The automatic recording feature, found in the setting for your Zoom meetings, is the preferred method for lecture capture at Caruso School of Law.
Follow the instructions below to set up automatic recordings for your Zoom meetings.
Navigate to zoom.pepperdine.edu and then log in to your account. Click on Meetings in the left-hand column. Either click on a previously scheduled meeting to alter it to include automatic recording or if you are creating one from scratch, click Schedule Meeting.
2. Ensure all of the information for the meeting is filled in, then scroll down to the Meeting Options section. Select Automatically Record and In the Cloud.
Please remember to make that change for all occurrences of the meeting, which is automatic if your meetings are automatically recurring.
3. Click Save and you are good to go!
Notes
If you would like to come on to Zoom a few minutes before class begins, simply Pause the recording once you enter class and resume when class begins.
Unpaused, the recording will continue until it is manually paused or stopped, or you end class, even if you run over scheduled time.
Panapto will automatically back up your Zoom recordings. Zoom’s retention period is 6 months and Panapto’s is 5 years. It’s mostly used as an archive.
If you have any questions, or would like to learn more about the content covered in this article, please feel free to contact Information Services at [email protected] or (310) 506-7425.
These instructions will help you use the iClicker app as a study tool for your courses. Please view the instructions below to take advantage of this helpful function in iClicker!
These study guides are customized by you, the student. Learn below how to locate the study tools section in iClicker, and then how to upload your own content to the study tools so you can begin reviewing.
Locating the Study Tools in iClicker
Log in to iclicker.com as a Student. If you do not have an account yet or need instructions for logging in, please read this article.
Click into the class you wish to study for. For example, I could click into the “Evidence” course listed below if I wanted to study for that class.
3. There is a “study tools” button in the top toolbar. Click on it to enter your study section.
4. You may see that you have no content to review here, if you have not flagged questions. See the below instructions to learn how to flag questions.
Flag Questions for Study Tools
From the top toolbar in your selected course, select “Class History.” Then click on a poll, which will open up the questions that were asked in that poll.
2. You may flag questions that you would like to review here, and the flagged questions will appear in the study tools bar.
3. Now, when you click on the Study Tools button, you will see any questions you flagged. You will now have the ability to use flashcards and practice tests for the questions.
IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
To turn on Zoom transcripts for your Cloud recordings, please view the instructions below.
1. Log in to zoom.pepperdine.edu (or click this link)
Click the Sign In button, which will take you to the SSO page.
Then, navigate to the far left panel and choose the “In Meeting (Advanced)” tab to open the settings options.
2. Select All of the Options Below
Ensure that you click all of the boxes, namely: 1. Allow use of caption API Token to integrate with 3rd-party Closed Captioning services, 2. Allow live trascription service to transcribe meeting automatically, and 3. Allow viewing of full transcript in the in-meeting side panel.
Also ensure that both the Closed Captioning and Save Captions tabs at the far right are turned on, as shown below.
During the live recording session, you should now also have the option to “enable live transcripts”, which will insert live, automatically generated closed captions during your class.
3. Do a test Zoom Pro recording
Finally, do a test Zoom Pro recording in Courses to see if the transcripts show up in the Cloud Recording.
You should ideally see the transcript available on the side of the document once the recording is finished uploading.
IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
Meet the staff of the Information Services department at Caruso School of Law!
Phil Bohl
Assistant Dean, Information Services
Dean Bohl is our Assistant Dean ofInformation Services here at CSOL. He is originally from a small family farm in southeast Nebraska. After graduating from law school in the early 90’s, he practiced VERY briefly as an attorney (with a perfect record of wins in court — one motion made, one granted!). Joining the team at Caruso was one of his best decisions ever. What can be better than working with great people serving a great mission? Bohl leads the Information Services team, represents Caruso before various university groups on technology-related issues, and serves as an unofficial mover, janitor, and tech guy depending upon the day and the need. Outside of work, he enjoys making sawdust as much as possible.
David Dickens
Director of Information Services Operations
Mr. David Dickens is our Director of Operations for Technology here at CSOL. The two main areas of his work concern computer technology and audio-visual. In addition, when people have the tech and equipment they need but do not know how to use it to its full potential, David likes to train people to use their tech effectively.
David was originally a Seaver student who “never achieved escape velocity,” as he worked for various church departments, communications, business, and central IT at Pepperdine before he was recruited by Phil to work at Caruso. Originally, he applied to Pepperdine as a religion major, and became a music major.
His day-to-day consists of trying to keep up with what is coming next in academic computing and instructional technology. Day to day, there’s a lot of troubleshooting, responding to people’s needs, and keeping the ball rolling. His favorite part of his job is being able to help people achieve their goals. Outside of work, he enjoys “nerdy pursuits of all kinds,” including books, music, video games, board games, and reading his favorite authors (Jean Wolfe, Frank Herbert, J.R.R. Tolkien, and more.)
Gilbert Marquez
Manager of Server Administration
Mr. Gilbert Marquez is our Manager of System Administration at CSOL. Originally, he was brought to this position through the 2011 United States v. Scheinberg case.
Gil’s day to day activities include providing timely, effective, and practical technology to the CSOL community. His favorite part of his job (besides getting paid), is working for the best department at the law school! Outside of work, he enjoys leisure weekends with his wife, as well as playing with his dogs… and raking in pots.
Seth Hackett
Instructional Technologist
Mr. Seth Hackett is the Instructional Technologist at CSOL: the interface between the law school faculty and the Information Services team. Seth came to the IS department from the Straus Institute, where he worked in admissions, recruitment, and faculty support for over five years.
His day-to-day consists of technological troubleshooting and training for various staff and faculty. His favorite parts of his job are getting to know all the faculty and staff at the law school, and having the opportunity to solve many different problems every day. Outside of work, Seth writes songs, sings, and plays guitar. He’s also a gamer, enjoying online games of all types, board games, and tabletop role-playing.
Hong Kha
Director of Learning Systems and Strategic Analytics
Ms. Hong Kha is our Director of Learning Systems and Strategic Analytics for the IS team at Caruso. She ensures that all the learning technology are working and helps faculty and students with their instructional tech-related questions and problems. She enjoys thinking creatively about how learning can be administered best in the classrooms through tech and combines her educational skills with her technology skills to serve CSOL.
Her day-to-day work includes trouble-shooting whatever comes her way, usually accompanied by a dose of “chaos and madness” when tech concerns flare up quickly. Her favorite part of her job is the people, as she has gotten to know many of the IS staff well. Outside of work, she enjoys watercoloring!
You can learn how to create transcripts in Zoom in our Turn on Zoom Transcripts page. After these transcripts have been created, they can be edited and updated. Please see these instructions on how to edit transcripts.
Sign in to zoom.pepperdine.edu
Go to zoom.pepperdine.edu then click “Sign In.” You will be directed to Pepperdine’s CAS, where you can log in using your Pepperdine credentials.
Click Recordings
On the left-hand navigation menu, click “recordings.” Click the name of the recording you would like to edit. You will see a list of recording files.
To edit the name of the recording, click the pencil icon next to the name, which will allow you to type in a new name.
Click the “play” icon on the recording.
Click the “play” icon in the middle of the recording. This will open up the recording in a diagnostics screen, where you may edit phrases.
Edit your Transcript
There should be a running transcript bar on the side of your video. You can hover over a phrase with your mouse and click edit, allowing you to change the wording of the written transcript.
On the video itself, you can click the “scissors” icon to clip sections of the video.
Note that editing will not affect the original recording, but when students download a recording it will be the full-length version.
To edit, once you have clicked the “scissors” icon shown above, click on the arrows on either end of the video playback range to move them closer or further away. When you click save, the blue section will be set as the new payback range.
IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
Each law course has its own unique email address. To find the email linked to your course, please follow the instructions below.
1. Start a New Message in Gmail
To search for an email address, log in to your Pepperdine email server, and then start a new message. In the by line, you will be able to search for an email already in the server.
2. Type in Law number and Course Number
In the to line, type in the law number and course number, and it will auto-populate. For example, typing “law181.01” should generate the email address attached to that course. Make sure you take note of the current semester, and choose the correct semester in the email address.
IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
You may have issues accessing Zoom through Courses, and receive an error page (shown below). If this is the case, follow the instructions on this page to fix the problem.
1. Clear Your Browser Cache
First, you will need to clear browsing data and history. See this post for instructions.
2. Update Chrome
Ensure that your Chrome browser has been updated so that it can run the necessary programs. See this page for instructions.
After following steps 1-3, reboot your computer to refresh all pages and save your work.
5. Try Courses Again
Now, go ahead and try accessing Zoom from the Courses page again. If you still have issues accessing, please contact the IS desk using the information below.
IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
An RTF file, which stands for Rich Text Format file, is a word processing document file. At the end of a RTF file, you will see the extension “.rtf.” Note that the ideal way to convert documents into RTF is through Microsoft Word, so it is recommended that your text is in that form originally.
When uploading questions to Examsoft, you will need to first convert your files into RTF form. To do so, please follow the instructions for converting from Word and Google Docs below.
Microsoft Word
Open Microsoft Word and click File.
2. Then click Save As.
3. Then, in the File Format drop-down menu, select Rich Text Format (.rtf)
Google Docs
For Google Docs, navigate to the File icon, and then click on Download. Then click the Rich Text Format (.rtf) option.
You may receive the message shown in the screenshot below in Safari. To resolve this issue so that you will not receive this message, and will not be re-directed to Chrome, please follow the steps below.
Navigate to Safari and click the Safari tab in the top left of your screen. Click Preferences.
2. Click the “Privacy” tab, and then make sure the following options are unchecked.
IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR [email protected]. GOOD LUCK!
