Many working professionals use Microsoft Word on a regular basis. It comes second nature to type documents, however, some of the best practices for productivity are sometimes overlooked. View PDF Version of the Quick Guide.
Best Practice #1- Save and Save Often
Keyboard Shortcut = hold CTRL and S at the same time
Set your Word Software to save automatically, in case you forget to manually save:
- Click File
- Click Options. A new window will appear.
- Click Save.
- Under Save documents. Check mark Save AutoRecover information every ____ minutes. And use the drop down menu to pick a few minutes. IS Recommends 5.
- Check mark Keep the last autosaved version if I close without saving
- Click OK
Best Practice #2- Save Version Reiterations
You’ll have early “draft” versions you can refer back to if necessary. A good file name includes the title, date, and version number so you can easily see when you created a document and the current version:
Best Practice #3 Save in Multiple Locations
If your computer breaks or gets lost, you have backups of your work
- Hard Drive (AKA computer)
- Flash Drive (AKA thumb drive, USB drive)
- Drop Box or Google Drive
Best Practice #4 Use Templates
Like how a document looks? Save it for reuse as a template (see topic on Creating Templates).
Best Practice #5 Use Track Changes
Keep track of your edits until a final version is needed (see topic on Collaborating with Word).
You may also be interested in viewing Word Keyboard Shortcuts for tricks.