In case you are dropped from your Zoom meeting there are some back-up teaching procedures you should know–with the possibility of blackouts, brownouts, or sluggish internet, it’s good to have a backup plan.
Shut down and re-start your computer
The first action you should take if you are unable to join your meeting is to re-start your computer. Quit all applications and shut down your computer, wait one minute and turn it back on. Only open applications you will be screen sharing with your Zoom participants before launching your Zoom session.
Use a phone line
This next advice is only recommended for faculty use. To help students adhere to the attendance policy, they must attend the class via Zoom with their names properly represented on the chat and participant gallery as well as have their video on. With that in mind, please don’t share these phone numbers with your students.
When you create a Zoom session, it gives you the option to use a phone line. If your internet is out, you may use Zoom’s automatically generated phone line number to call and enter into the session to let your students know your status. You can follow the steps below anytime to keep a copy of the phone number on hand in case your internet goes out. If you did not turn this feature on, you can follow the steps below to turn on the telephone and computer audio feature.
Please note, the phone numbers are not published in Courses. Because of this, you can only find the phone number by logging into zoom.pepperdine.edu Then, find your course meeting session in the Meetings and click on the Copy Invitation button. This will show you all of the information relevant to your meeting, along with the phone lines for each time zone.
In this case, if a student experiences internet connection issues, it is recommended to instruct them to call their classmate and listen over the phone through their friend’s computer, as well as use speakerphone to talk through their friend’s mic.
Asynchronous: Recording a lecture in Zoom (with slides)
You also have the option to record your lecture, with PowerPoint slides and all, in Zoom. You can distribute this presentation-style recording to students to view asynchronously, in the case of a blackout or network issue. (See this article by Zoom to learn the tools you can use in this feature.)
1. First, to ensure that your Zoom account is updated to the latest version, navigate into your Zoom application and under your profile, find check for updates.
You may also click here to be redirected to a page that will show Zoom’s latest version, as well as provide links and instructions for download.
2. Next, begin your meeting and click on the Share Screen icon (green arrow).
3. Then, click Advanced on from the two options on the toggle at the top of the page. Select Slide as Virtual Background.
4. Click Share.
5. From here, you will be directed into your files where you can choose the PowerPoint you wish to present. You will then be superimposed over the slides (which will be your new background) and it will emulate teaching in front of slides in a class or lecture setting. Find the presentation you wish to use and click Open.
6. You should see yourself mirrored over your presentation via Screen Share.
7. Next, click the circular record button in your bottom toolbar to begin recording, and select record to the Cloud.
Again, see the Zoom article on sharing slides as a virtual background to learn the navigation, positioning your video, and more. For learning more about recording in Zoom, see this article.
For more information on Zoom for faculty, please click here. If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
Now that you know the basics of Zoom and and the Zoom Pro Tool, we will dive into the specifics of what tools and settings Zoom has to offer once in the meeting session.
Please view the informational video below to learn more about how to efficiently use Zoom’s in-session features, which include the following:
This blog will walk you through creating personal Zoom Meetings. By creating your meetings personally (not through the Courses Zoom Pro link), recordings of your class will be completely private and unavailable to students unless you choose to send a link via email.
Create your meeting:
Instead of using Zoom Pro, you will need to schedule your meeting on the website, zoom.pepperdine.edu.
Sign in using your Wavenet username and password.
Next, select schedule a meeting and fill out the meeting information.
Under the time zone section, you may select make reoccurring meeting– this way you can use the same link for each meeting. This also means you only have to post one Zoom link for your students in Courses.
Under meeting options, select record the meeting automatically, and then select in the cloud.
Finally, save the meeting link.
Once you have saved your meeting, navigate down to the invite link section and copy the meeting link. Make sure you copy the URL itself and do not hit “copy invitation”. You will need the link on its own to paste into Courses later.
Publish meeting link for students:
Next, you will need to create a space to house your personalized links. First, navigate to your Courses homepage, then click into a course.
In the course that you would like to paste these meeting links, select Site Info from the lefthand toolbar.
Then select Manage Tools.
Scroll to the bottom of the list of tool. REMOVE Zoom Pro tool by unchecking the box, and ADD the Web Content tool by checking the box.
Select continue, which will bring you to a page where you can customize your Web Content link. This is where you can paste your Zoom meeting link you previously made on pepperdine.zoom.edu! Title the page Class Meeting Link and in the URL section, paste your link.
After selecting “continue” you will see a page confirming your choices. Ensure that the Zoom Pro tool has been removed and the Web Content tool has been added. Then, click Finish.
Finally, notify students that they should check the Web Content Tool to find meeting links before each class. By clicking on the new tool in your Course labeled “Class Meeting Link”, students will be immediately directed to your Zoom meeting. Your meetings will be recorded to your personal cloud only, and you are free to distribute those recordings as/if you see fit!
Re-Order Tools in Courses
To make the Course Meeting Link more obvious to your students, you may want to consider moving it to the top of the left navigation. Follow these steps to do so:
First, navigate back to your Site Info tool from the lefthand toolbar, and select Tool Order.
Then, simply click on the small lines icon at the far right of the Web Content tool, and holding your cursor down, drag the tool to the top of your list.
Click Save, and you will see your Course Meeting Link at the top of your toolbar.
Distributing your recordings to specified students only:
After your recording is complete and your video has been processed, you will receive an email with a link to watch the recording. You can forward this email to students who have been granted permission to watch the recording.
If you have any questions, please feel free to reach out directly to our Information Services support team at [email protected] or at extension x7425.
Use the buttons at the bottom of the monitor to access the On-Screen Display (OSD) menu of the monitor. To access the On-Screen Display (OSD) menu, press Button 5 (Figure 1) at the bottom of the monitor.
Spam is every bit the reality in our email inboxes as the junk mail that comes in our postboxes; though often more obnoxious and potentially more dangerous. The University has made great improvements in the last few years to protect users from spam.
If you suspect that you’ve missed a message because it was blocked by the spamfilter, or if you’d like to customize the features of the anti-spam services here at Pepperdine, log in to spamfilter.pepperdine.edu. Provided by a company called Sophos, this system will allow you to retrieve any messages that might have been incorrectly labeled as spam as well as manually add email addresses that you wish to allow to email you, by-passing the filter, or block from sending you email.
When setting up your secondary monitor (connected to your laptop) or attaching your headset or webcam, you may have questions.
Please check out these very short videos and then if you still have a question, please do call us at (310) 506-7524 or send us a note at [email protected]
Welcome to iClicker for faculty! For an extensive tutorial on creating an account and utilizing the features iClicker has to offer our faculty, please see the video below.
This page will walk you through setting up an iClicker account, so that you may begin to create your courses.
In a web browser, navigate to iclicker.com and click Sign In in the top right corner.
2. Click Instructor.
3. You will be directed to iClicker Cloud, which is the platform for instructors and faculty. Click Sign Up underneath the Sign Up button to create your account.
4. You will be asked to begin creating your profile. NOTE: Make sure to type in Law School: Pepperdine University as your primary institution. The label “Pepperdine University” is not the version paid for by CSOL.
5. Continue to fill out the information and click the box agreement to iClicker’s policies. Then, click Create.
6. In the next page, make sure you have the option for Polls, Quizzes, and Attendance selected. You do not need to use all of those features, but if you select “Just to take attendance”, you will not be able to change your settings later.
7. Again, you will be prompted to select an institution. DELETE “Pepperdine University” and TYPE IN Law School: Pepperdine University.
8. Fill out the rest of your course information (optional) then click Create.
9. Congratulations, you now have a course! By clicking on the course name, you will be directed to the course itself.
Note that on the left-hand side of your course, you can find the class history where attendance and statistics will be held, assignments, and more.
IClicker Cloud Application
In order to start class and use the tools in IClicker, you must download the IClicker Cloud application. In order to download, navigate to your class menu in your browser, select the blue “Ready to Start Class” button in the top right corner of your screen and select to download the desktop app when prompted.
After downloading the desktop app, it should open to the menu shown below with a list of your classes and an option to create a new course. Hover over a course name to show the “Start Class” option. Additionally you can find the class join code from this screen to add students to your class.
Once you start class, IClicker Cloud will open as a toolbar that you can drag around your desktop and collapse by clicking on the blue cloud icon. IClicker is meant to run in the background as you present, giving you the ability to quiz students, take attendance of what students have checked into class, conduct polls, and give assignments.
How to Add a Student to Your Class
In order to add a student to an existing class, navigate to the settings tab in your class menu screen.
Next, find the “Join Code” link in the Course Details section. The link will redirect you to a pop up screen (note this may not automatically show up if you have pop ups blocked in your browser).
Class History
From the class history tab, you are able to see information about each class you have already completed. From here you can quickly see the attendance of each class, poll results, and quiz results. Clicking on each quiz, poll, or attendance will show more detailed information.
Assignments
Assignments in IClicker is a tool that allows you to post questions and get graded responses. Start by using the blue “Create” button in the top right of the assignments menu.
From here you can change the assignment name, the dates it is available to students in your class, and the amount of points given per question.
In order to add questions, take pdf slides or any pdf and upload it in the “Add Your Questions” section as shown below.
Uploading a pdf of multiple slides with questions on them will add those slides to your assignment. From there you can select the question type and the correct answer.
For added accessibility, you can use the “Edit Alt Text” link on each question to add text that will be read aloud.
After you have selected your question types and added the correct answers you can publish the assignment with the blue “Create Assignment” button in the bottom right.
After your students respond, you can select the assignment from the menu to see your questions, the responses and grades.
Attendance
Within the IClicker Cloud toolbar you can access a tool to see which students you have added to your class have checked in to be marked as present. IClicker will show you how many students are present or absent in this menu while you are running class, and will also record this information that you can find in the attendance tab of the IClicker site in your browser.
If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
For online teaching, it is important to give students a clear agenda and set clear expectations for the class. Without the visual and in-person cues and conversation one receives in a regular classroom setting, guidelines are crucial to help the class flow. Consider giving students a written plan or agenda for each class meeting, via email or screen sharing a document at the beginning of class.
Encourage student engagement by using online platforms such as zoom’s whiteboard attachment. In whiteboard, through sharing your screen, students can use annotation to mark up the text.
To break up lecture time and encourage student engagement, consider breaking students into discussion groups; you can use zoom’s breakout rooms feature for this.
Delivery Tips
Pre-set your meeting settings to mute participant’s microphones upon entry. This will allow students to enter class without ambient noise, and keep your class environment more controlled.
Take a second after larger sections of lecture material to check in with students for comprehension.
Speak as if you are truly face-to-face with a class, and ensure you are a proper distance from the microphone and camera.
Embrace the pauses at the end of content delivery, giving students time to process.
Additional Features
For a comprehensive blog about the different features zoom offers, and how to navigate its basic functions, see our Zoom For Faculty page. Note that by scrolling to the bottom of the post, you can find additional posts that target specific questions regarding zoom.
FOR QUESTIONS OR ANY OTHER FORM OF TECHNOLOGICAL ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
In your zoom settings, you can customize your zoom personal meeting ID (PMID) to a different number. If helpful, you may change it to your faculty phone number extension.
For more information on how to set your PMID to be used for office hours, see this article.
To begin, navigate to the zoom website and log in.
Click on the Profile tab on the left column. Then click on Edit for the Personal Meeting ID bar.
This will open a page where you can edit your PMID. Simply delete the numbers that have randomly been assigned, and enter the sequence you would like. We recommend that you use your 10-digit faculty phone number. Remember to save your changes.
If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
In this post, we will discuss how to utilize PowerPoint and/or Google Slides to create an informational and visually effective presentation that will generate the optimal level of student learning engagement and retention.
Because this is a lengthy post, feel free to navigate to the topics of interest in the table of contents below, as well as be navigated back to the top at the end of each section.
When creating a presentation, it is important that the audience is in mind, the presentation is message focused, and that the information is presented in a clean, clear format. Knowing visual design concepts alongside presentational skills available on popular presentation platforms such as PowerPoint and Google Slides are vital to ensure your information is presented clearly.
Storytelling Structure
Creating a memorable and effective lecture is almost like crafting a story. Here are a few key points to keep in mind when considering the storytelling structure of a lecture or lesson.
Put the audience first. Remember that your story is their story, meaning that though this lecture is coming from your knowledge and perspective, the goal is to have your students understand and relate well enough to envision the knowledge as their own. When creating a lecture, make sure to keep your audience in mind.
Have a solid theme and structure. A theme can be as simple as the main subject point of the day’s lecture–however, it is important to have a clear and set theme which each sub-point is constantly reconnected to. The structure can be as simple or as complex as the instructor desires, but it must help build his or her narrative. The more details and complexity included in the lesson, the more important it is to have a clear theme so your students may hear, understand and remember your points.
Hook them early, and add emotion. Though somewhat cliche, it is often helpful to begin a long topic with an engaging anecdote. Individuals are more likely to engage and retain information on topics that they resonate with, so adding an emotional hook with story examples or a brief anecdote may increase your chances of having a more responsive audience. Otherwise, throughout the presentation, attempt to keep only one or two points on each slide, along with visuals that illustrate the message (more details on these topics to come later in this blog post).
Typography can make or break the presentation. Choosing the right font (proper typeface and proper sizing) is important in determining how efficiently a student can read, decode and process the information presented on the slides.
In terms of typeface selection, the general lesson is: good fonts are invisible, while bad fonts are noticed right away. For beginner designers, stick to Helvetica, Arial or Proxima Nova.
When considering font size, ensure your text big enough in order to ensure readability on your screen or projector even in the back of the classroom. For titles, 30pt minimum is suggested; for main text, size 18pt minimum is recommended.
Notice the difference between the first and second slides presented below in terms of readability in typeface and font size selection.
Once you get more advanced, you can start to play around with whatever readable and compatible fonts you like. Keep in mind that for screen projection, sans serif type faces are preferable, as serif is mainly used for print. However, sans serif and serif fonts are compatible when wanting to contrast titles and body text.
Notice the visual hierarchy created with these two different fonts and boldness selection. We will go more in depth on hierarchy in the next section.
Text Hierarchy
The amount of text you include on your slides and the way you present them contribute greatly to the way your readers take in your information. Text hierarchy revolves around the perception of importance. You can stress the importance of points in many ways, such as making the font larger, bold, a different color, etc.
When designing slides, make sure to keep in mind good visual hierarchy so you can be confident that the right elements are catching the students’ attentions.
In general, it is better to bullet your points instead of including full, complete sentences on the slide. This will ensure that your students are paying attention to you and your lecture, rather than simply attempting to read the text on the slide.
Notice how in the first slide, complete sentences overwhelm the reader and make it difficult to understand what facts are key pieces of information. In the second presentation slide below, the points are bulleted and the key takeaways are highlighted in a bolder typeface of the same family as well as with color (we will go more in depth on color in the next section).
In this last example, notice how the incorporation of more than one visual aids separates the points by categories, alongside the subheading in a bolder, larger font. The sub-point in the last bulleted statement is in a smaller font, showing that it holds the least amount of importance on this slide.
Color
In a perfect world, we would all have the time to learn the basics of color theory. Though seemingly intuitive, figuring out which colors are compatible is harder than it seems.
The easiest rules to remember are those of complementary colors and analogous colors. Complementary colors are those that are on opposing sides of the color wheel (for instance, Christmas’s green and red, or Pepperdine’s blue and orange). Analogous colors are any four slices on the wheel that are directly connected to one another (such as “yellow” all the way to “red-orange”).
Don’t worry, color theory memorization is not required to create a great presentation. If you would like to experiment with color, Adobe Color allows you to select any color on the color wheel and will automatically provide you with compatible colors based on your selection.
In terms of perception, brighter, more vibrant colors often come across as more playful, while darker colors often feel a little cooler and usually more professional.
Notice how in the slide below, incorporating a complimentary color theme and visual hierarchy makes the slide seems more professional and more engaging.
This slide was created with the help of a free template. Powerpoint and Google Slides both have pre-generated theme templates that are easily accessible. SlideCarnival is a reliable site with more options that may be downloaded for Powerpoint and/or Google Slides.
To breathe life into an ancient cliche, a picture is worth a thousand words. This is even more noteworthy when presenting information to an audience. Though a picture may not give all of the detail needed to grasp a concept, a picture will act as a visual image to aid in the memory and understanding of whatever topic presented, as long as it is related.
Overall, the best visuals are often the ones that are simply designed. If your image is too large, the audience may tend to focus on it and be distracted from the key information.
pictures
One of the only times suggested to use a large image, or background picture, is for introductory slides. This image paints a foreshadowing picture of the topic, as well as leaves room for the instructor to provide a preliminary lecture for the upcoming section.
It is often handy to incorporate visual images in presentations, whether that be through pictures, icons or data displays. It is pertinent that the image is directly relevant to the topic discussed on the same slide to aid in consistency and lecture retention.
Icons
Visuals should always help illustrate the point. If desired, icons can be the extras that make your presentation fun and visually pleasing. Much like images, icons should always directly relate to the point being presented.
You can also use visuals to conceptualize big numbers and data.
Timelines, such as the one shown below present data against time in sequential order. This allows you to tell a story chronologically or present data that shows progression over time.
A pie chart or data table as shown, or any other chart/table that best represents your data can be a fantastic visual aid for a presentation. Incorporating visuals that are standard and your audience is likely already familiar with can make your presentation easier to understand.
Multimedia elements can be extremely useful and memorable ways to convey information. If there are certain videos or audio clips that you would like to incorporate into your presentation, it may behoove you to embed them into your slideshow rather than disrupting your flow by exiting out and opening a new window.
Aside from videos and audio clips, you can also incorporate gifs by downloading them off reliable websites, such as Giphy.com, and importing them as if they were ordinary images.
VIDEO INSTRUCTIONS FOR GOOGLE SLIDES
1. On the slide that you would like the place an audio or video clip, select “Insert” at the top left of your menu bar on Google Slides.
2. For this guide, we will select “Video.” A new window will appear with a title of “Insert Video.” From here, you may either search for a video on Youtube, copy and paste a video URL, or import a video from your Google Drive.
3. After choosing your video and embedding method of choice, click “Select” to have your video placed on your side. Feel free to resize and reposition your video to your liking.
4. Notice that a new menu titled “Format options” now appears to your right side. Here, you can adjust the settings of your video, such as whether you would like the video to automatically play once you enter this slide, when the video should start/end, etc.
VIDEO Instructions for Microsoft Powerpoint
1. On the slide that you would like the place an audio or video clip, select “Insert” at the top left of your menu bar on Powerpoint.
2. Navigate to the right side of the toolbar that has now been presented. Here, you will see the options to either import your video or audio of choice.
3. For this guide, you may select “Video” and have the drop-down menu appear. From these two selections, you may either use “Movie Browser” to search your computer for movies (iMove files, Adobe Premiere files, etc.) or “Movie from File” if you would like to import a video saved from your desktop.
Note that, unlike Google Slides, you are not able to search a video on Youtube or simply link a URL. This will mean you need to take a few extra steps for inserting a specific video from online that you desire. You may download the video off Youtube through any reliable Youtube to MP4 converter, such as https://ytmp3.cc/en13/, or find a free, downloadable source.
Transitions are the potential effect selections you may choose as you move from one slide to the next. It is advised to either choose one (or no) transitions throughout the entirety of the presentations for consistency, or mindfully choose a transition for a specific slide to illustrate a memorable point. This is due to the fact that though continuously changing transitions may be fun and quirky, they have the potential to seriously distract your audience.
transition instructions for google slides
1. If you would like to emphasis a certain slide with a transition, go on the slide you wish to have a transition effect on in Google Slides. Select “Transition” at the top of your menu.
If you would like to set one consistent transition throughout your presentation, you may click on “Transition” as well.
2. From here, a new menu will appear on your right. Under “Slide Transition” you will see that you can select your desired transition, as well as dictate the speed at which the effect will occur by moving the yellow bar.
By selecting the drop-down menu, you will see a list of possible Google Slide transitions. By selecting “Play”, you may preview the effect. The button titled “Apply to all slides” will automatically set this effect to all slides in your presentation.
transition instructions for microsoft powerpoint
1. If you would like to emphasis a certain slide with a transition, go on the slide you wish to have a transition effect on in Powerpoint. Select “Transitions” at the top of your menu.
If you would like to set one consistent transition throughout your presentation, you may click on “Transitions” as well.
2. By selecting the dropdown menu under the transition images, you will see the entirity of your transition effect options.
3. On the right side of your transition options, you will see a variety of transition preferences you may adjust, such as how this transition will occur and for how long.
If you would like to set a general, consistent transition effect across your entire presentation, select “Apply To All” on the far right of the menu.
Animations are movements that can be applied to objects within a slide. Since animations are pretty fun, it’s easy to get carried away. Animations are best used when it relates and enhances the message presented and you want the audience to remember the point you are making.
We will now give you two examples and step-by-step instructions on how to properly incorporate animations in your presentation. Though one set of instructions will be for Google Slides and another for Microsoft Powerpoint, the concepts and procedures remain the same on both interfaces.
animation instructions for google slides
Sometimes, it’s beneficial to not have all of your information presented on the screen at once, so students can focus on one point at a time instead of haphazardly attempting to copy all information provided in their notes. For this example, we will be using the timeline icons slide. Having a point on a timeline appear on-click is a very common way to guide discussion.
1. Go on the presentation and slide in which you would wish to have animations.
2. Highlight the object(s) you would like to be animated. In this case, we are highlighting the text boxes, bar, and circle icon all together to be animated as one cohesive object.
3. With the object(s) still selected, you may release your click and navigate toward “Animate” at the top of Google’s menu bar.
4. Now you will see a “Motion” menu pop-up on the right side. This is where you can adjust the animation settings. Because we mass selected objects, you will see each object and their coinciding default selection. Click the arrow on the left to see a list of animation details.
5. If you click the arrow next to the “Fade In” option, you will see a drop-down menu of all potential animation selections for an object. For our purposes, we will leave it at “Fade In.”
6. If you click the arrow next to the “On Click” option, you will see a drop-down menu of all potential selections for when the object will animate. For our purposes, leave the selection to “On Click” for the first selected object on the top.
7. The right-hand bar in yellow indicates the speed of which these animations will move. For our example, you may leave the animation at it’s default pace.
8. For the latter objects, make sure that the “On Click” selection is set as “(With previous)”. This will ensure that all objects will appear at the same time, instead of staggered.
9. Apply steps 2-8 to the next timeline objects.
10. Now, when you press “Play” or present your slideshow, you will see that the animations will appear on each click.
ANIMATION INSTRUCTIONS FOR microsoft POWERPOINT
1. Go on the presentation and slide in which you would wish to have animations.
2. Highlight the object(s) you would like to be animated. In this case, we are highlighting the text boxes, bar, and circle icon all together to be animated as one cohesive object.
3. Next, select “Animations” on the top of your menu.
You can now see all of the default animation selections at your disposal. Since we are trying to represent the fact that “water positively increases nutrient mobility in the body,” the “Rise Up” animation will help illustrate that point.
You will now see a new menu appear on the right of your presentation. This will show all of the objects that you have animations on this particular slide. Notice the tabs titled “Effect Options,” “Timing,” and “Triggers.” This is where you may adjust the details for your animations.
You will also notice your selected objects on the slide having numbers next to them. Since they are grouped as one, all of these objects will have the number “1” next to them, meaning that they will be the first to animate. These numbers will not appear when you present the presentation.
4. Under “Timing,” it is preferential to select “On Click” so your animation will happen on the command of your click.
You can also see the same options appear on the top right of your menu bar.
5. Now, this “Rise Up” animation can be shown through a trial play through of your presentation. On your click, the selected objects should now move themselves up to their establish position.
Hotkeys are keyboard shortcuts. By clicking these letters and/or symbols at once, you may conduct an action in one press that may have taken you several clicks. Though seemingly confusing and hard to memorize at first, after frequent practice, hotkeys are incredibly useful for speeding up the presentation creation process.
KEYBOARD SHORTCUTS for microsoft powerpoint
Below is a list of the most popular hotkeys/shortcuts used for creating Powerpoint presentations. For a complete list, visit Microsoft’s blogpost by clicking here.
KEYBOARD SHORTCUTS FOR MICROSOFT POWERPOINT
Below is a list of the most popular hotkeys/shortcuts used for creating Google Slides presentations. For a complete list, visit Google’s blogpost by clicking here.
