Tag Archive: Gmail

Switching to Gmail at Pepperdine

12.31.gmail2001Email, and the way we send and recieve it, has evolved in the years since it was first introduced.  More and more today, we get overloaded with e-mail, with overflowing inboxes and not enough storage to hold it all.  And recently, Pepperdine has introduced a new tool to help combat your e-mail overflow – Google Apps at Pepperdine.

Why should I change?

You can keep your @pepperdine.edu email address, but use Google’s advanced email interface – without ads. It comes with a powerful spam filter and 30GB of free space to be shared among all available Google services. Google’s powerful search engines means an end to email folders, no more Outlook or .PST files, and your e-mail syncs seamlessly to whatever mobile device you choose.  You’ll never run out of space in your Inbox again, and with threaded conversations, replies to an e-mail get filed along with the first one, giving you a message-board like experience to help tame your inbox.

Ok, I’m in!  How to I switch?  What does it involve?

First off, know that your old e-mail is safe from deletion.  It will continue to live at webmail.pepperdine.edu, and you can switch back if you decide you don’t like Google Apps.  The switch is fairly straightforward – first you set up the account, then you redirect any new e-mail to it, then you set it up to send e-mail.  I’ll cover setup on a mobile device in a later post.

Another quick concept – you have two e-mail accounts at Pepperdine.  One is your wavenet username @ pepperdine.edu, such as jdoe2@pepperdine.edu, and the second is your long-form email, such as john.doe@pepperdine.edu.  I’ll walk you through how to change both to Gmail.

  1. Sign Up for the account.  Visit google.pepperdine.edu and click the giant blue “Sign Up” button.Signup for Google Apps
  2. Redirect your e-Mail.  Visit networkid.pepperdine.edu and click “Redirectredirect1Then choose “Click Here to Continue” at the bottom.redirect2Then choose “Use Google Apps” and confirm any questions.redirect3
  3. Sign in to your new account!  Visit mail.google.com and sign in with your wavenet username @ pepperdine.edu, i.e. jdoe2@pepperdine.edu.
     You can also click the E-Mail button in Wavenet.signIn
  4. Welcome to your new inbox!  Within ten minutes or so, all new email sent to your e-mail addresses will be delivered to your new Google inbox.welcome
  5. Now we need to setup Gmail to send e-mails from your long-form Pepperdine address – In this example, it only is set up for jdoe2@pepperdine.edu, but now we need to set up john.doe@pepperdine.edu.  Click the gear in the top right, then click Settings.settingsNext, click Accounts, and then “Add another eMail address you own”accountsNow we need to add the long-form e-mail address, so fill in the information with your name as you would like it displayed (“John Doe” in this case), and your long-form Pepperdine e-mail address (John.Doe@pepperdine.edu).  Click “Next”, then “Send Verification”.addEmailYou’ll need to verify that you own that e-mail address, so check your new inbox for an e-mail seeking verification.  It may be in your Spam – check on the left hand column under “More” for “Spam”.  If it is there, click “Not Spam”, then find it in your inbox and click the verification link.
  6. You’re all done!  If you want, you can set your long-form Pepperdine e-mail as the Default e-mail, to use it instead of the short jdoe2@pepperdine – that can be done under the Accounts menu.  Enjoy all the features Google Apps has to offer!

Google Enterprise Email for Android

If you have a mobile device and would like to connect to your Pepperdine email account, you have a few options. First, you will need to know which device you have – whether iPhone, Android, Windows, or Blackberry. You will also need to decide whether to use Microsoft Exchange or Google Enterprise Apps. You can learn more about Google Enterprise Apps at google.pepperdine.edu. If you have already taken the plunge and would like to install your Google Apps account on your Android phone, this post is for you.

Pepperdine’s IT department has set up a page for mobile devices, and you can find information at community.pepperdine.edu/it/services/phone/cellular. There is a link for Android Devices, but the information is geared toward the Exchange option rather than Google Apps.

Your setup process may vary depending on your device, but typically you can begin by going to the Accounts option under Settings, and selecting the New Account option. When prompted, select IMAP rather than POP3 or Exchange. Your Google Apps user ID is your WaveNet user name @pepperdine.edu. If you use the first.last@pepperdine.edu format, you won’t be able to log in.

Next, you’ll need to choose the incoming and outgoing servers. For incoming, type in imap.gmail.com, and check the box for SSL security. For SMTP, type smtp.gmail.com, and select SSL again.

Once these settings are in place, you should be prompted for some basic personalization, and you’re all set.

This has been a brief walk-through for setting up Google Apps on your Android phone. The variety of Android devices out there may require slight variations in this setup process. If you need a more detailed walk-through, or get stuck in the setup, feel free to contact Jared Padgett or David Dickens on the 1st floor of the law library, or call the help line at 7425.

Gmail Adds Contact Picker

From the department of life’s little improvements Google adds a contact picker to Gmail. You could always auto-complete from the composition window, but this is definitely an elegant improvement particularly when choosing several people to email at once, or if you have a very large contact list.

Other Google products like Google Docs and Calendar have had this for a while, but it’s nice to see it in Gmail. I’m hoping this means they will be soon supporting external address books in the enterprise Google Apps. One of the few down sides to moving to Google Apps at Pepperdine is the loss of the Global Address List.