Google Docs Massive Phishing Scam

As you may have heard, over a million Google users were hit by a phishing scam on May 3rd. This scam came in the form of an email that looked a lot like a harmless invite from a Google user to join a Google document. Now, if you were suspicious (and I hope you were), you may have noticed that the email was addressed to hhhhhhhhhhhhhhh. When you see something like this or the red warning bar from Gmail (see left), this should be a pretty good indicator that something is amiss.

Just in case you may have accidentally clicked on the blue button invite, which was cleverly disguised to look remarkably like a legitimate Google button, here’s what you can do to protect yourself from further compromise by the spammer.

  1. Reset your password. This is one of the best ways to prevent a hacker from continued access to your account.
  2. Run Google’s Security Checkup to see what programs and add-ons have been granted access to your account. Look for an app called Google Docs, and remove it. It’s not really Google Docs and if you accidentally remove something you need, you can always grant access to it again the next time you attempt to open a legitimate Google Doc.

Once again, don’t open ANYTHING, even an email, from someone you don’t know or recognize and definitely don’t click on any links in emails from people you don’t know or aren’t familiar with why you were sent the message.

 

Do NOT INSTALL Windows 10 Creators Update: ExamSoft support concerns

Note that Microsoft has released a new version of Windows 10 called Windows 10 Creators Update.

If you do this you will be jeopardizing the smooth running of ExamSoft Examplify.

Consider this concern every time you look at updating to a new version of your operating system if you intend to use that system for exams.

Thank you for sharing this message far and wide.

If you have already installed this update, all is not lost.  There is a workaround.  Please see THIS INSTRUCTIONAL DOCUMENT to effect the necessary modification to your operating system so that it will work with ExamSoft SofTest.

 

Securely Delete Files on Macs


Do you ever miss the good old days? Like when you found a feature on your Mac that worked great, but then Apple went and removed it? I’m referring to Apple’s Secure EmptyTrash option that allowed you to securely shred files from your computer so no one could later recover them. You may remember this feature was available on the Yosemite operating system but if you went looking for it recently, you probably noticed it’s no longer available for El Capitan or Sierra.

As to why it doesn’t work, the answer is in the hardware really. Most of Apple’s new machine’s use Solid State Drives (SSD) instead of the old Hard Disk Drives
(HDD). SSD’s have a variety of advantages over HDD’s, such as improved speed, reliability, and longevity. Although SDD’s do offer numerous improvements, secure file deletion isn’t one of them.

Long story short, there is really no way to fully remove a file from an SSD drive. Some portion of it may still be retrievable.  There are some third-party apps like “FileShredder” and “Secure Delete – File Shredder” still available from the App Store but these usually cost a few dollars and can actually reduce the lifespan of your SSD drive and computer, so they are not recommended for long-term use.

The best solution for securely deleting files from your Mac computer is to turn on Apple’s FileVault utility to securely encrypt your entire drive. Ideally, you should do this from day one to ensure all files are encrypted forevermore, but turning it on now will still be effective.

To turn on FileVault go to System Preferences > Security & Privacy > FileVault. Once there, press Turn on FileVault. With FileVault turned on, you no longer have to worry about securely deleting files as all files are encrypted, including deleted files. When you delete a file, it removes it from your file directory and essentially throws away the decryption key so any file delete will be securely deleted.

The only drawback is, now you will have to enter your password every time you log into your computer… but you were probably doing that already because like any security conscious law student you had already password protected your laptop, right? Right!?!?

Anyways… Happy shredding Mac users!

MacBook Pro TouchBar Enabled Laptops Now Approved for Exams

As you may know, there was a previous security issue with Mac TouchBar enabled laptops that prevented them from being used on numerous state bar exams during the February bar. Many law schools also banned them from being used on exams this spring. However, Pepperdine still allowed TouchBar laptops to be used but required the TouchBar be manually disabled by IT staff. Fortunately, the latest version of SofTest from Examsoft has resolved this issue and all TouchBar enabled laptops are now permitted to be used on exams without needing to disable the TouchBar in advance. SofTest will now automatically disable the TouchBar when the exam is launched and re-enable it once the user exits an exam. This will prevent any potential exam integrity issues so all users are cleared to take finals on their Mac TouchBar enabled laptops.

Fortunately, the latest version of SofTest from Examsoft has resolved this issue and all TouchBar enabled laptops are now permitted to be used on exams without needing to disable the TouchBar in advance. SofTest will now automatically disable the TouchBar when the exam is launched and re-enable it once the user exits an exam. This will prevent any potential exam integrity issues so all users are cleared to take finals on their Mac TouchBar enabled laptops.

Wavenet

Wavenet is a web-based portal that provides faculty, staff, and students, with one-stop access to many different password-protected resources.

You should have received an email from Pepperdine University with your login instructions.

Please call the University Help Desk at (310) 506-HELP (x4357 from any on-campus phone) if you need assistance logging into Wavenet .

These are just some of the many useful components that you will find in Wavenet:Pepperdine Wavenet Mobile App

  • Registration
  • E-mail Access
  • Class Registration Material
  • Mid-term and Final Exam Numbers
  • Check your account

To learn more, see this page on Wavenet for Studentshttps://community.pepperdine.edu/it/tools/wavenet/students/

For general information on Wavenet see this pagehttps://community.pepperdine.edu/it/tools/wavenet/

 

Student Printing Changed – 5/19/2017

NEW PRINTING SYSTEM

On 19 May 2017

The School of Law joined the University-Wide Sharp Printer/Copier System

Students can PRINT to any of the SHARP copiers at the university.  This includes the copiers in the Law Library and the Career Development Office.
 The new system uses your Pepperdine Waves Cash through your ID card for funds.  This is a COMPLETELY different system that does not communicate with our old system.
Thank you.

NOTE: Information on how to use the copiers as printers

NOTE: How to add funds/check funds on your Pepperdine ID Card

NOTE: Copiers have been and are currently accessible for student printing since August 2016 — the Law School was the last of the five Pepperdine schools to fully adopt this system

3 New Google Chrome Extensions to Try in 2017

With the University’s move to Google Mail this last year, the IS team highly recommends that anyone using Pepperdine email should consider making Google Chrome their default browser. Google Mail is a Google product, as is Google Chrome, so it makes sense that they work quite well together. Once you’ve made the switch, you will be happy to learn that the smart people at Google have created some pretty cool extensions you can add to your Chrome browser that will make your browsing experience and life in general, a whole lot cooler, at least from a techie’s point of view. What are extensions, you ask? they are essentially add-on tools that can help improve how you use your Gmail inbox or any website for that matter. So to kick off the new year, we’ve compiled a short list of extensions to try in 2017.

You can easily browse and add extensions and other apps by going to the Google Chrome Web Store.

 

1. Grammarly

Topping off our list is the tool Grammarly. If you are good at solving puzzles, you may have already guessed what Grammarly does, that’s right, it improves your grammar. It corrects spelling and most common grammar mistakes, like where to put a comma. You will also find that when you see it underline an error, it will not only correct the error for you when you select it, but it will also tell you what you did wrong so you can avoid making this same mistake in the future, say on an exam, and will help make you a better writer.

2. Momentum

Coming in at #2 on our list is Momentum. This extension is one of my favorites. Although it may not seem like it does much at first, it can be pretty powerful, or just pretty if you need a window into the world outside of law school studying. Momentum turns each new tab you open into a personal getaway/dashboard that includes your daily to-do list, connection to productivity apps, weather, inspirational quotes, favorite links, and it’s all set over a beautiful landscape backdrop that changes daily, just in case you get tired of view from the law library windows.

3. Awesome Screen Shot App

No that’s not a sales pitch, that’s the name of the app. It’s a fun and easy way to annotate your screenshots or photos. You can blur, crop, or do whatever you want and it’s all in a free and easy-to-use editor right in your browser. If you have photoshop, you probably don’t need this, but if you don’t, this might come in handy.

Honorable Mention

Ok, so I know I said 3 extensions, but Boomerang merits a mention. Have you ever sent a super important email, fully intending to follow-up on if you didn’t hear back from the recipient in a few days, but then totally forgot? Well, Boomerang allows you to schedule messages to be sent or replied to at a later time. You can also track messages to make sure you stay on top of emails you need to follow up with. Additionally, Boomerang allows you to set follow-up reminders right within Gmail, so emails pop back up in your inbox if you haven’t heard back from the recipient within the desired timeframe. However, the free version only allows you to track 10 emails a month, but it’s helpful if those 10 happen to be super important.

Hope you enjoy one of these or other Chrome extensions in 2017! As always, remember to browse safely with Pepperdine’s Browser Check. Happy browsing!

Demo of Collaboration Station in Law Library

 

Huddle Vu — a video collaboration table in the Law Library

This collaboration station from FSR INC. will allow up to six laptops/iphones/tablets share a single screen (one at a time) to work together on studies and projects.

The folks from FSR have loaned us this table to see if it is something our students would find helpful.  This table is similar to those made by other manufacturers except that this one is supposed to take NO setup time for the user — all that you need is a device that you can connect via an HDMI cable.  If you need an adapter for your Mac, or other device, please let the folks at the Law Library Public Services desk know.  If for some reason no adapter is available for your device, please send a note to support@law.pepperdine.edu and let us know what you need.

Here’s the blurb from FSR INC. on the HuddleVu station:

“The HuddleVU system allows for multiple users to share and view their laptops, tablets, and smart phones screens on a main display. Unlike conventional presentation systems, anyone participating can be a presenter or the audience at any given time at the push of a button. LED’s indicate which user is currently live and when the system is busy to each user. HuddleVU creates the ideal environment for people to view and share ideas. The systems include all the necessary video switching equipment, control hardware, display power control and color-coded captive HDMI cables. It is a very simple yet effective system to quickly install and use.”

Here’s a promo video for the HuddleVu

If you like this product or like the idea of it, please let us know by sending an email here.

If you are looking for your own HDMI adapter for your laptop or other device here are some good sources:

  1. iPhone/iPad
  2. MacBook Mini DisplayPort to HDMI
  3. www.monoprice.com
  4. www.cablestogo.com

Microsoft Office?

Are you looking for a good price on Microsoft Office?

Office 365 University

Students and Faculty can purchase this software at a significant discount through Microsoft’s education store.

See the Pepperdine IT Student Discount page here:

http://community.pepperdine.edu/it/students/newstudents/student-discount.htm 

Many software vendors are now selling software subscriptions instead of one-time licenses.

Microsoft still sells a one-time license for Office but at $135 it’s about 65% more than the price of a four-year subscription which is now $80.  In the case of MS Office, the subscription model gives you more software (MS Publisher and MS Access is the big difference).  There’s also a $6.99 per month plan for Office 365 Personal but the $80 deal is way better for the same stuff.

NOTE: While MS Word is a standard in law schools and the legal community, great inroads are being made by Google Docs as well as Google’s other apps.  All of these apps are available for no cost through Pepperdine’s Google.pepperdine.edu service.

September is National Preparedness Month!

Emergency_PrepSeptember is National Emergency Preparedness Month!

Yep, it’s that time of year again.  Let’s start thinking about being prepared for emergencies.

 

 

We strongly recommend that you subscribe to notification services as well as make a plan for you and your family should the unthinkable happen.

The Pepperdine site, in addition to being our Pepperdine-focused web-based emergency status/update information source, has a wealth of information related to both campus preparedness as well as resources for personal preparedness.