Tag Archive: Google Drive

Pepperdine Google Drive

You can access Google Apps through your @pepperdine.edu account. Google Apps includes the following components: Gmail, Calendar, Sites, Google Drive (formerly Google Docs), Google +, Hangouts, Groups, Contacts, and many more. Please watch the video below to learn more about these components and how they will be useful to you at Pepperdine School of Law. Don’t forget, Google Drive now offers limitless storage for Pepperdine Google users. That’s right, unlimited!

Switching to Gmail at Pepperdine

12.31.gmail2001Email, and the way we send and recieve it, has evolved in the years since it was first introduced.  More and more today, we get overloaded with e-mail, with overflowing inboxes and not enough storage to hold it all.  And recently, Pepperdine has introduced a new tool to help combat your e-mail overflow – Google Apps at Pepperdine.

Why should I change?

You can keep your @pepperdine.edu email address, but use Google’s advanced email interface – without ads. It comes with a powerful spam filter and 30GB of free space to be shared among all available Google services. Google’s powerful search engines means an end to email folders, no more Outlook or .PST files, and your e-mail syncs seamlessly to whatever mobile device you choose.  You’ll never run out of space in your Inbox again, and with threaded conversations, replies to an e-mail get filed along with the first one, giving you a message-board like experience to help tame your inbox.

Ok, I’m in!  How to I switch?  What does it involve?

First off, know that your old e-mail is safe from deletion.  It will continue to live at webmail.pepperdine.edu, and you can switch back if you decide you don’t like Google Apps.  The switch is fairly straightforward – first you set up the account, then you redirect any new e-mail to it, then you set it up to send e-mail.  I’ll cover setup on a mobile device in a later post.

Another quick concept – you have two e-mail accounts at Pepperdine.  One is your wavenet username @ pepperdine.edu, such as jdoe2@pepperdine.edu, and the second is your long-form email, such as john.doe@pepperdine.edu.  I’ll walk you through how to change both to Gmail.

  1. Sign Up for the account.  Visit google.pepperdine.edu and click the giant blue “Sign Up” button.Signup for Google Apps
  2. Redirect your e-Mail.  Visit networkid.pepperdine.edu and click “Redirectredirect1Then choose “Click Here to Continue” at the bottom.redirect2Then choose “Use Google Apps” and confirm any questions.redirect3
  3. Sign in to your new account!  Visit mail.google.com and sign in with your wavenet username @ pepperdine.edu, i.e. jdoe2@pepperdine.edu.
     You can also click the E-Mail button in Wavenet.signIn
  4. Welcome to your new inbox!  Within ten minutes or so, all new email sent to your e-mail addresses will be delivered to your new Google inbox.welcome
  5. Now we need to setup Gmail to send e-mails from your long-form Pepperdine address – In this example, it only is set up for jdoe2@pepperdine.edu, but now we need to set up john.doe@pepperdine.edu.  Click the gear in the top right, then click Settings.settingsNext, click Accounts, and then “Add another eMail address you own”accountsNow we need to add the long-form e-mail address, so fill in the information with your name as you would like it displayed (“John Doe” in this case), and your long-form Pepperdine e-mail address (John.Doe@pepperdine.edu).  Click “Next”, then “Send Verification”.addEmailYou’ll need to verify that you own that e-mail address, so check your new inbox for an e-mail seeking verification.  It may be in your Spam – check on the left hand column under “More” for “Spam”.  If it is there, click “Not Spam”, then find it in your inbox and click the verification link.
  6. You’re all done!  If you want, you can set your long-form Pepperdine e-mail as the Default e-mail, to use it instead of the short jdoe2@pepperdine – that can be done under the Accounts menu.  Enjoy all the features Google Apps has to offer!

Google Slide Presentations Wide-Screen

If you don’t know by now an essential resource of technology professionals everywhere is Google search. Yes, you think we know it all, but it would be much more true to say we know how and where to find all those answers.

My son turned me on to search YouTube in particular. He uses it to find out how to do things in Minecraft or how to make stop-motion lego movies with his Nintendo DS3.

When you ask yourself “How do I…” you might want to try searching YouTube. Videos can be so much more helpful than the usual step-by-step bullet lists elsewhere on the web.

Now on to our topic: Here at Pepperdine School of Law our classroom systems are all Wide-Screen (no longer using the old 4:3 aspect ratio). This works out for most folks using PowerPoint, but if you use Google Presentations you’re stuck in the old mode. Here’s a tutorial for how to force Google to the new format:

I went ahead and did this and created a Widescreen template to use in Google Presentations and made it public. You can view it, copy it (File > Make a copy… in Google Drive) and use it over and over!

 

How Can Google Drive Be Useful to Me?

GoogleDrive

  1. Share files with people, such as meeting minutes, class notes, and task lists
  2. Collaborate on conference presentations with colleagues
  3. Edit student papers with in-text comments
  4. Backup files (you can never have too many copies!)
  5. Work from home without the need of Remote Desktop or your Work Computer
  6. And more…..

Use Google Drive to create and share documents, spreadsheets, and presentations online. Although Google Drive has its own applications, you can download the Google files to your desktop and they will open in Microsoft Word, Excel, and PowerPoint.

Collaborate on projects without the hassle of emailing files and version tracking. Multiple Users can edit the Google files at the same time, without conflict. Revisions are saved automatically and Google Drive has a revision tracking feature so you can see what changes were made, when.

Google Drive can be accessed anytime, from anywhere, via the internet or the Google Drive App

Our friends at University IT have put up some helpful guide information. Check it out today.

Here’s another great article on Google drive with helpful video. Anson Alexander has done great work to make the product accessible to new users–very thorough.

For more information on Google Drive, Faculty can attend the Coffee Talk session on July 18 from 2-3 pm in the Law Library Break Room for a hands-on experience.

Google Drive Storage Increase

 

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Pepperdine has just received the official upgrade to unlimited storage for Google Drive. Now is a great time to look into how this tool can help you make your data more available across more platforms, provide backup and additional security for your cloud based applications.

Our friends at University IT have put up some helpful guide information. Check it out today. Note that they haven’t updated the page to reflect the new limit increase.

Here’s another great article on Google drive with helpful video. Anson Alexander has done great work to make the product accessible to new users–very thorough.

Organizational Apps

Spring Clean your Digital Persona!

Spring Cleaning get you pumped for organizing your life? Keep these applications in mind when organizing your digital life:

GoogleDriveGoogle Drive lets you store and access your files anywhere — on the web, on your hard drive, or on the go. Once you install Google Drive on your computer or mobile device your files go everywhere you do. Change a file on the web, on your computer, or on your mobile device and it updates on every device where you’ve installed Google Drive. This is also a good tool for collaboration with colleagues. Join the discussion on Google Drive at the Coffee Talk July 11 and 18.

AnyListAnyList  allows you to quickly create lists such as Grocery, Task, and To-Do lists. You can also share your list with family and friends. For those who get satisfaction from physically crossing an item off from their list, this application has a tap to cross off feature that strikes through items.

 

EvernoteEvernote is essentially a digital notebook. You can take notes, save webpages, and collaborate with others using this app. All of your Evernote notes and files sync over the Internet, meaning you can use this application on any of your devices and still have access to your latest work.

 

HootSuiteHootSuite Frustrated with the amount of Social Networks you have to maintain? HootSuite allows you to manage and update social networks in one dashboard. Users can also schedule messages and status updates within HootSuite and the application updates all of the social networks at once so you don’t have to.

Basic Technology Advice

ProfHackerFrom ProfHacker over at the Chronicle of Higher Education we’d like to recommend: Basic Tech Advice for Students

Here at ProfHacker, we’ve covered many aspects of guiding students in their use of information and communication technologies for their courses.

For example, Ethan discussed electronic communications policies. Amy wrote about encouraging students’ problem-solving skills. Ryan covered digital etiquette in class. Jason offered 5 tips for dealing with gadgets in the classroom. And Billie provided advice regarding technology policies on course syllabi.

But what you’re really interested in is his “Basic Technology Advice” document on Google Drive. He’s shared it under the creative commons license and opened it to comments from anyone with a Google Drive account.

Check it out today!

Google Drive: Uploading Files

Google Drive (formerly Google Docs) now gives you unlimited free online storage. It can be used as an online repository for all of your important documents. These documents can then be accessed from any computer with Internet access at any time. You can access Google Drive through your @pepperdine.edu account by visiting google.pepperdine.edu. Watch the video below to learn how you can upload documents to Google Drive. This video will also show you how to convert documents (i.e., doc, pdf, docx, html, and other files) into Google Documents.

Google Drive

Google Drive (formerly Google Docs) is a document creation, editing, and sharing tool that you can access online, from any computer with Internet access. You can now access it through your @pepperdine.edu account by visiting google.pepperdine.edu. It is similar to Microsoft Word, with fewer formatting features. Possibly the best feature of Drive is that you now have unlimited amount of storage with your Pepperdine Google account! You can store videos, photos, and documents to free up space on your personal computer.

Watch the video below, to learn more about this tool and how it can be useful to you as a student at Pepperdine School of Law. You can also find more information about Google Drive at http://community.pepperdine.edu/it/tools/storage/googledrive.htm

Online Storage

Image of Google Drive SymbolDo not save files on any public computers in the library. The library computers are routinely cleaned and refreshed without any notice to students. At Pepperdine, the preferred method of storage is Google Drive. This storage solution can be accessed from a public or personal computer as long as you have Internet access.

Google Drive (formerly Google Docs): Allows you to access your files and Google Docs on the web.  It is available for PC, Mac, Chrome OS, iPhone, iPad, and Android devices. You are given 5GB of personal file space free, that can be accessed anytime, from anywhere, via the Internet. To log in through your Pepperdine account, go to http://google.pepperdine.edu and click on the Google Docs link.  For additional information, please visit Google Apps at Pepperdine.