Author Archive: Julie Tausend

Recording Your Class

Interested in recording your class? Panopto is Pepperdine University’s lecture capture system. The software is installed on every classroom computer and is simple to use.

If you plan on recording your class more than once a semester, please contact support@law.pepperdine.edu to request an account. You’ll get your recording links emailed to you automatically if you have an account.

There are different recording options, such as:

  • Audio– all recordings capture audio by default
  • PowerPoint– records the presentation slides you show on the class computer by default
  • Video– available for classrooms with cameras, records the front of the room only
  • Primary Screen– records any applications you use on the class computer, such as Word Documents, Web pages, Excel Files, TWEN Course page, etc.

1.) To start, click the Panopto icon on the desktoppanopto icon, or search for Panopto in the Windows Start Menu to launch the application.

2.) The default login will autofill. If you need the password, call the IS Help Desk, or pick up the in-room IS Support Desk help phone to be automatically connected to the help desk. Feel free to use your own username, if you have one.

3.) Double check that the settings you prefer are selected. Then click the Record button. You can minimize this application (don’t EXIT or close the program or shut off the computer) to show your class materials.PanoptoRecord
4.) When your class lesson is over, click the Stop button.  Once you click stop and the recording begins to process, it’s okay to minimize the Panopto screen and leave the classroom. Contact the IS Help Line for help retrieving your recording link.

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The Library Breaks Out the Playstation!

This article was written by Danielle Minke.

Are you tired after a long day of class?
Do you have extra time to spare? Do you want to just relax? 

playstationThe School of Law Harnish Law Library has the remedy you seek! The library is the proud owner of a PlayStation 3! This gaming console is available for all law students to play within the library; it is hooked up to the flat screen television across from the Public Services Desk.

Games available, include:

  • EA Sports: Fifa Soccer 13
  • Lego: Harry Potter Years 5-7
  • Little Big Planet 2, Special Edition
  • Portal 2
  • Sonic Ultimate Genesis Collection
  • Lego: Batman 2 DC Super Heroes
  • Little Big Planet: Karting
  • Journey, Collector’s Edition
  • Rayman Origins

Instructions for the Quest to Play the PlayStation:

First Challenge: Choose a game from the DVD Collection.

Games are located next to the Blu-ray and DVDs.

Second Challenge: With the game in your possession, find your way to the Public Services desk. Once arrived, you will be able to unlock your second challenge of obtaining the game and controllers.

Third Challenge: Upon your request, a Public Services employee will set you up on your final stage of the quest. They will unlock the gate where the PlayStation lies. They shall place the game inside the PlayStation and provide you with headphones so that you don’t disturb your studying peers.

Congratulations: You have completed the first three challenges in this quest for playing the PlayStation 3. You are now able to enjoy the fruits of your labor and just relax.

Good luck on your game!

Fourth Challenge: Return controllers and game back to the Public Services desk.

Fall 2013 Update from Technology And Learning

Our friends in the Technology and Learning Group provided us with some updates for the Fall 2013 term:

Checklist for Success!
 Check List  

We’ve compiled our Checklist for a New Semester. It contains the Top 10 faculty tutorials for Courses (powered by Sakai).

And remember, “Publish or Perish!”  Please publish your class sites on Courses/Sakai, otherwise your students won’t see your great content.

Firefox Ate My Video! (The “Mixed Content” Blues with IE & Firefox)
 

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Have some of your embedded videos or web content pages “disappeared”? In early August, Firefox released an update. In this update, they added a new security feature. A side-effect is that some professors are reporting that their embedded videos, images, or web pages are not displaying. (And Internet Explorer blocks content, too.)

 

Want to learn how to address these issues? For embedded video content, please read our recent blog post.  For Web Content links in your class site’s left menu, watch our video on how to edit the link to open in a new window.

Sign up for a Technology Consultation
 

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Would you like to learn more about the above items, find out what’s new in our recent Sakai 2.9 upgrade, or get training on other teaching technologies like Bb Collaborate or Turnitin? Please request a technology consultation.

 

August Appointments: Sign Up Here

September-December Appointments: Sign Up Here

(Tip! Click the gray arrow to scroll for additional dates to book.)

We wish you a great start to fall 2013!
Sincerely,

Technology and Learning
Information Technology
Pepperdine University

TechLearn@pepperdine.edu
http://community.pepperdine.edu/techlearn
Twitter: @peptechlearn

How Can Google Drive Be Useful to Me?

GoogleDrive

  1. Share files with people, such as meeting minutes, class notes, and task lists
  2. Collaborate on conference presentations with colleagues
  3. Edit student papers with in-text comments
  4. Backup files (you can never have too many copies!)
  5. Work from home without the need of Remote Desktop or your Work Computer
  6. And more…..

Use Google Drive to create and share documents, spreadsheets, and presentations online. Although Google Drive has its own applications, you can download the Google files to your desktop and they will open in Microsoft Word, Excel, and PowerPoint.

Collaborate on projects without the hassle of emailing files and version tracking. Multiple Users can edit the Google files at the same time, without conflict. Revisions are saved automatically and Google Drive has a revision tracking feature so you can see what changes were made, when.

Google Drive can be accessed anytime, from anywhere, via the internet or the Google Drive App

Our friends at University IT have put up some helpful guide information. Check it out today.

Here’s another great article on Google drive with helpful video. Anson Alexander has done great work to make the product accessible to new users–very thorough.

For more information on Google Drive, Faculty can attend the Coffee Talk session on July 18 from 2-3 pm in the Law Library Break Room for a hands-on experience.

How To Do Work E-Mail Right

If you’re heading out to a new job or summer internship or a veteran workplace employee, it’s always good to think about how you construct your E-Mails. Take careful consideration of your e-mail so that your message is received and interpreted how you intended.

From Subject Line To Signature: How To Do Work E-Mail Right written by Jacquelyn Smith for Forbes Online on July 8, 2013 details the best practices of constructing and delivering work e-mail. View the full article online at Forbes.

Many of the tips below are common sense, but it’s good to practice consistent e-mail etiquette to avoid embarrassing mistakes:

  • Always write a powerful subject line that will get noticed.
  • Always include a personalized salutation.
  • Always get right to the point.
  • Always keep the message short and succinct.
  • Always make a note of any attachments in the e-mail.
  • Always ensure that spelling and punctuation is accurate.
  • Always use a readable font.
  • Have a specific call to action with response time, if desired.
  • Always include a signature line.
  • Always be conscious of your tone.
  • Always double check that you’re sending the e-mail to your intended recipient(s).
  • Always review the message before you send it.
  • NEVER WRITE IN ALL CAPS.
  • Never write something you wouldn’t want others to see.
  • Never be offensive.
  • Avoid short-hand, texting language (abbreviations), emoticons. and smiley faces.
  • Never use the ‘high priority’ option unless it’s truly high priority.
  • Never send e-mail messages when you are emotional.
  • Avoid using e-mail to discuss issues among several people.
  • Never write multiple e-mails at one time.
  • Avoid using BCC to rat out your co-workers.
  • Don’t resend the same e-mail over and over again.
  • Don’t “reply all” unless everyone needs to get your response.
  • Avoid using e-mail to provide “constructive criticism” or to discuss more serious matters.
  • Avoid sending an e-mail message in the middle of the night.

 

TWEN

TWENTWEN, The West Education Network (http://lawschool.westlaw.com): This is an online course management system where students’ can access course materials, submit assignments via Drop Box, sign-up for office hours (if available), take polls and quizzes, participate in class discussions, and exchange e-mail messages with your students.  The extent of your class TWEN usage is up to you, the professor, and your course objectives and goals.

Register on TWEN: In order to use TWEN you must first register your username and password. If you have already done this in order to use Westlaw, then you do not need to re-register for TWEN .  Westlaw, Westlaw Next and TWEN are all included in the same web site and registration is only required once.

For more information on TWEN, attend the Coffee Talk session on June 27 from 2-3 pm in the Law Library Learning Lab (Room 219). Melissa Hagar will be presenting on commonly used features.

Organizational Apps

Spring Clean your Digital Persona!

Spring Cleaning get you pumped for organizing your life? Keep these applications in mind when organizing your digital life:

GoogleDriveGoogle Drive lets you store and access your files anywhere — on the web, on your hard drive, or on the go. Once you install Google Drive on your computer or mobile device your files go everywhere you do. Change a file on the web, on your computer, or on your mobile device and it updates on every device where you’ve installed Google Drive. This is also a good tool for collaboration with colleagues. Join the discussion on Google Drive at the Coffee Talk July 11 and 18.

AnyListAnyList  allows you to quickly create lists such as Grocery, Task, and To-Do lists. You can also share your list with family and friends. For those who get satisfaction from physically crossing an item off from their list, this application has a tap to cross off feature that strikes through items.

 

EvernoteEvernote is essentially a digital notebook. You can take notes, save webpages, and collaborate with others using this app. All of your Evernote notes and files sync over the Internet, meaning you can use this application on any of your devices and still have access to your latest work.

 

HootSuiteHootSuite Frustrated with the amount of Social Networks you have to maintain? HootSuite allows you to manage and update social networks in one dashboard. Users can also schedule messages and status updates within HootSuite and the application updates all of the social networks at once so you don’t have to.

Sending Attachments

Need to send an attachment via Pepperdine Email? File too large to be attached because of the size restriction? Pepperdine users are offered the Secure Attachment service powered by Accellion.

The service is available to anyone with a Pepperdine email address and allows sending very large files via encrypted email attachments.

The Secure Attachment Server by Accellion uses a web-based email client and receipt system. Your files are encrypted and sent via a link to the recipient(s), ensuring the best possible protection.

To use this service, log into https://attachments.pepperdine.edu/ with your Pepperdine email and password. Attach your files (up to 20GB) and complete the To: and Subject: fields. Additional features such as notification on delivery and sending a copy to yourself are available.
secure

Emergency Preparation

Emergency PreparednessMembers of the Pepperdine community should be aware of all of the resources the University has made available regarding emergency preparedness. The Office of Insurance & Risk, the Department of Public Safety, and the University’s Emergency Operations Committee (EOC), in cooperation with many other departments, work to ensure that Pepperdine is prepared for emergencies when they impact any of the institution’s schools or departments.

Reporting an Emergency:

To report an emergency on the Malibu campus and at all other domestic University campuses, call 911. Then please call the Department of Public Safety at (310) 506-4441.

Being Informed During an Emergency:

Emergency Information Web site

Pepperdine University also keeps an updated Emergency Information Web site informing community members of the current status of the campus: http://emergency.pepperdine.edu/

This Emergency Information Web site may be accessed via a link on Pepperdine University’s Home Page at anytime. You may wish to save the URL for easy referencing in the event of an emergency impacting Pepperdine University in Malibu, or any of its campuses. During an emergency, information on this site will be updated regularly to keep students, faculty, staff, and family members informed with accurate and current information.

Toll Free Emergency Hotline

You can also call Pepperdine’s Toll Free Emergency Hotline: (888) 286-5659.

Everbridge Aware Emergency Notification System

Everbridge Aware is the University’s mass notification system.  The system allows the University to send a message to University faculty, staff and student cell, office, and home phones, as well as send text message, and email.  The system is only used during emergencies and for testing.  The system is dependent on the personal contact information provided by each individual in the WaveNet portal. The WaveNet portal data is uploaded into InstacomTM on a weekly basis. Please ensure that your contact information is up-to-date by following the instructions found at http://emergency.pepperdine.edu/emergency-communication/

Active Shooter Response Training:

The following content was written by the Dean’s Office.

“In order to enhance our environment of preparedness at Pepperdine University, the Office of Insurance & Risk and the Department of Public Safety have partnered to create an active shooter best practices training which will be rolled out to all University departments. This training is designed to help employees think through how they would respond to an active crime event wherever they might be, now or in the future.

While the chance of being present at an active shooter event is extremely rare (one is 10 times more likely to be hit by lightning), it is important to arm our community with tools and best practices to remain safe on our campus and in daily life. To address these fears, the training offers perspective on these events, includes information on what Pepperdine University does to prevent these types of incidents from occurring, and concludes with an opportunity for employees to ask questions.

The training for Law Staff/Faculty takes place on Thursday, June 13 at 9:00 AM.

Prior to the training, we ask that each employee take 20-minutes to watch the “Shots Fired: On Campus” video available in WaveNet which describes best practices for surviving an active shooter situation. The video is found by clicking on the “Surviving an Active Shooter” link within the Emergency Preparedness box on the right-hand side of the screen.”

The “Shots Fired: On Campus” video is also available to students via WaveNet. For more information on Emergency Preparedness, you can view a guide on WaveNet.

 

 

Excel: Filter, Sort, and Remove Duplicates

This post will cover three data management techniques of Excel: filter data, sort data, and remove duplicates.

Filter Your Data

Filtering your data will essentially hide all values except the chosen filter criteria. For example, if you want to see all students with the last name as Smith, you can filter for Text Equals Smith.

  1. Select the data that you want to filter. Or press Ctrl+A to select the whole worksheet.
  2. On the Data tab, in the Sort & Filter group, click Filter.

excel1

  1. Click the arrow in the column header to display a list in which you can make filter choices.

excel2To select by values, in the list, clear the (Select All) check box. This removes the check marks from all the check boxes. Then, select only the values you want to see, and click OK to see the results.

Sort Your Data

To Sort or rearrange your data for organizational purposes, do the following:

  1. Select a range of data. Or press Ctrl+A to select the whole worksheet.
  2. On the Data tab, in the Sort & Filter group, click to perform an ascending sort (A to Z or smallest number to largest). Or click to perform a descending sort (Z to A or largest number to smallest).

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Sort Warning- you will want to select Expand the Selection in order to keep the data in the adjacent columns paired with the first column during the sort.

MORE OPTIONS-

To sort by specific criteria, do the following:

  1. Select a single cell anywhere in the range that you want to sort.
  2. On the Data tab, in the Sort & Filter group, click Sort. (The Sort dialog box appears.)

excel3

  1. In the Sort by list, select the first column on which you want to sort.
  2. In the Sort On list, select either Values, Cell Color, Font Color, or Cell Icon.
  3. In the Order list, select the order that you want to apply to the sort operation.
  4. To conduct a Multiple Sort (for example, first you Sort Last Names by Alphabetical Order, but then you want to sort GPAs by ranking number) Click Add Level and repeat steps 3-5.
  5. Click OK

Remove Duplicate Entries is handy if you know you have duplicate data entries, but don’t want to remove them by hand.

Note- Data entries must match completely for the Remove Duplicates function to work properly. Any different spaces or punctuation between duplicate data entries will give the appearance that the entries are unique entries and therefore, will not be removed.

  1. Select the data that you want to work with. Or press Ctrl+A to select the whole worksheet.
  2. On the Data tab, in the Data Tools group, click Remove Duplicates.excel4
  3. In the Remove Duplicates dialog box, make sure all columns are selected and check mark My data has headers. Click OK.excel5
  4. A confirmation will appear, alerting you to how many duplicates were removed.

View information on how to create header rows, format with every other row shadowed, and other duplicate formatted cells in Excel.