Author Archive: Vanessa Bravo

Are You Missing Out?

It’s hard to keep up with all the new bells and whistles of MS Office, since Microsoft comes out with a new version every two years or so. In this post I’m going to share with you some new updates to MS Office 2010 that you may have overlooked. I hope these will be useful to you in your personal and professional endeavors. Don’t miss out!!

Instant & Easy Screenshots
Did you know that MS Office tools now provide you with a faster way to take a screen shot and paste it into a document, worksheet, or presentation? All three applications (Word, Excel, and PowerPoint) are equipped with the ability to instantly capture screenshots. Simply click on the Insert tab – then select Screenshot (see image below). You have the option to either take a screenshot of your entire screen (an available window) or choose a selection (screen clipping). Once you make the selection, it is automatically added to your document, worksheet, or presentation.

Screenshot in MS OfficeCustomize the Ribbon
Now you can customize each application in order to make them more relevant and appropriate for your unique needs.The ribbon is the menubar that you see across the top of the screen in Word, Excel, and PowerPoint. See image below.

Ribbon in MS Word

There may be items in this ribbon that you use more than others. Or perhaps there are elements that you use that are not easily accessible on the ribbon. To customize click on the File button in the top left-hand corner of the program. Next, select Options, then select Customize Ribbon. Your options will vary depending on what program you are using. Below is an image of the customizable options for Word.

Customizable Ribbon in MS Word

From this area, you can add items on the left side (commands) to the space on the right side (Main Tabs). You can also un-check certain elements on the right side to remove from the current ribbon. And if you make a mistake and un-check something that you do use, you can always come back and check it later.  One thing I would recommend doing is taking a look at the commands that are not on the ribbon. To do so, where it says Choose commands from (on the top left-side of the window), change Popular Commands to Commands Not in the Ribbon.  This will show you some options that you don’t typically see, but may be useful. If you see something you like, click on the Command and then click on the Add button to add it to the Main Tabs. After you are done making changes, click OK at the bottom of the window and you now have your own custom Ribbon. Enjoy!

Google Drive: Uploading Files

Google Drive (formerly Google Docs) now gives you unlimited free online storage. It can be used as an online repository for all of your important documents. These documents can then be accessed from any computer with Internet access at any time. You can access Google Drive through your @pepperdine.edu account by visiting google.pepperdine.edu. Watch the video below to learn how you can upload documents to Google Drive. This video will also show you how to convert documents (i.e., doc, pdf, docx, html, and other files) into Google Documents.

Google Drive

Google Drive (formerly Google Docs) is a document creation, editing, and sharing tool that you can access online, from any computer with Internet access. You can now access it through your @pepperdine.edu account by visiting google.pepperdine.edu. It is similar to Microsoft Word, with fewer formatting features. Possibly the best feature of Drive is that you now have unlimited amount of storage with your Pepperdine Google account! You can store videos, photos, and documents to free up space on your personal computer.

Watch the video below, to learn more about this tool and how it can be useful to you as a student at Pepperdine School of Law. You can also find more information about Google Drive at http://community.pepperdine.edu/it/tools/storage/googledrive.htm

Google Sheets

Google Sheets is a free online spreadsheet tool that is similar to Microsoft Excel. You can now access it through your @pepperdine.edu account by visiting google.pepperdine.edu. This tool has fewer formatting features that its software-based counterpart, but can be accessed from any computer with Internet access. You can also share spreadsheets with others and save the spreadsheet as multiple file formats including (but not limited to) XLS, PDF, and HTML. Watch the video below to learn more about Google Spreadsheets.

Online Storage

Image of Google Drive SymbolDo not save files on any public computers in the library. The library computers are routinely cleaned and refreshed without any notice to students. At Pepperdine, the preferred method of storage is Google Drive. This storage solution can be accessed from a public or personal computer as long as you have Internet access.

Google Drive (formerly Google Docs): Allows you to access your files and Google Docs on the web.  It is available for PC, Mac, Chrome OS, iPhone, iPad, and Android devices. You are given 5GB of personal file space free, that can be accessed anytime, from anywhere, via the Internet. To log in through your Pepperdine account, go to http://google.pepperdine.edu and click on the Google Docs link.  For additional information, please visit Google Apps at Pepperdine.

Westlaw

Westlaw (https://lawschool.westlaw.com): Similar to Lexis-Nexis, Westlaw is one of the leading Internet-based legal research providers.  Westlaw has two versions including their basic Westlaw version and a new, advanced Westlaw Next interface.

To use Westlaw using your Pepperdine log-in information, see the Westlaw Registration Tutorial

Additional Westlaw Resources:

**Please note: You will learn more about Westlaw in your Legal Research & Writing course**

 

If you didn’t receive a Westlaw Registration Code, please email Gilbert Marquez with your Pepperdine Email at gmarquez@pepperdine.edu

Residential Technology

Students living on campus will find each residential room equipped with one network port per student. This port will provide access to the Pepperdine University network and the Internet. The Help Desk is available to troubleshoot connection problems if needed. The University Help Desk is open 24/7 via phone and email at (310) 506-4357 or helpdesk@pepperdine.edu.

Telephones
Pepperdine University provides each residence room with a single telephone line. Pepperdine CampusStudents must bring their own telephones and must get a personal billing number (PBN) in order to make long distance calls.

Acceptable Usage Policy
The use of the Pepperdine University network is a privilege and is subject to the Pepperdine University Acceptable Usage PolicyFailure to comply with this policy will result in suspension of network access, and possible disciplinary action.

Additional Resources:

 

Insider Information: TurningPoint Clickers

Image of PowerPoint presentationFor those of you that use, or will use TurningPoint Technologies‘ clickers in your classroom, here are a few insider tips:

Duplicate Slides: NEVER use the duplicate slide feature in PowerPoint to duplicate a slide that is set up to use clickers. Many things could go wrong if you do this, but the main issue is that your polling will not work.

Countdown Timer: When you add a countdown timer to your slide, you will notice that you have to click the mouse (or right arrow button on your keyboard) in order to see and start the countdown timer. An extra click is required and you may forget this! So, if you want your countdown timer to begin automatically upon opening a slide in your presentation, simply click on Animations at the top of your screen – then select the Animation pane option in the top-right hand corner (your animation pane will now open on the right-hand side of the screen). Lastly, right-click on the countdown timer animation and select Remove. Now, your countdown timer will begin when the slide displays on the screen.

Animations: Have you ever wanted additional content to display AFTER the correct answer is shown and the graph/percentages with student responses are displayed? To do so, highlight an item that you would like displayed, select Animations at the top of your screen, and then select the type of animation you would like by clicking on one of the stars at the top of the screen. If you need to change the order in which your animation is displayed, select Animations at the top of your screen, then select the Animation pane option, then manually drag the animation up or down on the animation pane on the right-hand side to the desired location.

Format: Remember that if you do not have your slide in the proper format (Title & Content) then the polling software will not work. Do not add your own text boxes or use alternate formats (i.e., Two Content, Comparisons, Title Only, etc.) for the question and answer choices.

For additional resources view: