Word 2010: Footnotes, Headers & Footers

This week, I will lead a workshop on Footnotes, Headers, and Footers using MS Word 2010 at Pepperdine University School of Law. While preparing for this workshop, I learned a few new things about these document elements and will now share my findings below. At the bottom of this post is a link to a PDF file which contains step-by-step instructions on how to insert and customize those elements. Please view for additional information.

Inserting Footnotes: Inserting footnotes into MS Word 2010 is simple and easy. The toughest part is figuring out how to cite the material using the Bluebook citation rules (which I won’t get into here). With your document open, bring your cursor to the place in the text where you would like to add a footnote. Click on the References tab at the top of your screen. Then select Insert Footnote. Your footnote has now been added. A small superscript footnote call number (as Bluebook calls it) has been added to the text, and at the bottom of the page you will see the same number and a place for you to enter the citation.

MS Word 2010 ToolbarCustomizing your Headers & Footers: Inserting and customizing Headers and Footers in Word 2010 is a bit more complicated than inserting footnotes. To get started, the easiest way to begin editing your Header or Footer is to double-click on either the top (Header) or bottom (Footer) of a page on your document.  This will open up the editing space. An alternative method would be to click on the Insert tab and then select either Header -> Edit Header or Footer -> Edit Footer.

You have two options for editing your Header or Footer: (1) use the built-in gallery styles which gives you a fully assembled Header or Footer with some or no blanks to fill in, or (2) create a custom designed Header or Footer with the Quick Parts feature. To use a built-in gallery style do the following: with your Header or Footer space open, click on the Header or Footer button in the Header & Footer Tools Design Section. This will open up a list of options to choose from. Some options you can simply insert and then you are done, other options require you to enter in a minimal amount of text.

To create a custom Header or Footer, click on the Quick Parts button in the Header & Footer Tools Design section. This will allow you to insert customized fields (date, time, # pages, etc.), auto text, and document properties (title, author, published date, etc.). For more detailed information and step-by-step instructions on how to do this, click on the PDF link at the end of this post.

MS Word Toolbar for Headers & FootersCreating Unique Headers & Footers: Remember that you do NOT need to have the same Header or Footer across all pages in your document. You can have a different Header/Footer on the first page, different Odd & Even page Headers/Footers, and you can have a different Header/Footer per section (if you break up your document into sections).  For more detailed instructions on how to do this, click on the PDF link below.

Additional Resources (PDF): Footnotes, Headers & Footers: MS Word 2010