload process, click “Close.”

    If the upload process is taking some time or seems to be “timing out,” then you may want t relocate to a place where you are certain there is a strong, reliable internet connection and then restart your laptop computer, and Examplify will attempt to upload your exam again after it has found an valid Internet connection.

    — Adapted with permission from Jimmy Bowers —
    https://support.ivey.ca/hc/en-us/articles/115001983986-Taking-and-Uploading-an-Examplify-Exam

  • Uploading at the END of your exam: Examplify

    When you have finished typing your exam answer(s) in Examplify, you will need to successfully close out of Examplify.

    If the upload process is taking some time or seems to be “timing out,” then restart your laptop computer, and Examplify will attempt to upload your exam again after it has found an valid Internet connection.

  • Pepperdine Eduroam

    As of today, Information Technology at Pepperdine Law has provided Pepperdine eduroam, a new and free Wi-Fi service that allows traveling students, staff and faculty to connect to participating eduroam Wi-Fi networks in any global location that is using a Pepperdine UserID and password.

    Though providing a more secure online experience, your Wi-Fi devices will remain the same in usability and function as they do at Pepperdine’s Southern California campuses.

    Please visit the Pepperdine eduroam website for instructions on how to set-up your Pepperdine eduroam profile.

    If you are planning to travel any time soon and would like to use this service, or if you have any questions at all regarding Pepperdine eduroam, please feel free to contact Information Services at [email protected] or (310) 506-7425.

  • Lexis-Nexis

    Lexis-Nexis (http://www.lexisnexis.com/lawschool): Lexis is an online legal research system used primarily by attorneys but also government agencies and other business professionals. The traditional version of Lexis, often called Lexis.com has been available online since 1999. In 2012, Lexis Advance (a new, enhanced) version of Lexis was released. You are given free access to Lexis. However, you will have to specifically request access to Lexis Advance by contacting the Lexis-Nexis rep, Charla Strong at: [email protected]

    Lexis-Nexis Advance Log In: https://signin.lexisnexis.com/lnaccess/app/signin?aci=la

    Register Your Password at Lexis-Nexis Instructions: In order to use Lexis-Nexis or Lexis-Nexis Advance, you will need to first register your activation code. You should have received your activation code at Orientation or via email (your Pepperdine account). If you feel that you have not received an activation code, email [email protected] with the subject line: LEXIS NEXIS ACTIVATION CODE.

    Additional Lexis-Nexis Resources: On the Lexis-Nexis law school homepage you can find tutorials and webinars that cover a variety of Lexis related topics. The tutorials are only 5 minutes long and the webinar recordings are from live events hosted online for students. They cover a variety of topics and range from 45 minutes to an hour.

    **Please note: You will learn more about Lexis in your Legal Research & Writing course**

    If you didn’t receive your LEXIS Registration ID, please email Gilbert Marquez with your Pepperdine Email at [email protected]

  • Tech Help

    There are two places to get technology support here at Pepperdine. The University Help Desk and the Information Services Tech Support Desk located at the Public Services Desk in the School of Law Library.

    University Help Desk (HELP)
    The Pepperdine University Information Technology (University IT) department provides direct technical support for students via the University’s ‘Anytime’ Help Desk. In addition to providing technical assistance, the University Help Desk also acts as the central coordination point for School of Law technical services during the weekend. The University Help Desk is open 24/7 via phone and email at: 310-506-HELP (4357) or [email protected] for the following issues:

    School of Law Information Services Department (IS)
    Information Services Department LogoThe Information Services Department is here to assist you with a variety of issues including, but not limited to, configuring laptops, multimedia reservations and training, School of Law web sites, and Email account training/usage. The IS team has offices in the School of Law Library to assist with technical support and is available between the hours of 8am-5pm (Monday-Friday). To contact the IS team, use the following contact methods:

  • About SecureConnect Powered by DUO

    You may have heard of this software because of the update on March 6, 2019 that allowed all Faculty and Staff accounts to now be protected by SecureConnect. But what exactly is it?

    SecureConnect powered by DUO is a new and efficient way to protect your Pepperdine account from hackers. The software adds an extra step to your log-in process by requiring you to connect a personal device in addition to your password. As a multi-factor authentication service, SecureConnect ensures identity confirmation.

    In terms of your personal device, you may use Apple or Android smartphones or tablets as your device factors, with landline or mobile voice/text as backup factors.

    To enroll, reconfigure your authentication devices or visit the FAQ page, please click here or on the link below. https://community.pepperdine.edu/it/security/tools/secureconnect/

    For video instructions on setting up your account and using your SecureConnect with VPN, CAS and/or remote access, click the link below. https://www.youtube.com/playlist?list=PL48SLDvzVCiiP8kjNBxcgJAuNIlLYkGWa

    Enrolling benefits include but are not limited to:

    • Protect University data, personal payroll and benefit information, and private student information in case your password is phished or stolen.
    • Extend your University password expiration for three years.
    • Flexible and quick to use with any smartphone or tablet.
    • Use phone numbers, text messages, or DUO generated passcodes, whether online or offline, as backup to a smartphone or tablet.

  • Turnitin

    Turnitin is a plagiarism detection service that Pepperdine School of Law faculty may use when you submit a paper for grading. This service provides a detailed assessment of originality on any submitted work by performing a search for textual similarities to other works in academic journals, on the Internet, and within its own database of submitted work. For more information visit the University’s Turnitin Community page.

    If you are required to use Turnitin you will need to complete the following steps: (1) enroll in the course and (2) submit your work. If you have never used Turnitin before, you will also need to create a free account. This can be done through the home page on their website.

  • Wavenet

    Wavenet is a web-based portal that provides faculty, staff, and students, with one-stop access to many different password-protected resources.

    You should have received an email from Pepperdine University with your login instructions.

    Please call the University Help Desk at (310) 506-HELP (x4357 from any on-campus phone) if you need assistance logging into Wavenet .

    These are just some of the many useful components that you will find in Wavenet:Pepperdine Wavenet Mobile App

    • Registration
    • E-mail Access
    • Class Registration Material
    • Mid-term and Final Exam Numbers
    • Check your account

    To learn more, see this page on Wavenet for Students: https://community.pepperdine.edu/it/tools/wavenet/students/

    For general information on Wavenet see this page: https://community.pepperdine.edu/it/tools/wavenet/

     

  • Fax Services

    Fax Services at Pepperdine Law

    A copier equipped with fax capability is available for student use (sending and receiving).  It is located in the public area of the Harnish Law Library.

    • FAX NUMBER: (310) 506-4330
    • Instructions for sending a fax are here. If you have any questions, please speak with a Computing Support team member at the Harnish Law Library’s Public Services Desk.
    • Received faxes are placed in the bin near this copier but we recommend that you are present at this copier if you are expecting a fax.

  • Gmail: Email forwarding and Auto-Responder (Out of office message)

    Have you ever wished you could just have all your email from a particular gmail account arrive in another email account? Or maybe you’re planning a trip and you want folks to understand that you’re not available during that time you’re away?

    You should take a look at setting up email forwarding and/or an out of office message.

    The below contents were pulled from Google Support as well as a couple of helpful YouTube links that you may find helpful in setting up your forwarding and out of office messages.

    The easiest way is to do this on your computer — we recommend the Chrome browser but you can do it Explorer, Edge, and Firefox

    Here are some step by step instructions:

    Forwarding Function

    Forwarding: https://support.google.com/mail/answer/10957?hl=en
    Video: https://www.youtube.com/watch?v=DpHes_HgPaA

    Turn on automatic forwarding

    1. On your computer, open Gmail using the account you want to forward messages from. You can only forward messages for a single Gmail address, and not an email group or alias.
    2. In the top right, click Settings .
    3. Click Settings.
    4. Click the Forwarding and POP/IMAP tab.
    5. In the “Forwarding” section, click Add a forwarding address.
    6. Enter the email address you want to forward messages to.
    7. Click Next  Proceed  OK.
    8. A verification message will be sent to that address. Click the verification link in that message.
    9. Go back to the settings page for the Gmail account you want to forward messages from, and refresh your browser.
    10. Click the Forwarding and POP/IMAP tab.
    11. In the “Forwarding” section, select Forward a copy of incoming mail to.
    12. Choose what you want to happen with the Gmail copy of your emails. We recommend Keep Gmail’s copy in the Inbox.
    13. At the bottom of the page, click Save Changes.

    Turn off automatic forwarding

    1. On your computer, open Gmail using the account you want to stop forwarding messages from.
    2. In the top right, click Settings .
    3. Click Settings.
    4. Click the Forwarding and POP/IMAP tab.
    5. In the “Forwarding” section, click Disable forwarding.
    6. At the bottom, click Save Changes.

    Auto Reply Function

    For Auto reply (also called Out of Office or Vacation Responder):https://support.google.com/mail/answer/10957?hl=en

    Video (also includes canned responses): https://www.youtube.com/watch?v=2S9mHs3NaQ8
    Turn your vacation reply on or off

    Set up your vacation reply

    1. On your computer, open Gmail.
    2. In the top right, click Settings   Settings.
    3. Scroll down to the “Vacation responder” section.
    4. Select Vacation responder on.
    5. Fill in the date range, subject, and message.
    6. Under your message, check the box if you only want your contacts to see your vacation reply.
    7. At the bottom of the page, click Save Changes.

    Note: If you have a Gmail signature, it will be shown at the bottom of your vacation response.

    Turn off your vacation reply

    When your vacation reply is on, you’ll see a banner across the top of your inbox that shows the subject of your vacation response.

    To turn off your vacation response, click End now.

    When your vacation reply is sent

    Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.

    In most cases, your vacation response is only sent to people the first time they message you.

    Here are the times someone may see your vacation response more than once:

    • If the same person contacts you again after four days and your vacation reply is still on, they’ll see your vacation response again.
    • Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you’ve edited your response, they’ll see your new response.
    • If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.

    Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won’t get your vacation response.

  • Printing Refund through Waves Cash Global

    All students can print to all Sharp copiers in public areas at any of the Pepperdine Southern California campuses (click here to learn about print credit for students at school of law). Print accounting and print charges are managed by the University, allowing the charges to go to your Pepperdine ID card’s linked Waves Cash Global account.

    The University has a process for refunds from the Waves Cash Global system. Note that you can also spend the Waves Cash Global funds by using your Pepperdine ID card in a campus cafeteria or on the copier/printer system.

    If there has been an issue and you would like to request a refund, you must complete this IT reimbursement request form. This must be done through the University’s cashier’s office within 90 days of graduation to avoid  expiration, and must also abide by the five dollar minimum refund requirement.

    After submitting the online form linked above, you will receive notification of availability and should then visit the cashier’s office in Malibu to pick up your refund. The Malibu cashier’s office is responsible for issuing any refund under $300, and is open Monday-Friday 8am-3pm. Any refund over $300 will be issued via a check within 2-3 weeks.

    For more information, please visit the Waves Cash Web Deposit FAQ site.

  • Using Canned Responses in Gmail for multiple signatures

    Did you know that Gmail will support multiple signature files?

    This can come in handy when you are working with different teams or are responding to messages from a prospective employer.

    You may need to put different information in your signature (block of text at the end of your email message) based upon the person or group with whom you are corresponding.

    This is actually not in the signature functionality, it’s really kind of a cheat.  You employ the “Canned Responses” feature.  It works pretty well but you will be limited to using this in your web browser (Chrome, Firefox, Safari, Internet Explorer, Edge).

     

    Setting up and using Canned Responses:

    First, enable the Canned Responses feature

    1. Go to your Gmail Settings (gear icon upper right hand of the Gmail screen).
    2. Click on Settings.
    3. Select the Advanced tab at the top of the Settings screen
    4. Scroll down to Canned Responses (Templates)
    5. Select the Enable radio button.
    6. At the bottom of the page, click Save Changes.

    Next, create a canned response (alternate signature)

    1. Compose an email message. This is just to create your canned response, you won’t be sending this message.
    2. Leave the To field blank (filled automatically with the recipient’s email address).
    3. Leave the Subject field blank (filled automatically with a reply to the recipient’s subject).
    4. At the bottom of your compose window – bottom right of the screen — there are three vertical dots these dots are the “More Options” button. Click here
    5. Select Canned Responses.
    6. Click New canned response.
    7. Enter an appropriate name for the response; e.g., “Signature A” to use for certain messages where you want this signature at the bottom of your messages.
    8. Click OK.
    9. Enter the wording for the canned response.
    10. Click Save.

    Use a canned response (alternate signature) in a new message

    1. Compose an email message.
    2. Fill in the To field
    3. Fill in the Subject
    4. Type out your message, then hit return a few times to create a space for your canned response text
    5. Click on the “More Options” symbol (three vertical dots) in the lower right of your editing window.
    6. Select Canned Responses.
    7. Click on the Canned Response (alternate signature) you want and it will be inserted

     

     

    (This content was adapted from materials at: https://google.oit.ncsu.edu/core/gmail/canned-response/)

  • Kronos 7: Timekeeping at Pepperdine

    Have you figured out how to use Kronos 7 yet? Perhaps you’re still struggling with the basics of getting around and entering your information correctly. Here are a few resources which you might find helpful.

    First, a video introduction to Kronos 7:

    https://www.youtube.com/watch?v=OnE8Lydm-qk

    The video is helpful, but still limited. So here are some recommended help-guides for more in-depth and user-specific reference (students and adjuncts take special note):

    Support for Kronos is provided by the Payroll Department at (310) 506-4636 or check out their Finance and Payroll FAQs.

    Please note that while Google Chrome and newer versions of Microsoft Internet Explorer are fine browsers, Kronos still works best in Mozilla Firefox. Whatever browser you use, be sure it is up to date and that you have the most recent Java patches installed for the best experience possible.