Upload Exam File

  1. Begin by taking clear pictures of your exam pages with your phone. Ensure that each page has your exam ID written on it as well as the page number (e.g. Page 1 of 5). The pictures should not cut off any corners of the pages, or obscure what is written in any way. See examples below.

2. Send your photos to your computer. Two easy ways to do this are through airdrop, if your computer is compatible, or email.

3. Navigate to the “Accounting and Finance Final Exam Upload” google form. For the third question, choose “add file” and then “select file from your device.”

4. Select your file from your computer. Only choose one of your pages per submission; you will need to fill out a new google form for each page.

5. Select “open” and your file should appear as attached. Submit the document and repeat for other pages.

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

Microphones Best Practices

Classroom Microphones

Two microphones are installed in each classroom, a lapel, and a handheld microphone. These microphones are used to share your audio in the classroom and over Zoom. 

Best Practices for Microphones

Make sure the microphone is pointing towards your mouth. 

Speak loudly and clearly. Speak as if you’re talking with someone in the last row of seats. 

Return the microphones to the charging station when not in use. 

Do not drop the mic. 

Lapel Microphones

Lapel microphones have a bodypack and a clip-on microphone. The bodypack can be clipped onto a belt or placed in a pocket. The clip-on microphone should be placed around the top third of your chest. The microphone clip rotates, so rotate it so the microphone is pointing towards your mouth. The power switch is on the top of the bodypack. 

Lapel Microphone Best Practices:

Do not wear a necklace that rubs against the microphone. 

Do not wear low-cut shirts. The microphone may not be close enough for clear audio. 

Make sure the microphone is pointing towards your mouth. 

Speak loudly and clearly. Speak as if you’re talking with someone in the last row of seats. 

Return the microphone to the charging station when not in use. 

Handheld Microphones

Handheld microphones have the microphone at one end and the transmitter at the other end. The power switch is on the side of the microphone. Hold the microphone by the body and point the microphone end towards your mouth. 

  • You can not be heard if you’re using the wrong end of the microphone 
  • You can not be heard if you’re using the microphone as a pointer. 
  • Your voice will be muffled if you hold the microphone end. 
  • The connection may drop if you hold the transmitter end. 
  • Do not drop the mic. Mic drops always cool but dropping it will break it. 

Charging Station

Please return the microphones to the charging station when you’re done with class. This assures that the microphones are fully charged and do not go missing. 

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

Highlighting Feature in Examplify

For essay questions in exams through Examplify, you may have the option to highlight your text. Please see the guide below for how to access and use this feature.

  1. Open your exam and locate an essay question. Next to the Flag Question button at the top of the page, you should see a highlighter icon. (If this icon is not present, you do not have the option to highlight your text). Click on the icon.

2. Next, select the color of highlight you would like to use.

3. Finally, click on the selection of text you wish to highlight.

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

Multiple Choice Exam Features

Once you have received the email with your start time, end time, and password information, please login to Examplify and click on the exam you previously downloaded to take in ExamSoft. 

  1. The question number you are on is marked in the left-hand column. Note that for exams with many questions, you need to scroll to the bottom of the page and click the down arrow to continue to view more questions. The example below shows 8 questions, but there are 10 total, viewable by clicking the arrow.

2. If you know an answer is incorrect, you may eliminate it from view by clicking the “eye” icon to the far right of the question bubble.

3. By clicking on the “tool kit” button in the top right of your screen, you may adjust the text size as well as add an alarm for your convenience.

4. If there are question attachments in your exam, you can access those under the “question attachment” header.

5. You may click “flag question” above the question you are working on, if you do not know the answer and wish to return to it later. This will flag the question number in the far left-hand column to indicate you need to return to the question.

6. The exam attachment will appear in your PDF reader and allow you to Print from your PDF application, typically using the printer icon at the top of the screen. 

7. There is a timer at the  top of your screen. (Please note: It is your responsibility to start and end your exams on time.  Your exams must be uploaded by the exam end time and will not allow for a “late start/end time”)

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

Blur Background: New Feature for Zoom Update

Students and Professors alike may wish to avoid showing their actual surroundings during a Zoom call.

Zoom has a feature that enables a user to blur their background (as opposed to changing it).

If, for some reason, you do not see this option in your Zoom settings, you may need to update your version of Zoom.

Updating Zoom

One way to download Zoom is by navigating to this link: https://zoom.us/support/download

Alternatively, you may check for updates by following these steps:

  1. Click on your Zoom App on your desktop, and select “sign in with SSO

2. Enter the pepperdine.zoom.us domain.

3. Enter your Campus Wide Network

4. You will be prompted to open Zoom.Us

5. From there, you will be logged in to your desktop Zoom app. Click on your profile picture.

6. Click on “Check for updates”

7. You will be notified if there are any updates you should install. If you are up to date, you will receive a screen confirming you are up to date.

Implementing the feature

1. Once in your meeting, click on the arrow next to your video icon in the bottom left corner. Then, click “choose virtual background.”

2. In your Zoom application, you should now see a “blur” option in your background and filters tab. Select this option.

3. Back in your meeting, your background should now appear blurred!

IF YOU NEED ANY TECHNOLOGY ASSISTANCE, PLEASE FEEL FREE TO REACH OUT TO INFORMATION SERVICES AT (310) 506-7425 OR SUPPORT@LAW.PEPPERDINE.EDU. GOOD LUCK!

Security Risk With Storing Passwords in Browser

It is becoming increasingly popular to store passwords automatically, as modern browsers come equipped with password managers that store login credentials. The centralization of passwords becomes dangerous when one part of your browser system is exposed to someone else however, which can happen through hackers decoding weak passwords (such as 123456), or password sharing to friends and family, which has become increasingly popular in a work from home environment. Due to the passwords being stored on one platform, if someone has access to one password or even access to your browser, they have access to most all passwords stored there.

There are several examples of how this centralization of passwords can create a major security breach: credential dumping happens when a hacker attempts to gain access to your system through persistent phishing or hacking, and there is malware created specifically to steal autofill data (like stored passwords). To read more about these tactics, see this article from the tech help oriented website toolbox.com.

Solutions

To reduce the risk of exposing your information to the web at large, consider taking these steps.

  1. Turn off the auto-fill feature in your password management.
  2. Turn on a “safe browsing” feature in your browser, which will alert you to any breach of credentials or password changes immediately.
  3. Set a password management software. There are plenty to choose from, and these will allow you to:
    -Set a master password that will protect your entire password library.
    -Define optional two-factor authentication (like a text to your phone as well as password).
    -Require manual password entry for sensitive websites, like banks.

If you have any questions, or would like to learn more about the content covered in this article, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Turn Off PowerPoint Presenter View

Turn off Presenter view before a presentation begins

By turning off the presenter view before you begin a presentation over Zoom, your students will not be able to see any personal notes you have created for yourself in the presentation. While presenter view is viable for a classroom setting (where your personal computer screen can be separate from wha a projector is showing), for sharing your own screen over Zoom, sharing the slides without personal notes is best.

  1. Open the PowerPoint you will be sharing. On the PowerPoint menu, select Preferences.
  1. In the PowerPoint Preferences dialog box, under Output and Sharing, click Slide Show.
  1. In the Slide Show dialog box, UNCHECK the Always start Presenter View with 2 displays check box.

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Zoom: Turn on Captions as a Participant

For information on how to enable closed captions for your meeting/class/event as a host please see this page.

Desktop Client

  1. Sign in to the Zoom desktop client.
  2. Join a meeting or webinar.
  3. When closed captioning beings, you will see a notification above Closed Caption in the meeting controls.

4. Click Closed Caption to start viewing closed captioning. Tip: Click and drag the closed captioning to move its position in the meeting window.

(Optional) To adjust the caption size:

  1. Click the upward arrow next to Start Video/ Stop Video.
  2. Click Video Settings the Accessibility.
  3. Move the slider to adjust the caption size.

Mobile Application

  1. Sign in to the Zoom mobile app
  2. Tap the Settings icon.

3. Tap Meeting.
4. Toggle Closed Captioning to on. When you are in a meeting where closed captioning is available, they will automatically appear on the bottom of the screen.

Pulled from Zoom's support page: https://support.zoom.us/hc/en-us/articles/207279736-Managing-and-viewing-closed-captioning

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Zoom: Automatic Closed Captioning

Automatic Closed Captioning is a new feature in Zoom that can be helpful for your students. 

See this article for Participant View of Closed Captions.

To enable automatic Closed Captioning in Zoom (as the Host):

  1. Check for updates on the Zoom app. Select your portrait in the top right, and then Check for Updates in the drop-down menu. 

2. Go to pepperdine.zoom.us and select Sign in.

3. If needed, log in using your Pepperdine Network ID and Password. (You should always log into Zoom using your Network ID and not your email. 

4. In your profile, select Settings and scroll down to the Closed captioning option under Advanced Settings.

5. Select Closed captioning. 

6. This will also turn on Save Captions.

7. In your next meeting, press the Live Transcript button at the bottom of your window. 

8. Select Enable Auto-Transcription. 

9. The live transcription will now appear at the bottom of your screen

10. To adjust the size of the font, select the options button underneath your portrait. 

11. Select Accessibility in the menu and you can adjust the Closed Captioning font size.

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.

Zoom Retention

Zoom recordings are generally stored in the Cloud, which does not have infinite storage. To preserve room for new incoming recordings, Pepperdine is implementing a six month Zoom retention period.

This retention period is important to ensure that enough cloud storage space remains available for our community during an active academic term.  It will also promote good stewardship of University data and resources by encouraging the review and transfer of any critical meeting or lecture recordings to Pepperdine’s longer-term video storage locations.

This will begin January 4, 2021. Please see this timeline to understand when recordings will be deleted:.

What does this mean?

  • Pepperdine’s cloud server will refresh every six months. This means that new Zoom cloud recordings will be available for six months before being automatically moved to Zoom trash.
  • Once moved to trash, meeting hosts (professors) will have 30 additional days to access the recording from trash before permanent deletion.

What to do before January 4th?

  • Review your old Zoom recordings, and determine which ones you wish to keep long term.
  • Download any recordings you wish to keep, and archive in either Panopto or Google Drive. See the steps below for how to archive Zoom recordings.

Archive Zoom Recordings to Google Drive

To archive Zoom recordings to Google Drive, follow the steps below.

  1. Begin by navigating to your online Pepperdine Zoom account, by logging in through https://pepperdine.zoom.us/. For more information on how to access your Zoom account, see Lawtech’s general Zoom page.
  2. Click Recordings from the left-hand tool column.

3. Next, under the Cloud Recordings tab at the top of your page, scroll through your meetings until you find the recording you wish to preserve. Click the More button at the far right of the recording, then from the drop-down menu click Download.

4. You will see the downloaded recording(s) appear at the bottom of your browser, or saved to your downloads wherever they are kept.

5. Now, navigate to Google Drive and log in using your Pepperdine email.

For archiving purposes, we recommend that you create a new folder. To do this, begin by clicking New and then Folder.

6. Name the folder accordingly.

Once you click Create, you will be directed into the folder itself.

7. To upload your recently downloaded Zoom recording, click New (again) from the upper left hand corner, and then File Upload.

8. You will be directed to your files, where you will navigate to Downloads and then select the recording you wish to archive. Select Open.

9. Success! Your recording will upload to your new Google Drive folder, to be archived long-term.

If you would like to mass archive many recordings at once, the process is exactly the same. Just download them all from Zoom, and choose all of the downloaded recordings to be uploaded to your Drive from step 8, instead of one recording only.

For more information, see Pepperdine’s web page on Zoom Cloud Storage Retention.

If you have any questions, please feel free to contact Information Services at support@law.pepperdine.edu or (310) 506-7425.