CSOL Faculty Zoom User Guide

Zoom is an online meeting platform that can be used for holding classes online. Here, you will learn how to set up your Zoom classroom link as well as how to access the session. To view the guide in PDF format, please click here.

This blog article covers the items below:

  • Schedule a Zoom class meeting link
  • Start a meeting
  • Manage participants
  • Share screen
  • Breakout groups

Schedule a Zoom class meeting link (for faculty)

  1. Go to the Zoom website at http://pepperdine.zoom.us
  2. Click “Sign In.”

You will then be directed to the Pepperdine Central Authentication Page.

3. Login using your WaveNet username and password. (The same credentials you use for getting your Pepperdine email and WaveNet)

4. Once logged in, click on “Meetings” on the lefthand menu.

5. Select “Schedule a New Meeting.”

Now, you may proceed to fill out the information for your meeting.

6. To the right of “Topic”, fill out your course name. (It is important to include your own last name and your section, if applicable; this information will allow students to easily find your course.)

7. At the middle of the page, find “When” and select or type in the date and start time of your class. If your start time isn’t in the drop down, pick an earlier time.

For duration, select the estimated duration of your class. Note that it is better to go a few minutes over your estimated class time than under… Zoom also gives you a 40 minute grace period beyond your stated duration to ensure that you will have plenty of time before the session ends.

8. Find the “Video” section. Set your “Host” and your “Participants” video settings to “Off”.

9. Just below the Video section, locate the “Audio” settings. Set to “Computer Audio”.

10. Scrolling down further, you will find “Meeting Options”.

  • Select: Mute Participants upon entry,
  • Enable waiting room
  • Only authenticated users can join

11. Click “Save” at the bottom of the screen.

12. At this point, copy the meeting link and paste it in an email along with the course name. Please send to this email support@law.pepperdine.edu.

Starting your meeting:

1. To join your meeting when the time and date comes, simply browse to “pepperdine.zoom.us”.

2. On this page, login as before (see step 1).

3. Lastly, click on “Start” to begin the class.

Additional Information:

Manage Participants

To manage participants and access their settings, the host may click the “participants” icon on the bottom toolbar.

Here, the host can access audio/visual and control settings for the other participants in the meeting. You may manage the settings for audio, and send messages from the manage participants feature.

Share Screen

To share your screen in zoom, click the “share screen” icon. Then you will need to wait for the student(s) you are sharing your screen with to accept; with the sharing feature, they will be able to see your screen.

This feature will allow you to share PowerPoints or other media with the students, mirrored on their own screen.

You do not need to grant access to participants during screen share, and you may block participants from accessing the screen share if necessary.

After clicking “share screen”, you will have the option to choose which screen the students can view. You may choose to have them view your entire desktop, just a browser or PowerPoint, or a different web page.

See a quick video to better understand how to share your screen.

Breakout Groups

One helpful feature on Zoom allows you to split your Zoom class into sub-meetings, called breakout rooms. The feature enables the host to split participants up into groups, where they can interact with each other in their own meeting space.

Breakout rooms are separate chat rooms with full audio, screen share and visual settings. The meeting host has the ability to split the members of the class into these separate sessions automatically or manually, and can switch between sessions at any time. Up to 50 breakout rooms can be created and a room will hold 200 participants maximum.

It is important to note that the host will need to monitor the breakout rooms and have full control of the meeting, by responding to participants’ questions and giving assistance when needed.

To create separate breakout rooms for the participants of your meeting, click “breakout room” in the bottom tool bar.

This will prompt you to format the room for participant number and assignment. When customized, click “create breakout rooms” to enable access to the participants of your meeting.

There, you will be able to view the breakout room you have created, and manually assign/rename/delete the room. At the bottom of the breakout room box, you may also add rooms.

Law School Email Signature Update

Information Services is happy to announce an improved system for email signatures at the Pepperdine Caruso Law School (yes, remember that it’s now Caruso!). This new stationery system will be effective starting Nov. 26. We ask all members of staff and faculty to abide by the instructions listed in this article to ensure a sense of uniform professionalism and consistent brand identity.

Please make sure to scroll to the bottom of the page to utilize our 50th anniversary email signature!

Again, the informational instruction page link is here: https://community.pepperdine.edu/imc/resources/style-guide/email-signatures/

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Lexis-Nexis

Lexis-Nexis (http://www.lexisnexis.com/lawschool): Lexis is an online legal research system used primarily by attorneys but also government agencies and other business professionals. The traditional version of Lexis, often called Lexis.com has been available online since 1999. In 2012, Lexis Advance (a new, enhanced) version of Lexis was released. You are given free access to Lexis. However, you will have to specifically request access to Lexis Advance by contacting the Lexis-Nexis rep, Charla Strong at: Charla.Strong@lexisnexis.com

Lexis-Nexis Advance Log In: https://signin.lexisnexis.com/lnaccess/app/signin?aci=la

Register Your Password at Lexis-Nexis Instructions: In order to use Lexis-Nexis or Lexis-Nexis Advance, you will need to first register your activation code. You should have received your activation code at Orientation or via email (your Pepperdine account). If you feel that you have not received an activation code, email gilbert.marquez@pepperdine.edu with the subject line: LEXIS NEXIS ACTIVATION CODE.

Additional Lexis-Nexis Resources: On the Lexis-Nexis law school homepage you can find tutorials and webinars that cover a variety of Lexis related topics. The tutorials are only 5 minutes long and the webinar recordings are from live events hosted online for students. They cover a variety of topics and range from 45 minutes to an hour.

**Please note: You will learn more about Lexis in your Legal Research & Writing course**

If you didn’t receive your LEXIS Registration ID, please email Gilbert Marquez with your Pepperdine Email at gmarquez@pepperdine.edu

Courses by Sakai

Both TWEN and Courses are utilized by both students and faculty for effective classroom communication. Read on to learn more about COURSES.

Courses

Courses is Pepperdine’s open-source, learning management system that offers faculty and students a collaborative online environment to support teaching and learning. Basic features of Courses allow faculty to post syllabi, grades, and announcements. For more information, visit the University’s Courses Community page.  Watch the video below to learn more about the basic features of Courses and view the user interface. For step-by-step instructions and a list of FAQs, please visit Pepperdine’s Courses Faculty Guide.

Additional Features: Anonymous Grading in Courses

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Examplify: The Application’s Service is Unavailable Message

So you’re all ready to rock this final, you’ve studied, have a stupendous outline, now all you need to do is type this essay portion and you’re practically on summer break. You double-click on the Examplify icon to launch the program and watch the load screen run up to 50% and then BOOM… you get a warning that says “The Application’s Service is Unavailable, please retry or contact your administrator.”

With the seconds ticking down to exam time you can feel the panic start to set in as your heart begins to race and your stomach starts tying knots like an Eagle Scout.

But it’s going to be OK! All you need to do is follow the below steps and you will be back up and running in time to still own this final!

Step1:  Right click the Examplify icon on your device, from the menu options, choose Run as Administrator. That’s it, this should fix the problem for most users. However, if you receive the same error message, proceed to Step 2.

Step 2: Navigate to the Services Console

Click the Start button and type in “Services” in the search field for the local services application. Launch the application

 

Step 3: Restart the ExamplifyService

In the Services application, find the item named ExamplifyService

Step 4: Double click the ExamplifyService. This will open up a new window. Ensure that the Startup Type is set to Automatic.

Step 5: Click the Start button on the left. After this service starts, Examplify will open as normal.

Note: If the service is not listed, you will need to re-install Examplify and/or check your antivirus settings to remove it from the quarantine.

Now go conquer this final exam!

MAC USERS

If you find yourself in a similar situation with the same error message, or worse, your Examplify simply won’t launch at all and just bobs up and down without ever loading, then your solution is similar.

Step 1: Simply create a new user profile on your computer. Make sure the new user profile is set as an Admin (Administrator) – For instructions on how to create a new user profile, please visit Apple’s support page for setting up new user accounts.

Step 2: Log into the new profile and launch Examplify.

That’s it!

See examsoft.com/support for additional information.

Free and Discounted Software for Students: Microsoft, Adobe and Windows

Being a Pepperdine student has a variety of perks, ocean view, Olympic swimming pool, close access to the beach, and now either free or discounted access to software such as Microsoft Office 365, Adobe Creative Cloud and

Microsoft Office 365

As a Pepperdine student, you can sign up for free access to Microsoft Office 365 and earn access to Microsoft Office tools like Word, PowerPoint, and Excel. Simply go to the Microsoft online store and enter your Pepperdine email address, then follow the prompts to set up your free account and that’s it! Simply download the Desktop apps to your computer and you will be writing in style in no time.

Adobe Creative Cloud

With your Pepperdine student email, you can download Adobe Creative Cloud and earn access to software like Acrobat PDF, Photoshop, Indesign and more for $19.99/month instead of the standard payment of $52.99/month. To purchase the subscription, visit their website for more information.

For more information on student discounts provided to you, please click here to be redirected to Tech Central’s page. Thanks for being a Pepperdine Law student and we hope you enjoy your free and discounted software with an ocean view.

Final Exam Prep: ExamSoft

ExamSoft Logo

First-time exam taker? Did you get a new computer since your last exam period? Have you recently upgraded your laptop operating system? Don’t forget to download ExamSoft to your computer for Final Exams!

ExamSoft Worldwide produces the Examplify examination software used by many law schools and state bar examiners. This software is a secure essay exam word processor. Pepperdine School of Law allows students to use this software to take their mid-term and final law exams. If you plan to use your laptop computer to take your exams, Examplify is required. The majority of students currently take all or some of their exams via this program.

Examplify can be downloaded from the Internet (http://www.examsoft.com/pepperdinelaw) and installed on your laptop computer. In order to use the ExamSoft Examplify program at Pepperdine University School of Law, you MUST agree to the terms of this ExamSoft Student Agreement.

For more information, check out Examsoft’s Exam Taker Guide for everything you need to know about using Examplify.

ExamSoft Releases periodic updates to Examplify that update to your computer automatically, overnight. These updates include general Performance Improvements and Software Bug Fixes. Most often, students do not notice the changes. For information on the current updates, you can visit the ExamSoft Support page regarding Releases.

 

Panopto: Class Recording

Interested in recording your class? Panopto is Pepperdine University’s lecture capture system. The software is installed in every classroom and is simple to use.

To read more about the benefits of utilizing Panopto, please click here to be redirected to Panopto’s blog post, “Video Recording Without the Hassle.”

If you plan on recording your class more than once a semester, please contact support@law.pepperdine.edu to request an account. You’ll get your recording links emailed to you automatically if you have an account.

There are different recording options, such as:

  • Audio– all recordings capture audio by default
  • PowerPoint– records the presentation slides you show on the class computer by default
  • Video– available for classrooms with cameras, records the front of the room only
  • Primary Screen– records any applications you use on the class computer, such as Word Documents, Web pages, Excel Files, TWEN Course page, etc.

CALI Lessons

CALI Lessons IconCALI [The Center for Computer-Assisted Legal Instruction] is a  resource provided by Pepperdine School of Law for students that includes over 1,000+ interactive online tutorials written by law professors, on over 40+ subject areas. This includes, but is not limited to topics such as, 1L-First Year Lessons, 2L-3L Upper Level Lessons, Administrative Law, Tax Law, Constitutional Law, Legal Research, Property Law, Civil Procedure, and Environmental Law. These interactive tutorials are an excellent resource to enhance your studies. You may find that one or more of your professors will require you to use CALI lessons in the course of your studies.

CALI Registration Code: In order to take advantage of the CALI interactive online tutorials, you will need to register with the CALI service.  You will need the institutional registration code to do so. The Pepperdine School of Law CALI registration code is available in the Law Library at the Computing Support Desk at the Public Services Desk.

CALI also provides additional services including (but not limited to):eLangdell Icon

  • eLangdell: Free eBooks for Legal Education – before purchasing textbooks, consider checking out this resource to see if your textbook is available for free.
  • Classcaster: Free blogging and podcasting tools/network

HOTMAIL Banned: As of August 22, 2012 the CALI organization has banned Hotmail Email Accounts due to a large number of spam issues. If you used a Hotmail Email Account to log in to CALI you have the following two options:

(1) Send an email to webmaster@CALI.org with your name and a non-Hotmail email address that you wish to use with your CALI account.  The switch over will have to be done manually, so it’s entirely foreseeable that the process may get clogged up. If you want instant gratification and access….

(2) Create a new account using a non-Hotmail email address.  Please note, if you do choose this option, you will lose all access to previous lesson run information. You will also need to obtain a valid authorization code. Speak with someone at the Computing Support Desk at the Public Services Desk for this information.

Getting Connected – Internet Access in The George Page Complex

In our digitally-connected world, it seems everything requires access to the internet now. Laptops, gaming devices, TV’s Bluray players, refrigerators, microwaves, toasters, pencil sharpeners… Ok maybe not Everything, not yet anyway. 

But all that connecting does make you wonder, “How do I connect all my stuff in on-campus housing?” Well, we have a few tips for you to follow.

If you have a laptop, desktop computer, tablet, or mobile device (smartphone) simply turn on your WiFi and choose the ‘pepperdine’ network from your list of available network options. Then open any browser and navigate to www.pepperdine.edu  and follow the “Faculty, Staff and Students” connection prompts to register your device on the network and connect.

You will need to know Wavenet ID and password so be sure to have this information readily available or memorized.

If you have friends visiting who wish to know how to access the internet, follow the instructions on Pepperdine’s Connection Page to help get them connected.

Well, that part was easy, but what about a TV or streaming device? If your device has a web browser you can connect the same way as a computer. However, if your device does not, then follow the below steps.

  1. Select the Pepperdine network from your system’s network settings.
  2. Use your computer to access wavesconnect.pepperdine.edu and accept the use policy.
  3. Choose the “Non-browser Devices” link and follow the instructions at that page.

If those don’t work, check out the University’s WiFi FAQ page for more tips.

TV and Internet streaming is available on your TV or streaming device via the University’s partnership with Philo Edu. For more information on how to connect to this service, check out the School of Law Housing Page.

Lastly, be sure to review all Rules of Wireless usage to make sure you are being a good wireless neighbor to your fellow WiFi users. TIP: Devices that put off their own WiFi networks like wireless printers and routers are prohibited on campus as it can jam the network signal for other students.

Happy streaming!