PowerPoint Dos and Don’ts

PPT LogoA useful and common teaching tool is Microsoft PowerPoint. Common uses of PowerPoint are: instructional purposes, large group presentations at conferences, and informational presentations for interview purposes. This article will cover a few Dos and Don’ts to effective Presentation Building.

Do Limit Text. A common presentation mistake is writing a full paragraph on your slide and then reading it verbatim. This has several problems. First, your audience may not be able to read the entire slide before you advance. Second, the more text on a slide, the smaller the font, thus resulting in slides that are visually difficult to read. Third, as a presenter, you may not look like you know your material if you are reading it word for word. Instead, use only key words and important phrases on the slide to help jog your memory about the material. Then have a dialogue with your audience about the topic.

Do Limit Text VS. Don't Write a Full Paragraph

Do Use Progressive Release of Bullets. This will keep your audience alerted to where you are in your presentation. In addition, the slight change in the slide as you progressive from one bullet to the next will draw the audience’s attention to the presentation.

Don't Bullet VS. Bullet 1Bullet 2Bullet 3

Do Embed URL Links for easy access to Web pages.

Do Embed Video and Audio Files. Make sure you have the files in the same folder as your presentation so that they play when you take the presentation to a different computer.

Don’t use Too Many Transitions. This can distract from valuable content.

Do use Contrasting Font and Background. Don’t use light colored font on light background or dark colored font on dark background. This will make the presentation visually difficult to see.

No Contrast VS. Contrast Color

Do create a Master Template Style. This will make building multiple presentations easier and less time-consuming.

Do use Graphs, Charts, and Models to represent facts in place of text.

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