With exams coming up, iClicker may pose to be a beneficial study tool for your class. Saving and tracking your progress in class polls and quizzes, iClicker allows you to flag specific questions and create flashcards and practice tests.
For instructions and more information on how to use iClicker’s study tools in the iClicker Reef app, please click here to be redirected to their knowledge base document.
When you have finished a session using iClicker, select ‘Course History’ from the toolbar region above. This will bring you to a list showing your activities and attendance throughout your time in the course, and should look something like this:
Select the chosen session that you wish to review. From there it will bring you to a page showing all of the questions that appeared during that session.
Notice the flag at the top right of the question. By clicking (or tapping) the flag you can review the question later in ‘Study Tools.’ If you don’t select any flags, the ‘Study Tools’ tab will simply say: “You don’t have any questions yet.”
Within the ‘Study Tools’ tab, you can review questions in two ways: Flashcards, or Practice Test. Flashcards allow you to review every question you have flagged in that format. A Practice Test will take all of your graded questions and format it into a test. If it does not allow you to make a practice test it is likely you do not have any graded questions flagged. Finally, the ‘Manage Questions’ link will bring you to a page with all of your questions together. This can make it easy to remove questions that you have flagged without having to go back and find them in old sessions. This is done by selecting edit in the top right corner:
Select them individually, or as a whole by clicking (or tapping) ‘Select All.’
For more information on iClicker for students, please click here.
If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
The servers at the School of Law will be gracefully shut down at 6 AM on Saturday 8/29/2020 ahead of the scheduled Power Maintenance at 7 AM. Power is scheduled to be restored at or before 12:00 noon. Impact to our users:
All of the systems hosted at the School of Law will be unavailable during this time period.
These systems include but are not limited to: printing, copiers, our Staff/Faculty network file storage, and our LawMail services.
Our law school-specific technology support email, [email protected], will be unavailable during this time BUT users will still have access to the university’s HELP desk (310-506-HELP) and our lawtech.pepperdine.edu service as well as other university-hosted services which will NOT be impacted by this outage.
We will bring all services back up as soon as power is restored. Please let us know if you have any questions or concerns about this outage.
There are instances in which a professor would prefer to disable the chat feature in Zoom meetings, whether that be to prevent notifications or to discourage potentially distracting engagements. To do so, please view the instructions below for this quick process.
1. Note that you can only change this setting after you have begun your class session. Once you start your Zoom session, click the chat icon on the bottom tool bar.
2. Then, click on the three dots to the right of the text box and select “No One.”
3. You may now exit out of the chat window, as the updates will automatically save once your selection is checked.
In case you are dropped from your Zoom meeting there are some back-up teaching procedures you should know–with the possibility of blackouts, brownouts, or sluggish internet, it’s good to have a backup plan.
Shut down and re-start your computer
The first action you should take if you are unable to join your meeting is to re-start your computer. Quit all applications and shut down your computer, wait one minute and turn it back on. Only open applications you will be screen sharing with your Zoom participants before launching your Zoom session.
Use a phone line
This next advice is only recommended for faculty use. To help students adhere to the attendance policy, they must attend the class via Zoom with their names properly represented on the chat and participant gallery as well as have their video on. With that in mind, please don’t share these phone numbers with your students.
When you create a Zoom session, it gives you the option to use a phone line. If your internet is out, you may use Zoom’s automatically generated phone line number to call and enter into the session to let your students know your status. You can follow the steps below anytime to keep a copy of the phone number on hand in case your internet goes out. If you did not turn this feature on, you can follow the steps below to turn on the telephone and computer audio feature.
Please note, the phone numbers are not published in Courses. Because of this, you can only find the phone number by logging into zoom.pepperdine.edu Then, find your course meeting session in the Meetings and click on the Copy Invitation button. This will show you all of the information relevant to your meeting, along with the phone lines for each time zone.
In this case, if a student experiences internet connection issues, it is recommended to instruct them to call their classmate and listen over the phone through their friend’s computer, as well as use speakerphone to talk through their friend’s mic.
Asynchronous: Recording a lecture in Zoom (with slides)
You also have the option to record your lecture, with PowerPoint slides and all, in Zoom. You can distribute this presentation-style recording to students to view asynchronously, in the case of a blackout or network issue. (See this article by Zoom to learn the tools you can use in this feature.)
1. First, to ensure that your Zoom account is updated to the latest version, navigate into your Zoom application and under your profile, find check for updates.
You may also click here to be redirected to a page that will show Zoom’s latest version, as well as provide links and instructions for download.
2. Next, begin your meeting and click on the Share Screen icon (green arrow).
3. Then, click Advanced on from the two options on the toggle at the top of the page. Select Slide as Virtual Background.
4. Click Share.
5. From here, you will be directed into your files where you can choose the PowerPoint you wish to present. You will then be superimposed over the slides (which will be your new background) and it will emulate teaching in front of slides in a class or lecture setting. Find the presentation you wish to use and click Open.
6. You should see yourself mirrored over your presentation via Screen Share.
7. Next, click the circular record button in your bottom toolbar to begin recording, and select record to the Cloud.
Again, see the Zoom article on sharing slides as a virtual background to learn the navigation, positioning your video, and more. For learning more about recording in Zoom, see this article.
For more information on Zoom for faculty, please click here. If you have any questions, please feel free to contact Information Services at [email protected] or (310) 506-7425.
After a Zoom meeting has commenced, in most cases you may access a recording of the meeting via the Zoom Pro tool. Please follow the instructions below to view your recordings. NOTE: If you are hoping for a transcript of the recording, you may need to wait a little longer because sometimes Zoom’s transcription coding takes much longer than it takes to just make the video available.
Step 1: Navigate to your class on Courses, and click the Zoom Pro tab in the lefthand toolbar. Step 2: Click on the Cloud Recordings tab in the tabs listed on the top of the page. Step 3: Once the class recording has uploaded to the cloud, it will be available and listed in the Cloud Recordings tab. Click on the name of the course you wish to view.
Step 4: Select the play button on the left-hand option, which allows you to view the entire recorded session. The right-hand option is for audio only.
Step 5: If password protected, there will be a passcode section, and the eye icon will be crossed out.
Step 6: Note that if you click on the crossed out “eye” icon (seen above and labeled “1”) the passcode for that video will be revealed. With your cursor, select that passcode and copy it. Enter/paste the passcode for that video after selecting the play button, to be able to access the recording.
Faculty may utilize Zoom’s dual monitor display feature so the students’ video layout and screen share content can be placed on two separate monitors/screens. Specifically, gallery (grid view of all of your students) or speaker view (full screen view of the current speaker’s video) can be displayed on one monitor while the other monitor displays your slide presentation, documents or videos.
As a prerequisite to continuing on with the information provided in this article, please make sure that you have installed the Zoom desktop client and have dual monitors enabled on your system. For an instructional guide on establishing a dual monitor setup with your Mac computer, please click here. For an instructional guide on establishing a dual monitor setup with your Windows computer, please click here.
Enabling Dual Monitors in Zoom
1. As a trial, you may join or start a solo meeting through theZoom Pro tool in Courses, or through the Zoom desktop client on your computer.
2. To enable the dual monitors feature in Zoom, click your profile picture, and then click “Settings.”
3. Click the “General” tab, and under “Settings,” check the box that is labeled, “Use dual monitors.”
Testing Your Dual Monitor System
4. Once in the Zoom meeting interface, with the dual monitor setup already configured on both your computer and Zoom, you will see a Zoom window open on each monitor. Though it may be different based on your individual computer, typically, the meeting controls and your video will display on one monitor, while the other monitor will display students’ videos.
As a note, Zoom tends to default to full screen view. If you would like to exit the full screen view to access your desktop, simply press “ESC,” or escape, on your keyboard.
5. To share your screen with your desired presentation (slideshow, document, video, etc), open the display on your preferred monitor.
6. Then, press the green “Share Screen” button on the bottom center of your Zoom screen.
You will be redirected to a pop-up window where you may select whether to share Desktop 1 or Desktop 2, and you may select whichever monitor has your desired display open.
7. When sharing your screen, you will still be able to view your participant’s videos on the other monitor while selecting what specific window to share on the second monitor. Feel free to adjust your windows to your preferred layout.
Photo courtesy of SUPPORT.ZOOM.US
POWERPOINT SETTINGS TO ENABLE “GALLERY VIEW” AND “SPEAKER NOTES”
One useful approach to note is how to set up your PowerPoint presentation in a separate window. This prevents PowerPoint from taking over both of your monitors, so you may move your slideshow with your speaker notes to the monitor of your choice and keep gallery view on the second monitor.
1. To do this, open your PowerPoint presentation “Slideshow” menu.
2. Select “Setup slideshow.”
3. Then, “Browse by an individual (windows)”
4. Click “OK.”
5. Then you may either play “From Beginning” or “From Current Slide.”
You should now see your slideshow with your speaker notes on one monitor, and still have your Zoom gallery view available on the second monitor.
“Gallery View” Settings (setting up display to 49 participants)
If you would like to view more than 25 profiles on a screen, by modifying your Zoom settings, you will be able to display up to 49 participants at a time. This is provided that your computer has the capacity to display more than 25, however, which depends on your computer’s CPU.
First, navigate to the Zoom App.
Then, select your profile from the top right corner, and select settings.
Under the video tab (1), scroll down and check the box to enable “Display up to 49 participants per screen in gallery view” (2). (If it is gray and inaccessible, your computer does not support the 49 participant display.)
Now that you know the basics of Zoom and and the Zoom Pro Tool, we will dive into the specifics of what tools and settings Zoom has to offer once in the meeting session.
Please view the informational video below to learn more about how to efficiently use Zoom’s in-session features, which include the following:
This blog will walk you through creating personal Zoom Meetings. By creating your meetings personally (not through the Courses Zoom Pro link), recordings of your class will be completely private and unavailable to students unless you choose to send a link via email.
Create your meeting:
Instead of using Zoom Pro, you will need to schedule your meeting on the website, zoom.pepperdine.edu.
Sign in using your Wavenet username and password.
Next, select schedule a meeting and fill out the meeting information.
Under the time zone section, you may select make reoccurring meeting– this way you can use the same link for each meeting. This also means you only have to post one Zoom link for your students in Courses.
Under meeting options, select record the meeting automatically, and then select in the cloud.
Finally, save the meeting link.
Once you have saved your meeting, navigate down to the invite link section and copy the meeting link. Make sure you copy the URL itself and do not hit “copy invitation”. You will need the link on its own to paste into Courses later.
Publish meeting link for students:
Next, you will need to create a space to house your personalized links. First, navigate to your Courses homepage, then click into a course.
In the course that you would like to paste these meeting links, select Site Info from the lefthand toolbar.
Then select Manage Tools.
Scroll to the bottom of the list of tool. REMOVE Zoom Pro tool by unchecking the box, and ADD the Web Content tool by checking the box.
Select continue, which will bring you to a page where you can customize your Web Content link. This is where you can paste your Zoom meeting link you previously made on pepperdine.zoom.edu! Title the page Class Meeting Link and in the URL section, paste your link.
After selecting “continue” you will see a page confirming your choices. Ensure that the Zoom Pro tool has been removed and the Web Content tool has been added. Then, click Finish.
Finally, notify students that they should check the Web Content Tool to find meeting links before each class. By clicking on the new tool in your Course labeled “Class Meeting Link”, students will be immediately directed to your Zoom meeting. Your meetings will be recorded to your personal cloud only, and you are free to distribute those recordings as/if you see fit!
Re-Order Tools in Courses
To make the Course Meeting Link more obvious to your students, you may want to consider moving it to the top of the left navigation. Follow these steps to do so:
First, navigate back to your Site Info tool from the lefthand toolbar, and select Tool Order.
Then, simply click on the small lines icon at the far right of the Web Content tool, and holding your cursor down, drag the tool to the top of your list.
Click Save, and you will see your Course Meeting Link at the top of your toolbar.
Distributing your recordings to specified students only:
After your recording is complete and your video has been processed, you will receive an email with a link to watch the recording. You can forward this email to students who have been granted permission to watch the recording.
If you have any questions, please feel free to reach out directly to our Information Services support team at [email protected] or at extension x7425.
With the new school year around the corner and the recent notice of student organizations’ email addresses now being live, there are two main email tips student leaders should know.
As a student leader, you will likely want to auto-forward emails to the rest of your student organization’s leadership team using filters in gmail, as well as send emails from your student organization’s email address rather than your personal email address.
Below, please find two headlines that will hyperlink you to informational Google Docs with step-by-step instructions.
