Tag Archive: Microsoft Office

Where to Find Office Word Tutorials

Need to brush up on the Microsoft Office Suite? Want to learn more about Word, Excel, and PowerPoint?

Check out these great resources:

Microsoft’s website http://office.microsoft.com offers tutorial guides at http://office.microsoft.com/en-us/support/training-FX101782702.aspx

Also, YouTube users generate video tutorials on how to use common applications. You can search for key words in YouTube to see what tutorials are available. An example of a good keyword search is “Formatting Tables in Word“, which results in thousands of videos for you to peruse.

These tutorials walk you through common tasks with graphics and videos to guide you along your way.

Are You Missing Out?

It’s hard to keep up with all the new bells and whistles of MS Office, since Microsoft comes out with a new version every two years or so. In this post I’m going to share with you some new updates to MS Office 2010 that you may have overlooked. I hope these will be useful to you in your personal and professional endeavors. Don’t miss out!!

Instant & Easy Screenshots
Did you know that MS Office tools now provide you with a faster way to take a screen shot and paste it into a document, worksheet, or presentation? All three applications (Word, Excel, and PowerPoint) are equipped with the ability to instantly capture screenshots. Simply click on the Insert tab – then select Screenshot (see image below). You have the option to either take a screenshot of your entire screen (an available window) or choose a selection (screen clipping). Once you make the selection, it is automatically added to your document, worksheet, or presentation.

Screenshot in MS OfficeCustomize the Ribbon
Now you can customize each application in order to make them more relevant and appropriate for your unique needs.The ribbon is the menubar that you see across the top of the screen in Word, Excel, and PowerPoint. See image below.

Ribbon in MS Word

There may be items in this ribbon that you use more than others. Or perhaps there are elements that you use that are not easily accessible on the ribbon. To customize click on the File button in the top left-hand corner of the program. Next, select Options, then select Customize Ribbon. Your options will vary depending on what program you are using. Below is an image of the customizable options for Word.

Customizable Ribbon in MS Word

From this area, you can add items on the left side (commands) to the space on the right side (Main Tabs). You can also un-check certain elements on the right side to remove from the current ribbon. And if you make a mistake and un-check something that you do use, you can always come back and check it later.  One thing I would recommend doing is taking a look at the commands that are not on the ribbon. To do so, where it says Choose commands from (on the top left-side of the window), change Popular Commands to Commands Not in the Ribbon.  This will show you some options that you don’t typically see, but may be useful. If you see something you like, click on the Command and then click on the Add button to add it to the Main Tabs. After you are done making changes, click OK at the bottom of the window and you now have your own custom Ribbon. Enjoy!

SkyDrive Adds a Local Client (Win/Mac)

Everyone needs two things for their most important documents. First, all important data needs to be backed up. Second, if possible, those files need to be accessible anywhere, anytime.

There are a host of products out there that achieve one or both of these ends: Mozy, Dropbox, SugarSync and Microsoft’s SkyDrive. Each of these options has its target market and an enthusiastic user base. Dropbox has been my preferred backup-and-availability client for some time, but Microsoft’s recent upgrade has me considering a switch.

SkyDrive has been, up to this point, primarily a cloud service for Microsoft’s Live suite of Office applications. These light versions of desktop Office software have been a solid contender with Google Apps and Zoho, particularly for enterprise users.

But now Microsoft has introduced a local client for SkyDrive with an offering of 7GB of space for new users. This is a phenomenal offer. For most users, this represents a free way to store all their data securely with almost no administration and get access to it from any computer with a web browser or any mobile device. For those who are used to working with Microsoft Office products, the light versions provided in live are a great productivity and connectivity solution.

I recommend taking a fresh look. Feel free to talk with Information Services  staff members (x7425) if you’d like assistance with any of these services.

A Fix for Auto-Formatting Problems

This is your less-than-60 seconds tip of the day. When you cut-and-paste from your web browser into Microsoft Word, sometimes the formatting can be terrible. This can even happen with PDFs and other Word documents. If, after cutting and pasting, the formatting is terrible just follow this quick tip:

  1. Select the badly formatted text
  2. Press Ctrl + {Space Bar}

Using the control key plus the space bar eliminates all formatting on the text in any Microsoft Office program. There are some ways to reconfigure Office programs to paste unformatted text by default, but they can be complicated to use and have side effects. After all, you might like the formatting much of the time.

So if you have strangely formatted text after cut-and-paste, just select it and hit Ctrl + {Space Bar}