Tag: Zoom Tools
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Reply All? How to turn it off by default
Ever get an email that was a personal reply to a group message? Was that message really meant for you? Not likely. Ever send one like that? I’m sure was an accident. If you want to turn off the default “Reply All” feature in Google Mail here are some step by step instructions: 2. Scroll…
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Blur Background: New Feature for Zoom Update
Students and Professors alike may wish to avoid showing their actual surroundings during a Zoom call. Zoom has a feature that enables a user to blur their background (as opposed to changing it). If, for some reason, you do not see this option in your Zoom settings, you may need to update your version of…
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Google Docs (and more) off-line
So what to do when the power goes out and you don’t have access to the internet? Just yell. It’s what I do! It’s true, your laptop still has plenty of battery power but you use the Google Suite from Pepperdine and that requires an internet connection to use right? Not necessarily. You can set…
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Security Risk With Storing Passwords in Browser
It is becoming increasingly popular to store passwords automatically, as modern browsers come equipped with password managers that store login credentials. The centralization of passwords becomes dangerous when one part of your browser system is exposed to someone else however, which can happen through hackers decoding weak passwords (such as 123456), or password sharing to…
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The other UPS, Uninterruptable Power Supply
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With the power outages affecting our students, faculty, and staff, the IS team recommends using an Uninterruptable Power Supply, UPS, to protect your electronics and keep you working. A UPS is a battery backup for your electronics. Depending on the size of the UPS, they can provide a few extra minutes of power to safely…
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Zoom on your Phone
As we continue working and teaching online, you may need use your phone for your Zoom classes and meetings. Remember that you’ll need to sign in using Pepperdine’s Single Sign-On (SSO) service. To do this, select SSO and not the email login option. You may need to scroll down to select SSO. Next, enter Pepperdine…
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Nefarious Texts! – DON’T CLICK!!
Yep, the holiday season is in full swing and the crooks are out to help themselves…Please be alert to the possibility that you will receive “alerts” via text message (and email too) that purport to update you on the shipping status of something you have ordered. We strongly recommend that you NOT click that link in…
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Zoom: Turn on Captions as a Participant
For information on how to enable closed captions for your meeting/class/event as a host please see this page. Desktop Client 4. Click Closed Caption to start viewing closed captioning. Tip: Click and drag the closed captioning to move its position in the meeting window. (Optional) To adjust the caption size: Mobile Application 3. Tap Meeting.4.…
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Zoom: Automatic Closed Captioning
Automatic Closed Captioning is a new feature in Zoom that can be helpful for your students. See this article for Participant View of Closed Captions. To enable automatic Closed Captioning in Zoom (as the Host): 2. Go to pepperdine.zoom.us and select Sign in. 3. If needed, log in using your Pepperdine Network ID and Password.…
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Zoom Retention
Zoom recordings are generally stored in the Cloud, which does not have infinite storage. To preserve room for new incoming recordings, Pepperdine is implementing a six month Zoom retention period. This retention period is important to ensure that enough cloud storage space remains available for our community during an active academic term. It will also…
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Accessing a Recording in Zoom for Students
If you are trying to access a recording in Zoom, and receive an error screen such as the one below, then you may need to re-log in to access the recording through SSO. Please view the steps below on how to do so. Accessing The Recording 1. If already logged in to Zoom, log out.…
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Clear Browser Data and Cache
Your browser saves time by navigating through shortcuts to saved or cached information. This means that if a website is changed or upgraded, your browser may rely on saved or cached information to load the page. This can occasionally cause some discrepancies between an older version of a webpage and a newer one. You can manually…
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Adding an Alternative Host in Zoom
Zoom is an online meeting platform and the University’s web conferencing software that will be used for holding classes online. Alternative hosts possess the same abilities as co-hosts (managing participants, admission, recordings, etc.), but also have the additional privilege of starting the meeting on the host’s behalf. Some professors may find it beneficial to make…
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How to Disable Chat in Zoom
There are instances in which a professor would prefer to disable the chat feature in Zoom meetings, whether that be to prevent notifications or to discourage potentially distracting engagements. To do so, please view the instructions below for this quick process. 1. Note that you can only change this setting after you have begun your…
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Online Teaching Back-Up Plans
In case you are dropped from your Zoom meeting there are some back-up teaching procedures you should know–with the possibility of blackouts, brownouts, or sluggish internet, it’s good to have a backup plan. Shut down and re-start your computer The first action you should take if you are unable to join your meeting is to re-start…
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How to Watch a Zoom Recording
After a Zoom meeting has commenced, in most cases you may access a recording of the meeting via the Zoom Pro tool. Please follow the instructions below to view your recordings. NOTE: If you are hoping for a transcript of the recording, you may need to wait a little longer because sometimes Zoom’s transcription coding…
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Dual Monitor SetUp with Zoom
Faculty may utilize Zoom’s dual monitor display feature so the students’ video layout and screen share content can be placed on two separate monitors/screens. Specifically, gallery (grid view of all of your students) or speaker view (full screen view of the current speaker’s video) can be displayed on one monitor while the other monitor displays…
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Zoom In-Session Features: Breakout Rooms, Screen Share, Recordings and More
Now that you know the basics of Zoom and and the Zoom Pro Tool, we will dive into the specifics of what tools and settings Zoom has to offer once in the meeting session. Please view the informational video below to learn more about how to efficiently use Zoom’s in-session features, which include the following:…
